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MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 12th APRIL 2010
IN THE MARKET HALL AT 7:15pm

Present:

Cllr. B. Jones, Chairman
Cllr. Mrs. M. Andrews
Cllr. G. Cooke
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Mrs. D Sculley
Cllr. Col. R. Warren

In attendance:

Mrs M. Gallop, Clerk to the Council
3 members of the public

PUBLIC FORUM:
* Disgust was expressed regarding the number of dog ends outside the Coopers Dip. Cllr Jones to have a quiet word with the publican.
* Adrian Turner from the Vipassana Trust introduced himself to the Council. He advised that the Trust is an education charity in the process of purchasing Whitwell House in Saxon Road. They will be submitting a planning application for a change of use as the Trust runs meditation courses for adults and children and the courses are quiet retreats and the participants enjoy silence for the majority of their stay. Once planning approval is obtained it is anticipated that there will be seven days for completion and a further month for minor adaptations.

REPORT FROM THE LOCAL POLICE: The Police had sent their apologies

REPORT FROM THE COUNTY COUNCILLOR: Cllr Rae Leighton had sent his apologies

REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs Andrews reported:
* The Reef Estates planning application was approved last week from SCDC and Tesco are to have one of the retail units. Tesco plan to be operational in the next year to eighteen months. Although Highways had no objections to this development there may be the need for reconfiguration of the traffic lights or a roundabout at a later stage.

AGENDA



3637. DECLARATIONS OF INTEREST: None
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered.

3638. APOLOGIES FOR ABSENCE: Cllr Sir Peter Batho, illness, Cllr Ms C. Trotter-Langlois, family commitments, Cllr D Willett

3639. MATTERS TO BE RAISED UNDER AGENDA ITEM 17:
3639.1 Ownership of Fromus Square, Cllr R Warren
3639.2 Park Avenue, Cllr R Warren
3639.3 Meeting with Tesco’s, Cllr M.Palman
3639.4 Drought Garden, Cllr K. Howe

3640. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 8th MARCH 2010 MEETING previously circulated: Unanimously agreed and signed. Motion carried.

3641. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Page 1, one of the planning training seminars has been postponed and the other is full.
Page 4, Cllr Howe will investigate the running of a town lottery and Cllrs Jones and Palman to assist.

3642. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:

450 Town Telegraph
451 HT Argent – proposed amendments from the 1st Saxmundham Scout Group Lease of Memorial Field
452 Lumalite brochure for Christmas lights
453 SCDC Agenda & minutes
454 Various emails regarding SADCIC: Sax Middle School: Community Enterprise Centre: Public Meeting
455 email Suffolk Police – Understanding Public Confidence
456 SCC – Submission of waste core strategy development plan document – relevant documents are available for inspection at Endeavour House, Ipswich
457 SCDC Agenda
458 SALC various
459 Green Sax – minutes from the Inaugural Meeting March 2010
460 2010 Community Report from Sizewell A & B Stakeholder Group
461 David Houchell Ltd – Suffolk Coastal Core Strategy – views of our Council – response appreciated

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

117 Suffolk Coastal Services – Litter Action Spring Clean Suffolk 2010 – Cllr Howe to inform the Clerk when this will occur.
118 Email Trevor Tate – SPLG Community Projects – is there anything else needed that is not included on the list? Major refurbishment of the Market Hall – Sir Peter will be requested to take this forward.
119 SCDC Consultation on air quality in Suffolk Coastal –final date for return of comments 28th May
120 SCDC Quality of Place Awards 2010 – do we have any nominations? None at present
121 Natural England – Feasibility studies into the possible reintroduction of white-tailed eagles to East Anglia – No views expressed.

C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C186 SCDC Greenprint Forum 2010 Cllr Fisher
C187 ESTA Members’ Bulletin & 100 Club Style Lottery form.
It is hoped that Cllr Howe will attend the AGM on 8th May
C188 Jane Hawksley Complaint on 3 subjects – Tesco’s, lack of parking and old Primary School site
Clerk has responded


3643. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:

Clerk reported mindless vandalism to the daffodils on Brook Farm Road. The culprits were witnessed by a passer by.
Clerk reminded Councillors to let her have any nominees for the SABRE Award by the 30th April.

3644. FINANCE REPORT:
* To approve the monthly finance report to end of March 2010 – Unanimously agreed. Motion carried.
* To approve the Statement of Accounts for the year 2009 – 2010. Cllr Cooke proposed these as correct, seconded by Cllr Mrs Sculley. Unanimously agreed. Motion carried.

3645. TO CONSIDER THE OPTIONS OF THE WATERING SERVICE FOR ‘IN BLOOM’ HANGING BASKETS: Clerk to contact neighbouring towns to ascertain their chosen option and Cllr Howe to tender for this service. Agenda item for May.

3646. TO CONSIDER THE CLERK’S THREE PERFORMANCE OBJECTIVES/TARGETS AND ANNUAL SALARY REVIEW: The Personnel Committee have been asked to convene to consider the Clerk’s salary and performance review – Cllr Mrs Andrews to organise. (Cllrs Andrews, Sir Peter, Cooke, and Moye.)

3647. TO RECEIVE A REPORT FROM SAVVY: Cllr Ms Trotter-Langlois was unable to attend and no report available.

3648. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:

To consider the following applications:

C10 0567
Mr J Lomas 46 High Street Saxmundham
Erection of internal staircase between first and second floors
The Council supported this application


C10 0677
Mr G Burden
A1 Carpets
10 Market Place, Saxmundham
Erection of fascia sign above shop
The Council had no objection to this.


To consider a response regarding LAIS ((Local Associations Information Service/Planning issues – The Clerk and Chairman of the Planning Committee to liaise and circulate a date for a planning meeting.

Cllr Palman to ascertain from Hilary Hanslip whether the Local Development Framework core strategy is available on a PDF.

David Houchell had written requesting the Council’s views of the Suffolk Coastal Core Strategy. Clerk to respond.


Planning decisions received from SCDC:


C09 1821
Gannon Rooms, Station Approach
Erection of single storey rear extension to provide improved kitchen facilities
SCDC permission 19 March 2010


C10 0254
The Willows Station Approach
Alterations to building
SCDC permission 24 March 2010


C10 0298
Surgery, Lambsale Meadow
Construction of flood defences
SCDC permission 29 March 2010


3649. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE: No meeting held this month.

3650. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: No meeting held this month.

3651. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: Cllr Mrs Andrews advised that the spring edition had been delivered. Manor Gardens had not received their copies but a prompt response was given when reported.


3652. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Moye has been invited to continue in his role as Council nominated Trustee of Saxmundham Charities for a further four years. Agreed.
Cllr Fisher reported he had attended an ESTA meeting on the 31st March. News regarding the Beccles Loop was encouraging.
Cllr Fisher advised he attended the East Suffolk Rail Partnership on Tuesday 16th March along with Cllrs Andrews and Willett. They met with James Steward, National Express East Anglia Area Manager who promised to look into the Notice Board and other issues at Saxmundham Station.
Cllr Palman thanked the Councillors who had attended a recent meeting with Mr Phil Whiffling regarding the Middle School.
SADCIC – Cllr Warren advised that they have concentrated their work on the development of the Community Enterprise Centre and had visited a number of Social Enterprises and Community Centres for better understanding. It is critical to the future of our town that the Middle School site continues as a community resource and two meetings will be held on Friday 14th May at 7pm and Saturday 15th May at 10am. Cllr Warren encouraged fellow Councillors to attend one of the meetings to give support.
Sax in Bloom – Cllr Howe reported that the tubs had been painted and the Town Signs appeared to need maintenance. Cllr Jones will look into this to see if the posts need varnishing. Cllr Palman to give details of bowsers to Cllr Howe.
Cllr Moye encouraged Councillors to support St. George’s weekend celebrations, particularly the Civic Parade on Sunday 25th April. Cllr Jones to judge the Children’s Fancy Dress.
BOS will participate in the window dressing competition.

3653. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3:
3639.1 Ownership of Fromus Square, Cllr R Warren reported this situation has gone on for a considerable time and urged action as soon as possible. The Clerk continues to have contact with the solicitor at SCDC to keep abreast of the situation. Cllr Jones proposed that this ownership be debated on, seconded by Cllr Palman and it was agreed that this subject will be an agenda item in May.
3639.2 Park Avenue, Cllr R Warren advised that footpath 15 is in an extremely muddy condition. Cllr Fisher
will report the matter to Highways.
3639.3 Meeting with Tesco’s, Cllr B Jones will liaise with SADCIC & BOS and organise a meeting with our
contact at Tesco’s.
3639.4 Drought Garden, Cllr K. Howe requested that the Clerk contact Waitrose to ascertain when the
hoarding around the old sale room will be removed. It has covered our drought garden damaging the
expensive work previously completed by the ‘In Bloom’ team.


3654. DATE OF NEXT MEETINGS: Monday 19th APRIL 2010 at 7.15pm ANNUAL TOWN MEETING
Monday 10th MAY 2010 at 7.15pm ANNUAL GENERAL MEETING




Meeting closed at 9.20pm





Signed…………………………………………………… Dated…………………………………..







…………………………….
* Page 4 of 4 Town Council Minutes 12th APRIL 2010

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