MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 11th JANUARY 2010
IN THE MARKET HALL AT 7:15pm
Cllr. B. Jones, Chairman
Cllr. Mrs. M. Andrews
Cllr. Sir P Batho
Cllr. G. Cooke
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Mrs. D. Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. D. Willett
In attendance: Mrs M. Gallop, Clerk to the Council
Sgt. D. Goddard
County Cllr Rae Leighton
1 member of the public
PUBLIC FORUM: - No comments
REPORT FROM THE LOCAL POLICE: The Clerk read out
the Police Report. Sgt Goddard reassured Councillors about Police
use of lights in bad weather.
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
R Leighton reported on the following:
* The weather had not caused a great crisis for SCC as most roads
were kept open although there has been a shortage of salt. Apparently
a ship docked in Ipswich last night so salt supplies will be replenished.
There have been problems with slippery pavements and the County
Council are looking for improved ways of dealing with this. The
gritters have been out working long hours to ensure the County kept
* SCC are in the process of doing their budget which they are attempting
to keep under a 3% increase.
* The local Police were shocked by the poor grade received in an
inspection recently carried out in relation to some parts of the
Police Pledge. The SNT are working hard to improve this and Cllr
Leighton urged Councillors and the public to give the SNT their
full support. There will be a further inspection in mid January.
REPORT FROM THE DISTRICT COUNCILLORS: Cllrs Mrs
Andrews and Sir Peter had nothing to report on.
3579. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared.
3580. APOLOGIES FOR ABSENCE: Cllr Col R Warren,
3581. MATTERS TO BE RAISED UNDER AGENDA ITEM 19:
3581.1 Response to the Boundary Committee – Cllr M Palman
3582. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 14th DECEMBER 2009 MEETING previously circulated: Unanimously
agreed and signed. Motion carried.
3583. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Page 3 3469 – Clerk had written to Hopkins Homes but has yet
to receive a reply.
3584. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
415 Town Telegraph
416 Land Registry application completion
417 SCC Access Suffolk Linking communities to nature
418 Email Guy Ackers Suffolk Hedgerow Survey
419 Suffolk View – Suffolk Preservation Society publication
420 Suffolk Coastal Resource Network SAVO
421 ESTA Members’ Bulletin
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
106 HT Argent & Son – acceptance of their terms of business
– Clerk to seek clarification with Argents regarding maintenance
of the driveway of the Memorial Field.
107 Suffolk Acre – Views on the current financial/banking
services offered by the Post Office – it was decided that
we had no views to offer.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C166 War Memorials Trust Conference 4th December 2010 Circulation
C167 Copy letter from Col Tim Trotman SSAFA/Forces Help Flag Day
13th Feb 2010 Circulation
C168 SALC - Article in The Sunday Telegraph Why the villagers may
have to dance in silence – abolishment an exemption for charities
from licensing rules
C169 Suffolk Coastal Business Forum Meeting at SCDC Council Chambers
Monday 18 Jan at 6.30pm Who would like to attend? – No Councillors
wished to attend
3586. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
3587. FINANCE REPORT:
* To approve the monthly finance report to end of December 2009
–Cllr Mrs Damiral-White proposed this as correct, seconded
by Cllr Moye. Unanimously agreed and signed. Motion carried.
3588. TO CONSIDER FUNDING FOR ESTA: Cllr Moye proposed
that we decline to offer funding, seconded Cllr Willett. 9 votes
for, 1 against, and 4 abstentions. Motion carried
3589. TO CONSIDER FUNDING FOR SAXMUNDHAM FOOTBALL CLUB:
Sir Peter declared an interest. This was deferred to the allocation
of funds of the recycling credits and market income in May.
3590. TO CONSIDER A DONATION OF £50.00 TO THE PHOTOGRAPHER
OF THE TOWN GUIDE: Cllr Mrs Andrews informed the Council
that Mr Derek Chambers had designed the front cover of the new Town
Guide and supplied a good quality photograph of the Town. Cllr Cooke
proposed that Mr Chambers be given a £50.00 voucher for use
with a local retailer as a token of the Council’s thanks.
Seconded Cllr Mrs Damiral-White. 11 votes for and 2 abstentions.
3591. TO CONSIDER THE BUDGET FOR 2010: Cllr Palman
advised that the P & R committee had changed the way in which
they looked at the budget proposals. It was felt that an increase
of 24% was too high and should be set at around 10%. After much
discussion the proposed budget was looked at line by line by the
full Council and the precept was set at £67,000 for 2010/2011.
There followed some discussion as to whether the Council should
make an additional allocation to replace and maintain reserve funds.
Cllr Moye proposed that an additional £2000 should be added
to the Precept to replace the overspend on the current financial
year, seconded by Cllr Mrs Damiral-White. 10 votes for, 3 against.
Cllr Mrs Andrews suggested the Council should consider that at some
point the Council may have an obligation to provide its employees
with a Pension. Current legislation does not require this so no
decision was taken.
Cllr Jones proposed that the Council accept a Precept of £69,000,
seconded by Cllr Moye. 11 votes for, 2 against. Motion carried.
3592. TO RECEIVE A REPORT FROM SAVVY: Cllr Ms Trotter-Langlois
advised there had not been a meeting since she had last reported.
She informed the Council that a clearance of Seaman Avenue was planned
and she intended to ask Hollesley Bay for assistance.
3593. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White reported.
The following were agreed at the last Planning meeting:-
C09 1821 Mr M Newson The Gannon Rooms, Station Approach
Erection of single storey rear extension to provide improved kitchen
The committee strongly supported this community amenity.
C09 1890 M & Mrs C Lucas Clock House, Church Street, Saxmundham
Erection of single storey rear extension
The committee support this application
SCDC Planning permission granted:
C09 1667 56 Brook Farm Road, Saxmundham
Erection of single storey rear extension
C09 1474 36 High Street, Saxmundham
Renovation & repair of existing commercial building
C09 00158 tree work -The Chestnuts Church Street, Saxmundham, SCDC
gave no objection to felling Horse Chestnut tree.
C09 0110 36 High Street, Saxmundham re-submission of barn to be
demolished – Appeal lodged - to be heard on the 9th February
Cllr Mrs Damiral- White had received a complaint about the design
and nature of a fence erected in Brook Farm Road, unpainted boarded
fencing – advice given to contact SCDC
3594. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: Cllr Palman reported.
* Recommended a proposal for the budget
* Deferred funding requests
* Deferred date of the Chairman’s Reception to the Annual
3595. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley advised nothing to report at present
3596. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews advised that Saxmundham News was due to be delivered
this coming Friday. She requested reports back on the new door to
door delivery. The Clerk did not have anything to report on the
3597. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
ESTA – Cllr Howe - Proposal to increase the Lowestoft to London
service to an hourly service instead of a two hourly service but
that would require the building of a Beccles Loop.
Christmas Grotto Cllr Howe gave thanks to those who had helped with
this successful evening. He urged Councillors to support more events
as he explained they should ‘lead from the front’ and
not from behind.
Saxmundham in Bloom – Cllr Howe – Fund raising events
-Wine tasting evening with champagne reception in the Market Hall,
Friday 12th February at 7.30pm. Tickets at £7.50 will be available
from HG Crisp or the Town Clerk. Dance on Saturday 6th March –
tickets £3.00. Cllr Howe encouraged fellow Councillors to
attend these events to assist with much needed funding to continue
with Saxmundham in Bloom.
SART’s – Cllr Moye- War time dinner dance– February
13th Market Hall, optional fancy dress, £10.00 per ticket
SAVVY – a reminder that the table top sale has been rescheduled
to Friday 12th February from 10am to 4pm.
3598. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
3598.1 Response to the Boundary Committee – Cllr M Palman
had circulated a draft response advising that
he thought the single unitary was the better option although he
felt there had not been enough
consideration given to the proposed 22 Community Boards. He felt
we could not support any proposal which empowers non elected bodies
to make decisions on behalf of the citizens of Suffolk. Cllr Palman
proposed that we accept this as the Council’s response to
the consultation, seconded by Cllr Mrs Damiral-White. Unanimously
agreed. Motion carried.
3599. DATE OF NEXT MEETING: Monday 8th FEBRUARY
2010 at 7.15pm
The meeting closed at 10.07pm
* Page 4 of 4 Town Council Minutes 11th January 2010