MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 12th SEPTEMBER 2011
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho
Cllr. Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs. D Sculley
Cllr. Ms. C. Trotter-Langlois
Cllr. D. Tricker
Mrs M. Gallop, Clerk to the Council
5 members of the public
Sgt Daye Goddard
PUBLIC FORUM: No enquiries
REPORT FROM THE LOCAL POLICE: Sgt. Daye Goddard
had previously circulated a report and advised there had been 27
offences in August. Criminal damage particularly to vehicles has
increased lately, mainly down to a young woman with mental health
issues, and there is an ongoing problem with illegal parking particularly
in the Market Place. The Police are very short staffed and are doing
their utmost to deal with local problems including recent wanton
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
Rae Leighton was unable to attend the meeting and had sent his apologies.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs
Andrews attended a meeting at Suffolk Coastal District Council regarding
budgets and a new accounting system.
Sir Peter reported the following:-
* A survey has been carried out on the polling stations but no change
is envisaged for Saxmundham and the Market Hall will continue to
* Suffolk Coastal Services are changing the collection day for some
areas from the 26th September
* SCDC are organising a Poppy run in Rendlesham Forest for the poppy
appeal on the 30th October
* Suffolk Foundation have advised there is funding available for
* SCDC are consulting on car parking charges. If anyone has any
objections they should write to the District Council and strongly
endorse the need to support no increased charges in Saxmundham.
The current price of 70 pence for two hours is still a high amount
to pay in a small market town. Blue badge holders will probably
incur charges and allocated places may be introduced but the siting
of the ticket machines will need to be discussed. No decision has
been made yet about car parking charges at the proposed Tesco site
but Cllr Mrs Andrews should receive notification tomorrow.
Cllr Mrs Andrews advised there will not be any funding from Section
106 for the Tesco site as it is a town centre development.
A member of the public had sent the Town Council an email (C283)
regarding his concerns about the future of our High Street. Cllr
Mrs Andrews offered to assist with this and asked the resident if
he was expecting a full response to this email immediately but that
was not the case. Whilst years ago the High Street was extremely
busy, the recession in the 80’s together with several other
factors meant that in the 90’s there were many empty shops.
Now we have three empty shops, two of which are spoken for and,
hopefully, residents and people from surrounding areas will increase
their usage of our local shops whilst continuing to use supermarkets.
The creation of a Town Plan will be discussed under item 14 on the
agenda and it is hoped that this will enhance various aspects of
our town. Travel these days is much easier and encourages residents
to go to other larger towns and cities rather than shop locally.
Lack of car parking and increasing charges do not help keep our
town as busy as it could be.
3921. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. Most Councillors declared
an interest in agenda item 13 with regard to waiting restrictions
where they live.
3922. APOLOGIES FOR ABSENCE: Cllr G. Cooke, holiday,
Cllr D. Willet, work commitments and County Cllr Rae Leighton
3923. MATTERS TO BE RAISED UNDER AGENDA ITEM 26:
Donation for British Legion Remembrance Wreaths – Cllr Mrs
3924. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 11th JULY TOWN COUNCIL MEETING previously circulated:
Unanimously agreed and signed. Motion carried.
3925. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Page 1 – future of the Library. A positive response to our
letter has been received.
Page 2 – The newly erected swings at Seaman Avenue have been
declared safe by the manufacturers. A meeting is to be arranged
with their Manager and Jennie Catling of Suffolk Coastal District
C264 – 38 Saxon Road – Cllr Howe advised that clearance
of the garden was evident but is now growing back.
Page 4 – Signs for the Webster Room and Seaman Avenue Play
Area – Cllrs Fisher and Ms Trotter-Langlois are working on
3926. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
639 Town Telegraph, July & August
640 SCC – restructure of Highways and Transport Services
641 Pastel Newsletter
642 Suffolk Link Annual Report
643 SCDC Premises Licence No: PREM0596
644 Suffolk View
645 Suffolk’s Fragile Coast
646 Copy letter from S.Dennington & L. Meadows to neighbour
regarding trimming the sycamore branches
647 Thorpe News summer edition
648 SCC Divestment of Youth Clubs
649 SCC Illuminated Christmas Decorations & other temporary
electrical equipment on or above the Public Highway
650 Email from the Police – Suffolk Police’s response
to London violence
651 BT broadband – update about BT wi-fi service update
652 Sport and Play Park leisure – outdoor gym
653 ESTA Minutes of the committee meeting
654 Suffolk Coast & Heaths July 2011 monthly update
655 Suffolk Age UK – campaign to improve local neighbourhoods
for older people
656 Sustainable Government – latest public service news
657 email from Parliament regarding Dr. Coffey holding meetings
658 email Suffolk Acre – Workshop 14th September at Stratford
659 Sizewell parishes Liaison Group minutes of steering group 9th
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
162 SCC – Mobile Libraries Consultation – Cllr Fisher
advised that some published figures with regard to the survey of
use were misleading regarding the cost involved. The number of stops
vary from one area to another and there is concern that a number
of stops will not continue. Cllrs Cassels and Fisher will complete
the survey individually.
163 Police Federation – Budget costs resulting in fewer Officers
on the street. Will we raise the matter with our District and County
Councillors and MP? The matter has been raised and the Clerk will
display the poster on the notice board.
164 SCDC Review of Polling Districts, Places & Stations –
any comments for the review? None given.
165 SCDC – Consultation on updated Sustainability Appraisal
appropriate assessment documents – any comments by 14th October
2011 – agenda item 17.
166 copy letter sent to Cllr Ray Herring regarding Martins Newsagents.
Improvements to this shop have been made.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C281 SCDC Invitation to briefing draft national planning policy
framework 28th Sept Riverside Centre 18.30-21.00
Cllr Mrs Andrews to attend
C282 SCC Response to Clerk’s letter regarding Library
Cllr Fisher is leading a group to keep Saxmundham Library open and
will keep the Council informed on developments.
C283 Email Chris Burslem Concerns regarding Saxmundham High Street.
Clarified earlier under the report from the District Councillors
C284 NHS Suffolk What’s happening to Community Services? Circulation
C285 Suffolk Preservation Society Fire & Thatch: a burning issue
– one day conference Saturday 15th October 2011. It was thought
there were only three thatched properties in the area.
C286 Email SCDC Advance notice of Evensong St. Edmundsbury Cathedral
Sunday 27 May 2012
This Evensong is to celebrate the Jubilee.
3927. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Sir Peter advised that Cllr Mrs Damiral-White responded to
the letter that appeared in the East Anglian Daily Times from a
resident in Snape regarding ‘last chance to improve town’.
The Town Council have made numerous attempts to get a relief road
in Saxmundham but have not been successful due to numerous reasons
particularly the high cost involved.
Cllr Sir Peter received a letter from a previous Councillor praising
the Saxmundham News and also the excellent minutes that the Town
3928. FINANCE REPORT:
* To approve the monthly finance report to end of July & August
2011. Cllr Mrs Sculley proposed these reports as correct, seconded
by Cllr Howe. Unanimously agreed. Motion carried.
3929. UPDATE ON OWNERSHIP OF THE MARKET: We have
been advised that the ownership of the Market is imminent but unfortunately
the ownership of Fromus Square continues to cause further delays
due to lack of response from the legal representatives of the John
A five minute break ensued.
3930. TO APPROVE & ACCEPT THE AUDITIED ANNUAL RETURN
FOR YEAR ENDED 31 MARCH 2011:
The Annual Return had an intermediate audit this year but was totally
approved by the external auditors. Cllr Mrs Damiral-White proposed
approval and acceptance of the audited Annual Return, seconded by
Cllr Cassels. Unanimously agreed. Motion carried.
3931. TO DISCUSS WI-FI FACILITIES IN THE MARKET HALL:
Cllr Mrs Andrews advised she thought this facility would attract
some users of the Market Hall. Cllr Cassels will investigate the
cost and report back at the next meeting.
3932. TO CONSIDER A DONATION TOWARDS THE SCIENCE & COMMUNITY
BUILDING PROJECT AT THE PRIMARY SCHOOL: Cllr Tricker declared
an interest. Cllr Sir Peter proposed that as this request for £1000
had not been budgeted for the Town Council are unable to donate
any money but would investigate the possibility when the Finance
Committee meet to discuss the 2012 budget in October. If this proves
viable monies would be available next April. Seconded by Cllr Mrs
Andrews. The remaining Councillors agreed apart from Cllr Tricker
who abstained. Motion carried on majority.
3933. TO REVIEW THE WAITING RESTRICTIONS IN SAXMUNDHAM AND
TO DISCUSS PARKING IN ROADS OFF THE HIGH STREET e.g. ST.JOHNS ROAD
& FAIRFIELD ROAD:
The Engineer at Suffolk County Council contacted the Town Council
some time ago and a number of meetings have taken place with him,
the Police, Cllrs Sir Peter, Fisher and the Clerk. SCC are correcting
the rules where legislation does not agree with the ground. This
review has taken much thought and time and Cllr Tricker proposed
we accept the whole Traffic Regulation Orders, seconded by Cllr
Howe. Agreed by all apart from Cllr Fisher who was against. Motion
carried on majority.
3934. TO DISCUSS SAXMUNDHAM TOWN PLAN: Cllr Tricker
had previously circulated his ideas for Saxmundham Town Plan and
proposed the following:-
1. Saxmundham Town Council agrees to encourage and support a Town
Plan project, to be started before the end of 2011, with fieldwork
to be conducted in 2012 and a Town Plan by end 2012.
2. That the project will be led and managed by a group of community
volunteers, with initial support from Saxmundham Town Council and
Suffolk ACRE (to be refined and agreed by the group as work progresses)
3. Will adopt the resulting Town Plan and commit to pro-actively
helping to deliver the agreed priorities for action – ensure
that it doesn’t gather dust, once completed – by putting
the resulting action plan on to its standing agenda for all full
council meetings – to publicly review and progress.
4. Agree to help ensure that the resulting Town Plan and action
plans are kept “live” to changing circumstances, with
continuing community involvement.
Cllrs Cassels, Howe and Tricker would form part of the group.
Unanimously agreed. Motion carried.
A resolution was agreed to go beyond the 10.00pm deadline for closure
of the meeting as per our standing orders. Unanimously agreed. Motion
3935. TO RECEIVE AN UPDATE ON THE QUEENS JUBILEE CELEBRATIONS:
Cllr Howe reported that only one meeting had taken place
so far. It is envisaged that a two day event will occur, Sunday
June 2012 from noon until 7pm primarily for youngsters with a street
party and disco followed by various events on Monday 4th June including
a band in Fromus Square. The Museum will hold a two day event in
the Market Hall and a fly past has been suggested. A Civic Parade
should also be organised for the Sunday morning. Cllr Tricker proposed
circulation of an advance report for the Jubilee arrangements before
the October meeting. Seconded by Sir Peter. Unanimously agreed.
3936. TO APPOINT REPRESENTATIVES TO MEET WITH SCDC REPRESENTATIVES
REGARDING THE OLYMPIC 2012 TORCH ROUTE. (A non disclosure
agreement will need to be signed)
Cllr Sir Peter proposed Mr Glynn Moye to be the representative,
seconded by Cllr Mrs Andrews. Unanimously agreed. Motion carried.
3937. TO CONSIDER AND COMMENT ON THE CONSULTATION ON UPDATED
SUSTAINABILITY APPRAISAL & APPROPRIATE ASSESSMENT DOCUMENTS
(AUGUST 2011) – Councillors were urged to read this
lengthy document as comments by the October meeting will just meet
3938. TO COMPLETE THE QUESTIONNAIRE AND RAISE AWARENESS
REGARDING SCC MOBILE LIBRARIES CONSULTATION: This subject
had been discussed previously.
3939. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White reported:
There had been a lengthy planning meeting on the 1st August to discuss
the following applications:
C11 1539 SCC
Former County Primary School, Saxmundham
Outline application for conversion of former school to two houses
and associated outbuildings and erection of 19 residential units,
provision of access and parking areas off Fairfield Road & St.
The Councillors strongly objected to the above application for a
number of reasons, as detailed below:-
* The application is to replace extant permission for 17 additional
units but the development parameters plan number 108 included with
the application refers to an earlier application for 18 new dwellings.
* Grave concerns about parking that is already totally inadequate
in the town with increasing traffic parking in the roads
* Concerns about the access and egress
* Total lack of infrastructure
* Level of traffic flow and congestion that is already giving great
concern in Fairfield and St. Johns Roads
* Town Clerk will raise the issues of the already congested roads
due to insufficient car parking with Highways
Christchurch Property Co Ltd
Land between Rendham Road & A12 Rendham Road, Saxmundham
Mixed use development including business (B1-B8); residential (C3)
and local retail A1; together with associated highways, car parking,
landscaping and other associated works. (without compliance with
Condition 20 of planning permission C10 0294( – phasing of
The Councillors strongly opposed the above application
28 Church Street, Saxmundham
Erection of extensions measuring 222 sq m to existing foodstore;
refurbishment and change of use of building formerly used as auction
house to either Class A1 retail/Class A2 financial and professional
institution/Class B1 business use, including partial demolition
of existing building; and associated works
The Councillors supported the above application.
TO DISCUSS THE FOLLOWING APPLICATION:
Mrs D Bouabdallah
Yew Trees Fairfield Drive, Saxmundham
Conversion of existing garage to study/bedroom
The Council supported this application
SCDC approval for Brook Cottage, 26 North entrance Saxmundham –
Holm Oak – pollard and reduce holly by 20%
C11 2019 Fairfield House South, Fairfield Drive, Saxmundham Internal
alterations – re-instatement of doors removed in 1970’s
– to be discussed on Monday 3rd October.
3940. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley advised the that the committee had not met this
3941. TO RECEIVE A REPORT FROM SAVVY: Cllr Miss
* Teen Kicks had been well attended and made a profit.
* The consultation in the Market Hall proved to be very successful
* Art Classes began at CYDS last Thursday
* Team BBQ to be arranged
3942. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
3942.1 To consider publication of draft minutes in the newsletters:
Cllr Sir Peter proposed publication of the draft minutes in the
newsletter, seconded by Cllr Tricker. Cllr Mrs Andrews abstained.
The remaining Councillors unanimously agreed. Motion carried.
Cllr Mrs Andrews advised that this months issue was printed today
and the publication is going well although producing a monthly newsletter
is very hard work. She urged Councillors to give her articles for
3943. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Fisher attended the area SALC meeting on the 5th September
and it is hoped that the dates for meetings will be changed as they
normally clash with our own Council meetings.
Cllr Mrs Andrews is unable to attend the next Sizewell Parishes
Liaison Group meeting but Cllr Sir Peter will attend.
Cllr Howe reported on the BOS meeting held last Monday. 13 shops
have taken up the offer of CCTV but it was hoped more would do so.
BOS are still investigating the idea of taking over Saxmundham in
Cllr Cassels advised that he attended Sizewell Stakeholders Group
meeting and they are intending to hold a public meeting during October.
Cllr Tricker advised that he was appointed representative to both
CYDS and CATS but both organisations do not appear to need anyone
from Saxmundham. The Clerk will write to the organisations.
3944. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
Donation of British Legion Remembrance Wreaths – Cllr Mrs
Damiral-White advised that there will be two services of Remembrance,
11th November 11am at Fromus Square and the 13th November in St.
Johns Church for the Sunday Civic Parade meeting at 2.15pm in the
Market Place. Andy Wolton has been appointed the Chaplain of the
British Legion. Cllr Sir Peter proposed the donation of £50.00
towards the cost of two wreaths, seconded by Cllr Ms Trotter-Langlois.
Unanimously agreed. Motion carried.
3945. DATE OF NEXT MEETING: 10th October 2011
Meeting closed at 10.30 pm
* Page 6 of 6 Town Council Minutes 12 September 2011