MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 14th DECEMBER 2009
IN THE MARKET HALL AT 7:15pm
Cllr. B. Jones, Chairman
Cllr. Mrs. M. Andrews
Cllr. Sir P Batho
Cllr. G. Cooke
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Mrs. D. Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. Col. R. Warren
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
13 members of the public
PRESENTATION OF SAXMUNDHAM IN BLOOM AWARDS
Cllr Howe, Chairman of Saxmundham in Bloom presented the yearly
awards to the following residents:
* Best Front garden – Mr & Mrs E Bunning
* Best Small garden - Mr & Mrs T Hasler
* Best Hanging baskets - Mr & Mrs J Copeman
* Drought garden - Ms C & Ms L Kinrade
* SOON - Mr & Mrs M Wright were unable to attend
* Praise was given to Cllr Howe for the excellent work that he and
his team have done for Saxmundham in Bloom this year
* A request to move the agenda item regarding the lease of the Scout
REPORT FROM THE LOCAL POLICE: Report and apologies
for absence received
REPORT FROM THE COUNTY COUNCILLOR: Rae Leighton
reported the following:
* The County Council budget process is underway with a view to increased
efficiency savings. They are hoping to keep the Council Tax increase
to a minimum but that will depend on the Central Government grant.
* Local Government Review has come to the fore once again because
three District Councils appealed for judicial review and won at
the High Court but the Boundary Committee took the appeal to the
Court of Appeal and the Judges then upheld the Boundary Committee’s
appeal. The Boundary Committee have now recommended to the Secretary
of State a choice of two unitary options. Their first preference
now being One Suffolk and the other option to divide Suffolk into
an Ipswich, Felixstowe Urban area and a Rural Suffolk Area. Representations
to the Secretary of State, before he makes a decision, will be accepted
until the 19th January. Obviously this could change if an election
was called within the next few months.
* Schools Organisation Review – The Adjudicator decided that
the County should implement their proposals for Bungay, Leiston,
Beccles, Newmarket and Mildenhall.
REPORT FROM THE DISTRICT COUNCILLORS: Neither Cllrs
Mrs Andrews nor Sir Peter had anything to report on.
3559. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared.
3560. APOLOGIES FOR ABSENCE: All present
3561. MATTERS TO BE RAISED UNDER AGENDA ITEM 18:
3561.1 Economic Development Support Fund – Cllr Mrs Damiral-White
3562. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 9th NOVEMBER 2009 MEETING previously circulated: Unanimously
agreed and signed. Motion carried.
3563. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
* It was decided that further dropped kerbs were not required at
the present time
* The Winner of the Best Dressed Window during the Poppy Appeal
was Nick’s Hairdressers, second prize went to Cards and Celebrations
with joint third shared between Crisps and Elizabeths.
* The vandalised lights in the Market Place car park have been repaired
* 3550 – Highways have been contacted regarding the consideration
of manoeuvrability in Brook Farm Road Southern End
* Paypoint is already installed at Martins Newsagents and the information
is displayed on our own website
The meeting was closed for a discussion on the lease of the Scout
Hut site. After the Scout Leader explained the situation regarding
users of the Scout Hut, which has been open to both Brownies and
Guides together with the Scouts, the meeting was re-opened.
3564. Cllr Cooke proposed that the lease be extended
for a further twenty one years. Cllr Willett seconded this. 3 abstentions
– 11 voted for. Motion carried on majority.
3565. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
406 SCDC Parish Bulletin
407 SCDC Agenda & Minutes
408 EDF Energy Sizewell C Nuclear New Build
409 ESTA Minutes of meeting
410 BOS Thank you for £500
411 Coast & Country quarterly issue
412 SCC Changes to bus services in East Suffolk from Spring 2010
413 National Grid Pylon Proposals – Petitions
414 Town Telegraph
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
100 Boundary Committee – various News release
101 SCDC Service Efficiency Consultation with all Town & Parish
Councils – Councillors can read this in the circulation folder
and make their own views.
102 Empowering Parish & Town Councils by getting the Sustainable
Communities Act Amendment Bill adopted in Parliament – already
103 Network Rail – Railway Communications System – New
mast allocated for Saxmundham
104 Invitation to PASTEL short comedy-horror film 11am – midday
on Saturday 19th December.
105 email Police - Trees being cut down and used as firewood near
the Water Tower by gentleman sleeping rough. Clerk to contact police
to confirm their actions.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Agenda & minutes Circulation C163
Structural Reviews of Devon, Norfolk & Suffolk
New response needed
C164 Email Hilary Slater
Parish representative on Standards Committee
Cllrs Palman, Willett and Howe volunteered.
C165 Suffolk Coast & Heaths Newsletter
Dec 2009 – Feb 2010
3566. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
* The Clerk had been informed that a pedestrian walking along the
narrow pavement in the High Street had been hit by a vehicle’s
wing mirror . After a lengthy discussion it was agreed that the
Clerk should contact Highways to discuss whether a priority system
could be implemented.
3567. FINANCE REPORT:
* To approve the monthly finance report to end of November 2009.
Cllr Jones proposed these as correct, seconded by Cllr Cooke. Unanimously
agreed. Motion carried.
3568. TO CONSIDER REVERTING BACK TO COUNCILLORS DELIVERING
NEWSLETTER: The quarterly Saxmundham News has not been fully delivered
to all residents by our present distributor. However it was agreed
that it was not feasible for all Councillors to personally deliver
these and Cllr Mrs Andrews will investigate the use of door to door
delivery for £240.00 and the cost will need to be incorporated
in the budget.
3569. TO CONSIDER THE LACK OF CAR PARKING FACILITIES IN
SAXMUNDHAM: Cllr Jones will report back to the Chairman
of BOS on this subject. The Clerk will write to Hopkins Homes to
enquire whether car parking could be available within their proposed
3570. TO CONSIDER THE BUDGET FOR 2010: After a
long discussion it was decided that the budget would be determined
at the January meeting and the Clerk will circulate a revised budget
3571. TO RECEIVE A REPORT FROM SAVVY: Cllr Ms Trotter-Langlois
had previously circulated a full report to the Town Councillors.
Cllr Jones proposed full support, in principle, for SAVVY to continue
with their project, seconded by Cllr Willett. 12 votes for, one
against. Cllr Trotter-Langlois declared an interest. Motion carried
3572. RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral White reported the following applications discussed
at the committee meeting on the 7th December 2009.
Byways Residential Care Home
55 Rendham Road, Saxmundham
Erection of single storey extension to provide kitchen/diner &
We have no objections in principle but we are concerned about the
‘piece meal’ development of the site and previously
submitted plans do not correlate to the ones submitted this time
56 Brook Farm Road, Saxmundham
Relocate garden fence closer to side boundary (revised scheme)
The committee offered no objections
Mr I Bolt
36 High Street, Saxmundham
Renovation & repair of existing commercial building
The committee strongly supported this
Cllr Mrs Damiral-White advised that planning permission had been
received from SCDC on the Hopkins Homes development.
A new application had been received C091890 Clock House, Saxmundham
and will be discussed at the next planning meeting.
3573. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: Cllr Palman reported:
* The lease of the site of the Scout Hut had previously been discussed
* A discussion had taken place regarding whether we should extend
the business page for Businesses located outside Saxmundham and
the Councillors had no objections to this but thought there could
be a charge for advertising.
3574. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley reported:
* Sewage problem in the Market Hall. Clerk to obtain advice from
drainage companies to have a camera placed down the manhole in the
3575. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE
WEBSITE: Cllr Mrs Andrews
advised that the next issue will be delivered by the middle of January
and will telephone the Door to
Door delivery company.
3576 . TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
ESTA – Cllr Howe – the minutes are in the circulation
folder. ESTA have requested assistance
with funding (agenda item for January).
SALC – Cllr Howe attended the AGM and advised various leaflets
are in the circulation folder.
Saxmundham in Bloom – Cllr Howe advised that all winter planting
had been completed. The next
fund raising event is a wine tasting evening in the Market Hall
on the 12th February 2010.
3577. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under
agenda item 3.
3577.1 Economic Development Support Fund –
Cllr Mrs Damiral-White advised that she had read
about this in Coastline magazine. Clerk to investigate.
3577.2 Cllr Mrs Andrews advised that she would
like the Clerk to write a letter of thanks to Mr Derek
Chambers who had designed the cover of the new Town Guide
3578. DATE OF NEXT MEETING: Monday 11th January
2010 at 7.15pm.
The meeting closed at 10.00pm
* Page 4 of 4 Town Council Minutes 14th December 2009