MINUTES OF A MEETING
OF SAXMUNDHAM TOWN COUNCIL HELD ON MONDAY 8th FEBRUARY 2010 IN THE
MARKET HALL AT 7:15pm
Cllr. M. Palman, Acting
Cllr. Sir P Batho
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Miss B. Peall
Cllr. Col. R. Warren
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
10 members of the public
Grave concern was expressed regarding the proposed closure of Saxmundham
* The Town Council were asked to be proactive in aiding the school.
* The Town Council need to organise meetings with the various appropriate
bodies involved and address the reasons why the school is due to
be closed in July 2012.
* The school is used by numerous clubs on four evenings of the week
plus weekends and closure would be a great loss to the community
* Children in years 5 and 6 will be kept at their Primary schools
and years 7 and 8 will have to travel to the Waterloo Avenue site
in Leiston by bus.
* Saxmundham will then only have a Primary School and lose an essential
asset in Seaman Avenue. Prospective buyers of property may well
be put off from purchasing locally.
* A letter was circulated to all parents and schools apart from
the most important one – Saxmundham Middle School –
their Headmaster heard about the closure from colleagues in the
* If the school is closed and the building left empty this would
undoubtedly lead to it being vandalised
* Discussions have been undertaken on whether to set up an independent
* The Town Council are fully aware of what an asset this site is
to the local community
REPORT FROM THE LOCAL POLICE: The Police had sent
their apologies and the Clerk read out their report.
* Complaints have been received regarding bikes being ridden down
the central pathway in Henley Close. As residents doors are close
to the pathway elderly people coming out of their houses have narrowly
missed being knocked down. Clerk to report to the Police.
* Clerk to request a follow up report from the Police regarding
the various crimes particularly as the detection rate seems rather
* Youths have been causing problems in the area once more particularly
at the weekends.
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
Rae Leighton had sent his apologies due to another meeting.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs
Andrews reported the following:
Local Development Framework – Core Strategy
Cllr Andrews was present at a meeting of the Community, Customers
and Partners Scrutiny Committee held at the Trinity Park Conference
Centre on 21st January which discussed the contents of the draft
Core Strategy document, which is the key document of the Local Development
The intention was that once the Core Strategy had passed through
the scrutiny process at this meeting it would then move on to discussion
by the Cabinet very soon afterwards and thence to adoption by a
special meeting of Full Council very shortly after that.
Unfortunately, the meeting had to be adjourned at 10.00pm –
only a very small fraction of the evening’s business having
been undertaken in the 3 hours available. The meeting was attended
by around 200 members of the public who were not allowed to speak
(although there was a lot of barracking from them during the meeting),
there was a strong presence from Councillors who were not members
of the Scrutiny Committee (virtually all of whom spoke at various
points in the meeting), the Committee themselves were vociferous
on the points they made (not usually in accord with each other)
and the Head of Planning as well as the portfolio holder for the
L.D.F. spoke at length on several occasions during the evening.
The discord arises from the decision made in late summer/early autumn
2009 to change the emphasis of where the majority of the houses
demanded by the Government should be built – Felixstowe or
Martlesham. The Councillors for the villages and some local service
centres in the northern sector of the District are now pressing
for more allocations to be made to them “Pepper potting”
– this means to scatter houses around in the small villages
and market towns. They want the whole thing to be referred back
to the Local Development Framework Task Group to look again.
The meeting resumes next Monday at 10.00am at Trinity Park when
a decision will need to be made if we are not to run out of time
on this matter. This whole question could be further complicated
by the decision that the Secretary of State is likely to make, any
day now, on a unitary authority for Suffolk and where the lines
should be drawn.
All Cllr Andrews can suggest is “watch this space”!
3600. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared.
3601. APOLOGIES FOR ABSENCE: Cllr G Cooke, holiday,
Cllr B Jones, work commitments, Cllr G Moye, ill, Cllr Mrs D Sculley
personal, Cllr Ms Trotter-Langlois,sick
3602. MATTERS TO BE RAISED UNDER AGENDA ITEM 17:
3602.1 Funding, Cllr Howe
3602.2 Pavement in Station Approach, Cllr Mrs Andrews
3602.3 Hopkins Homes, Cllr Mrs Andrews
3603. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 11th JANUARY 2010 MEETING previously circulated: Unanimously
agreed and signed.
3604. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
SART’s dinner dance has been postponed.
It was unanimously agreed that the Policy and Resources report be
3605. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: Cllr Palman advised
that the decision to close the Middle School had been circulated
in an email from Phil Whiffing, the School Organisation Review Project
Lead and Young People’s Service at Suffolk County Council
with an attached letter to all local primary schools involved in
the Leiston re-organisation and the Headmaster of the Leiston Middle
School. However, the most affected school, Saxmundham Middle, did
not receive any correspondence. Their Headmaster, Mr Devereux, the
one person who should have been consulted heard later from the Headmistress
of Saxmundham Primary School. The meeting was closed for further
The meeting re-opened and Cllr Palman proposed the Town Council
write to Phil Whiffing. Cllr Fisher counter proposed that we write
to Andrea Hill of the SCC and copy Mr Whiffing in. Cllr Palman seconded
this – unanimously agreed. Motion carried. Cllr Fisher thought
that the Town Council should be more proactive in this and suggested
we should attempt to host a meeting to attempt to retain the school
and keep a much needed asset of the community resource. Cllrs Fisher,
Jones and Palman will contact the Headmaster Mr Devereux to see
what the objections are and meet up as soon as possible.
3606. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
422 Land Registry – Amended copy of the title plan Saxmundham
423 Thank you card from Derek Chambers
424 SCC Stars of Suffolk Awards 2010
425 email Trevor Tate – Sizewell Parishes Liaison Group
426 SALC -The Local Councillor
427 SALC – Buckingham Palace Garden parties
428 NALC Legal Topic notes
429 NHS Suffolk – Heart attack leaflets
430 SCC – Save money and take up the energy challenge
431 Suffolk Vollies January edition
432 SAVO Training Ipswich – various training courses
433 SCDC – agenda and minutes of meeting
434 Town Telegraph – Clerk to write in response to an article
from someone who had supplied their name and address regarding the
old B.T. car park
435 Winter 2010 Coast & Country
436 Italian Baroque Saturday 13 March at 7.30pm St. Bartholomews
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
108 Local Bible Society Action Group – would anyone wish to
sponsor a volunteer in June. Not at present.
109 Saxmundham URC 160th anniversary of URC special weekend 25/26
September – would we like to join them in this enterprise.
Not at the moment.
110 email Rupert Beswarick-Asser – Corporate Services Scrutiny
Committee are examining the Planning Dept at SCDC – Thoughts
to be given to the working group – Planning committee to discuss
this at their next meeting.
111 Leiston Air Cadets – Annual Presentation Evening Monday
2010 1900 hrs – invitation. Clerk to attend.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C171 Norfolk & Waveney Networking Event Business breakfast!
Cllr Fisher to attend
C172 NSPCC Campaign Circulation
C173 High Sheriff of Suffolk James Buckle Invite to Choral Evensong
for the Courts of Justice Who would like to attend?
C174 Email Simon Burridge Fromus Square Clerk to email Mr Burridge
confirming our wishes to continue with acquisition.
C175 NCVO Membership for small organisations Circulation
C176 Suffolk Police Authority Press Release Independent Advisory
3607. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
3608. FINANCE REPORT:
* To approve the monthly finance report to end of January 2010 –
as the bank statements had not arrived the report had not been ratified
but the Councillors unanimously agreed it as correct.
3609. TO CONSIDER THE PROPOSED IMPOSITION OF CAR PARKING
CHARGES ON A SUNDAY IN THE CAR PARKS: The Town Council
objected most profoundly to all charges. Clerk to write.
3610. TO CONSIDER PURCHASING AND SHARING THE EXPENSE WITH
BOS TO PROVIDE A NOTICE BOARD FOR ERECTION OUTSIDE SAXMUNDHAM RAILWAY
It will cost about £170.00 for planning permission and the
last Notice Board purchased by the Town Council in June 2008 cost
£800.00. Cllr Howe to ascertain further information from BOS.
3611. TO RECEIVE A REPORT FROM SAVVY: Cllr Ms Trotter-Langlois
was ill and had not given a report.
3612. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White reported on the decisions of the last planning
Mrs S Baldry
68 Fairfield Road, Saxmundham
Erection of conservatory The Committee supported this application
Reef Estates Ltd
Galvani, Church Street, Saxmundham
Demolition of existing house The Committee unanimously strongly
supported this application
Reef Estates Ltd
Land & Buildings South of Church St, Saxmundham
Demolition of the presently dilapidated structures and ‘Galvani’
& erection of four new retail units. The Committee unanimously
strongly support this.
SCDC Planning permission granted:
Byways Residential Care Home
55 Rendham Road, Saxmundham
Erection of single storey extension to provide kitchen/diner &
C10 00009 TCA Notice of Intent to carry out the felling out two
Screening taken down at Hopkins Homes 32 High Street – Clerk
had written to Hopkins.
Clerk to forward email regarding Corporate Services Scrutiny Committee,
who are examining the Planning Dept at SCDC, to Cllr Mrs Damiral-White.
ANY FURTHER APPLICATIONS OR CORRESPONDENCE RECEIVED:
Mr & Mrs Lucas Clock House, Church St Saxmundham
Erection of single-storey rear extension SCDC permission granted
Saxmundham Health Surgery, Lambsale Meadow, Saxmundham
Construction of flood defences
To be determined at the next planning meeting 22nd February.
3613. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
The committee had not met since the last Town Council meeting.
3614. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews advised that the Clerk was in touch with the delivery
firm regarding any gaps in delivery. The deadline for the Spring
issue is Monday March 1st.
3615. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Saxmundham in Bloom, Cllr Howe – Wine Tasting evening 7.30pm
Friday 12th February and a dance in the Market Hall on Saturday
Sizewell Stakeholders, Cllr Mrs Andrews – advised that she
would inform the relevant person who had wrongly put her down as
representative of Aldeburgh Town Council. Apparently arguments continue
regarding the apparent leak three years ago regarding how they think
it should be dealt with.
Sizewell Parishes Liaison Group, Cllr Mrs Andrews advised that the
‘wish list’ of the parishes is being finalised and the
next meeting will be on Wednesday 28th April and will be attended
by Cllr Sir Peter Batho.
3616. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
3602.1 Funding, Cllr Howe suggested we look into the possibility
of running a Town Lottery. This would need
a dedicated person to take on this very time consuming duty.
3602.2 Pavement in Station Approach, Cllr Mrs Andrews reported that
there is uneven paving outside 6 – 24
Station Approach. Clerk to contact Highways.
3602.3 Hopkins Homes, Cllr Mrs Andrews – The Clerk had previously
written to Hopkins Homes regarding the
regarding the removal of the whitening on the inside of the shop
window at 32 High Street.
3617. DATE OF NEXT MEETING: Monday 8th MARCH 2010
Meeting closed at 9.28pm
* Page 5 of 5 Town Council Minutes 8th February 2010