B Jones (Chairman)
Sir P Batho
Mrs R Damiral-White
Gallop Town Clerk
of the public
Miss B Peall
Mrs D Sculley
Ms C Trotter-Langlois
Col. R. E. Warren
John Fisher welcomed everyone to the meeting.
ELECTION OF CHAIRMAN: Cllr
Fisher proposed Cllr B Jones, seconded by Cllr Cooke. All in favour.
TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE
OF OFFICE AND AGREEMENT TO ABIDE BY THE CODE OF CONDUCT: Signed
by Cllr Jones, and witnessed by the Clerk.
3. ELECTION OF VICE CHAIRMAN: Cllr
Jones proposed Cllr Palman, seconded by Cllr Mrs
White. All in favour. Motion
Jones gave his personal thanks to Cllr Fisher for all his hard
work and dedication in the last two years as Chairman.
APOLOGIES FOR ABSENCE: Cllr
Mrs M Andrews, holiday, County Cllr R Leighton, meeting, Inspector
TO APPOINT A REPRESENTATIVE FOR THE PRIMARY SCHOOL
GOVERNOR: Cllr Fisher proposed
Mr John Jackson, seconded by Cllr Willett. All in favour. Motion
6. ELECTION OF THE FOLLOWING
6.1 Planning Committee Cllrs Mrs R Damiral-White,
J. Fisher, K. Howe, R. Warren and D.
Market Hall Management Committee Cllrs Sir P Batho, K. Howe,
G. Moye, Miss B Peall and Mrs D Sculley.
Policy & Resources Committee - Cllrs Mrs M Andrews, Sir P
Batho, G. Cooke, J. Fisher and Ms C Trotter-Langlois.
Personnel Committee Cllrs Sir P Batho, Mrs M Andrews, G. Cooke
and K. Howe
Play Area Youth Party , Cllrs J. Fisher, Miss B. Peall and Ms
7. NOMINATIONS OF REPRESENTATIVES
TO THE FOLLOWING ORGANISATIONS:
Footpath Warden - Cllr J Fisher
Saxmundham Welfare Charities Cllr G Moye and Mr J Jackson
Community Education Support - Cllrs Mrs M Andrews and Col R Warren
Crime Reduction Partnership Ms Maddie Gallop and Cllr J Fisher
SALC Someone outside the Town Council will be asked to fulfil
Sizewell A and B Stakeholder Group Cllr Mrs M Andrews
Press Correspondent Ms M Gallop
CATS Cllr M Palman
CYDS Cllr Ms B Peall
Anglia in Bloom Cllr K Howe
Businesses of Saxmundham (BOS) - Cllr D Willett and Ms M Gallop
ESTA Cllr K Howe
Citizens Advice Bureau Cllr M Palman
Tree Warden Cllr J Fisher
15 Dog Warden Cllr G Moye
nominations were unanimously approved. Motion carried
TO APPOINT AN INTERNAL AUDITOR: suggested
as previously used, Heelis & Lodge. As the Internal Auditor
was competitive in price and fulfilled the needs of the Council
Cllr Mrs Damiral-White proposed Heelis and Lodge should be appointed
for the coming year. Seconded by Cllr D Willett. All in favour.
TO APPOINT THE RESPONSIBLE FINANCIAL OFFICER: Cllr
Jones proposed Maddie Gallop (Town Clerk) as the RFO, seconded
by Cllr Cooke. All in favour. Motion carried .
. TO RE-AFFIRM CHEQUE
SIGNATORIES: 5 Signatories Cllrs
Mrs Andrews, Sir P Batho, J. Fisher, B. Jones and the Town Clerk.
(2 signatures needed at all times)
BE FOLLOWED BY AN ORDINARY MEETING OF SAXMUNDHAM TOWN COUNCIL
A presentation of the SABRE Award
( Saxmundham Award for Business and Resident Enterprise).
The SABRE Award is awarded to the person or business,
who in the opinion of the judging panel, has worked extensively
for the benefit of
Saxmundham and its residents or gone the
extra mile. Deferred until next month.
- The problem of boy racers in the Market Place
continues. Reports of racing around the Market Place from 10pm
until 2am and another evening racing occurred at midnight. The
Police need evidence such as registration numbers and calls when
the events occur.
- The subject of installing bollards was raised
yet again but this has been discussed on a number of occasions
with Highways the footpath in the Market Place is too narrow.
- General driving in the Market Place is appalling
and the pavement is used as an extension of the road. The state
of the yellow lines in the Market Place is dreadful because the
lines are really fading. Station Approach yellow lines have also
faded. Clerk to contact Highways.
- Youngsters often shouting outside because they
have nowhere to go.
- Disabled drivers continue to park inconsiderately.
Sgt Goddard will speak to her local staff about these problems
and make them a priority for SNT.
- Sgt Goddard will speak to her local staff about
these problems and make them a priority for SNT.
FROM THE LOCAL POLICE :
Sgt Goddard repor ted
- South Entrance is a very difficult site for use
of the speed gun. An extension of the 30mph speed limit was discussed
because it appears that it would assist the problem
FROM THE COUNTY COUNCILLOR : County
Cllr Rae Leighton had sent his apologies as he was attending another
FROM THE DISTRICT COUNCILLORS : Nothing to report at present
Cllr Sir Batho
was asked if he knew the cost of SCDC sending out a letter concerning
the Council Tax because the original one had typographical errors.
The expense was obviously extremely high but it is a legal requirement
for this kind of action to be taken.
3443. DECLARATIONS OF INTEREST:
are invi ted to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during
the meeting if it becomes apparent that this may be required when
a particular item or issue is considered. None declared.
APOLOGIES FOR ABSENCE: Cllr Mrs M Andrews,
holiday, Inspector N Reid, County Cllr R Leighton, meeting, Cllr
D Willett, work commitments
3445. MATTERS TO BE RAISED UNDER
AGENDA ITEM 21:
3.1 Memorial Board Cllr Mrs R Damiral-White
3.2 SABRE Award Cllr Jones
3.3 Grant for Playbus Cllr Jones
3446. MINUTES OF THE 6 th APRIL 2009 MEETING previously
circula ted :
to 3436 planning. C09 0574 Land to the rear of Bay House was discussed
on the 27 th April but C09 0238 will be discussed this evening.
3447. MATTERS ARISING THEREFROM:
Meeting of SADCIC will take place on Monday 18 th May at 7pm
in the Market Hall.
CORRESPONDENCE TO BE CIRCULATED: For information only
The Local Councillor
SCDC agenda & minutes
SALC Annual Training Programme
SCDC Free talk on conserving energy in your old
house Riverside Community Centre, Stratford, Thursday 14 th
May 7.30pm 9pm
Equality & Human Rights Commission - Public Sector
CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
Suffolk Coastal's position on latest Local Government Review
Announcement - Clerk to reiterate Saxmundham Town Council's
views on the proposed Boundary changes.
Animal Aid's Compassionate Charter - will we adopt it - Circulation
C & Horrocks-Hopayian requesting financial assistance -
not appropriate for Town Council funding
ESTA 150th anniversary - who would like to join the 100 club
style lottery - circulation
Suffolk Acre - Good Neighbour Scheme - Clerk to do article in
the next Sax News
OTHER CORRESPONDENCE RECEIVED TO DATE:
Bins complaint no 200909525, 3 rd email
Cllr Moye to investigate
Parishes Liaison Group
and minutes from the April meeting
for County Associations & National Council
Cllr Jones did not have anything
Clerk thanked Cllr Fisher for his kindness and assistance
during his two year period of Office.
approve the monthly finance report to end of April 2009(as
attached). As the Bank Statements had not been received
ratification of the accounts was deferred.
TO CONSIDER ARTICLES NEEDED FOR NEW EDITION OF
SAXMUNDHAM TOWN GUIDE
Cllr Mrs Andrews had written to a number of contributors
for articles and the Councillors were reques ted to let her
have any relevant information as soon as possible.
CONSIDERATION OF GRANTS TO VOLUNTARY BODIES FOR
2009/2010 ( £ 935.88 available)
It was unanimously agreed that we would donate £1000
this year. After some discussion it was decided to give the
same grants as last year to those who had applied. As this
amoun ted to £1050.00 the Councillors unanimously agreed
this amended figure. Motion carried
Saxmundham & District Citizens Advice Bureau £200.00
1 st Responders
Accident Rescue Service
CONSIDERATION OF NEW DOG BIN FOR THE TOP END OF
ALBION STREET : It was agreed to ask Cllr Moye to
look into this matter.
NOMINATIONS FOR SOMEONE TO REPRESENT THE TOWN
COUNCIL WITH REGARD TO THE RECOMMENDATIONS FOR THE FUTURE
USE OF THE MIDDLE SCHOOL: Cllr Jones will keep the
Council informed of any developments regarding the Middle
TO CONSIDER THE FINDINGS OF THE SPEED CONTROL
Cllr Cooke had circula ted a report on the findings
of the working group and was warmly thanked. Cllr Mrs Damiral
White proposed a 100 yard extension of the 30mph speed limit
in South Entrance. Seconded by Cllr Cooke. 2 votes against
remainder for. Motion carried on majority.
TO CONSIDER REQUESTING YELLOW LINES IN PARK END
near the junction in Mill Road on the east side. The
Parking group will look into this matter when they have their
next meeting in a couple of weeks.
TO CONSIDER FUNDING AND CONSIDER ERECTION OF A
YOUTH SHELTER ON SEAMAN AVENUE PLAY AREA: Cllr Ms
Trotter-Langlois repor ted that SAVVY have the money to install
a shelter on the Seaman Avenue Play Area. Cllr Cooke proposed
the Town Council give permission for this, seconded by Cllr
Miss Peall. All in favour. Motion carried .
Cllr Trotter-Langlois advised that the youth of Saxmundham
would appreciate swings being put back on Seaman Avenue Play
Area. They prefer a hexagon swing for the ages of 7 upwards
and Cllr Miss Peall proposed that we utilise the money in
the Playspace fund and SAVVY purchase the swing which will
cost approximately £11000-£12,000. Seconded by
Cllr Cooke. All in favour. Motion carried .
Cllr Jones thought the Gas Company should be approached to
assist with funding.
TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White repor ted :
consider the following applications:
Brook Farm Road Saxmundham
garden fence to the end of the boundary
Council opposed the application as they thought it was
inappropriate for the area
Committee met on the 27 th April and considered the following
to the rear of Bay House, 22 Market Place , Saxmundham
of two dwellings (existing outbuildings to be demolished)
in previous applications the committees opinion had not
changed and they thought that the site was far too small
for two cottages and grave concern was expressed about
at 45 Fairfield Road , Saxmundham
of three four-bedroom detached houses with garaging &
new vehicular access
meeting was closed to enable a member of the public to
speak. Committee would not support this application due
to it being too close to the back boundary and distinct
loss of privacy to the neighbours in Henley Close and
Fairfield Road . It has very unsuitable traffic access
onto Fairfield Road .
Farm, Clay Hills Road , Saxmundham
of one and a half storey & single storey extensions
Committee suppor ted this application
permission gran ted from SCDC and two refusals from SCDC
Supermarket Church Street
units on existing flat roof & service yard
permission 24 April 09
Supermarket Church Street
of window, wall moun ted & free standing signage &
permission 24 April 09
of wooden board sign & double sided hanging sign
permission 05 May 09
Chantry Road , Saxmundham
of 13 lock up container storage units & erection of
5 additional container units
permission 16 April 09
Heron Road , Saxmundham
of front porch
& Mrs Brown
Rendham Road Saxmundham
of single-storey front porch
3459. TO RECEIVE A REPORT FROM THE POLICY &
Jones advised speeding had already been discussed and confirmed
that he is in the process of updating the old computer in
the Webster Room for Councillors who may wish to use it.
TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Fisher, who had chaired the Market Hall meeting,
repor ted :
action is required regarding the window in the Market Hall
overlooking HG Crisps. The wooden sill and mullions are
rotten and are letting in water into the wall and into the
extension of Crisps. The Clerk has liaised with the Conservation
Officer at SCDC and he is planning to visit the site this
week. Three quotations had been received for renewal of
the Internal swing doors. Cllr Miss Peall declared an interest.
Cllr Jones proposed LTC , seconded by Cllr Howe. 2 abstentions,
the remained vo ted for. Motion carried on majority
TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND
Town Clerk advised the deadline for the next issue is
Monday June 1 st and welcomed any articles.
TO RECEIVE REPORTS FROM REPRESENTATIVES OF
VARIOUS COMMITTEES including working parties:
Cllr Sir Batho repor ted on the above C correspondence
from Sizewell Parishes Liaison Group and advised that
progress was very slow. The expanse of parishes is so
wide resulting in a diversity of opinion and action is
not moving forward as quickly as he would have liked because
this subject does have a certain amount of urgency.
Howe advised that the new postcards for Saxmundham in
Bloom are on sale in Crisps. Successful negotiations have
taken place with Waitrose regarding funding and the Clerk
had received a cheque today.
OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S
DISCRETION as notified under Agenda item 3:
Memorial Board Cllr Mrs R Damiral-White this project
was deferred some time ago because of limi ted funds.
Quotations will be reques ted as soon as possible.
SABRE Award Cllr Jones proposed that Cllrs Cooke,
Mrs Damiral-White and Mrs Sculley
a committee to agree the next years nominations
before the end of March and give recommendations
to the Town Council of the award at the following
meeting in April
Grant for Playbus Cllr Fisher declared an interest.
A grant had been reques ted towards the funding of
a new generator. This had since been purchased by
using funding that was reserved for other uses. Cllr
Jones proposed the Town Council donate £180.00,
seconded by Cllr Miss Peall. 8 vo ted for, 1 against
and 1 abstention. Motion carried on majority.
. TO CONFIRM THE DATES
OF TOWN COUNCIL MEETINGS IN 2009/10 AND THE DATE OF
THE ANNUAL TOWN MEETING 2010:
8 June; 13 July ; 14 September; 12 October;
9 November; 14 December; 11January 2010; 8 February;
8 March; 12 April; 10 May: Town Meeting 19 April
meeting closed at 10.10pm
Cooke gave his apologies for non attendance of meetings
until the 12th October as he will be abroad on holiday.