MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 9th JANUARY 2012
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho Chairman
Cllr G Cooke
Cllr Mrs Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr Mrs D Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton, SCC
3 members of the public
* The clothing bin on the Market Place car park is placed and emptied
by BCR, Black County Rags in Birmingham, at their own expense and
they keep any monies received
* Clarification was given for the number of bins outside the back
of the Bell Hotel and the Market Hall fire door. One of the large
bins is for our weekly market traders to use and it is hoped that
it can be re-sited before long.
REPORT FROM THE LOCAL POLICE: Sgt Goddard sent
a report and her apologies for non attendance. There have been 21
crimes recorded during last month and the Town Clerk read out the
REPORT FROM THE COUNTY COUNCILLOR: Cllr Rae Leighton
has spoken to the Assistant Chief Constable regarding the level
of policing and was informed that there is no decrease in front
line policing in Suffolk Coastal. There are significant cuts in
some ranks as the proportion of Sergeants with other Police Officers
is imbalanced. The Police are hoping to recruit younger people before
There is little Suffolk County Council news at present due to the
seasonal holidays. Their budget will be discussed at the next full
Council meeting in February.
A query was raised about the changeover of our response centre from
Woodbridge to Halesworth for our area within the next few weeks.
The press have publicised that a number of serving Officers have
convictions. Cllr Leighton responded to this by confirming that
offences that had been committed were often minor and happened before
the Officers in question had applied to join the Police Force.
There will be no increase in the Suffolk County Council part of
the Council Tax.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs
Andrews will be attending the Policy Development Task Force meeting
tomorrow where the Localism Bill will be discussed. On Thursday
there will be a Scrutiny meeting regarding whether the Spa Pavilion
in Felixstowe should close or not. Last Wednesday Cllr Andrews attended
a planning meeting where an application for a large wind turbine
at Peasenhall was turned down although an appeal is likely on this
Cllr Sir Peter Batho advised that the Suffolk Coastal District Council
budget is still being worked on and is very problematic this year
although a nil increase is hoped for.
4002. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. Cllr Sir Peter declared
a pecuniary interest in the planning application to be discussed
later, C11 2864 Land between Rendham Road and the A12. Cllr Tricker
declared an interest in the Market Hall as a director of the Fromus
4003. APOLOGIES FOR ABSENCE: Sgt Daye Goddard,
off duty and Tom Potter, East Anglian Daily Times.
4004. MATTERS TO BE RAISED UNDER AGENDA ITEM 20:
4004.1 Benches at Seaman Avenue Play Area, Cllr Mrs Damiral-White
4004.2 Speeding from Bigsby Corner to the 30mph area of South Entrance,
4004.3 Gate leading to the Memorial Field, Rendham Road, Cllr Mrs
4005. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 12TH DECEMBER 2011 TOWN COUNCIL MEETING previously
circulated: After an amendment to the date of the public meeting
of the Town Plan, 28th January , Cllr Mrs Damiral-White proposed
the minutes as correct, seconded by Cllr Tricker and unanimously
agreed and signed. Motion carried.
4006. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Cllr Cassels attended the Youth Council meeting earlier in the evening
and was informed that the Talent Show organised for January 27th
will need to be postponed to a later date.
The Youth Council also expressed their concern regarding the lack
of bins at Seaman Avenue Play Area. The Clerk will follow this up.
3998 Cllr Ms Trotter-Langlois will investigate the need for Councillor
4007. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
682 Ramblers – Getting inactive people walking
683 Suffolk Coastal Resource Network newsletter
684 Suffolk View – campaigning of the Suffolk Preservation
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
174 SCC A new heritage organisation for Suffolk Public Consultation
21 Nov – 31 January 2012 – comments requested. Cllr
Leighton advised that the Heritage Department is going into partnership
with the museum of East Anglian Life to aid improvements and make
them more accessible. Views are required and the letter would be
placed in the circulation folder with a request to Councillors to
write down their comments. Cllr Mrs Andrews declared an interest
as a Trustee of Saxmundham Museum.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Cllr Sir Peter advised that he had received two letters. The first
was a thank you from Robin Potter, Governor at Saxmundham Primary
School thanking the Town Council for their cheque for £250
and our promise for a further £750 in the new financial year
towards the cost of the Log Cabin.
A letter of thanks to the Town Council for their past support was
received from Mary & Peter Cannon who are retiring this month
and will be closing Cannon Travel on the 27th January 2012.
C304 Suffolk Police Leiston & Aldeburgh Area Neighbourhood Watch
C305 ESTA Agenda & Minutes Circulation
C306 Town Telegraph Monthly newsletter Circulation
C307 Suffolk Acre Community Buying Ltd - Oil Circulation
C308 SCC Saxmundham Waiting Restrictions High Street Amendments
C309 East Anglian -Tom Potter
Would we like to pay a tribute to David Noy, cyclist, killed, or
Mr Gladstone who recently died
Mr Noy will be greatly missed. He constantly helped out his neighbours.
Will leave comments to the Press from the families. Mr Gladstone
was a cousin of Sir William Gladstone
C310 ESTA Member’s Bulletin Circulation
C311 Suffolk Neighbourhood Watch Assoc Newsletter - Vigilance and
information needed for bridges on the A12 and A14 Circulation
C312 Environment Agency Assessing new nuclear power plant designs
C313 Email Sarah Pipe Complaint about people parking in the High
Street. Town Clerk has informed the Police.
C314 SALC Smarter Working for Local Councils – course for
£48.00 per day
If anyone would like to attend please see the Clerk
4008. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
The Clerk advised that she had been working numerous hours to get
the portfolio prepared for re-accreditation for Quality Status.
Cllr Sir Peter thanked the Clerk for all her extra work and advised
that she will be away from the office from Thursday 12th January
lunchtime until Monday 30th January. Cllr Fisher will kindly read
the emails and make any essential telephone calls.
4009. FINANCE REPORT:
* To approve the monthly finance report to end of December 2011
– Cllr Cooke proposed this as correct, seconded by Cllr Willett.
Unanimously Agreed. Motion carried.
4010. TO REVIEW THE STANDING ORDERS: The Councillors
reviewed the Standing Orders and Cllr Mrs Damiral-White proposed
that we retain them, seconded by Cllr Mrs Andrews. Unanimously agreed.
4011. TO REVIEW THE FINANCIAL STANDING ORDERS:
The Councillors reviewed the Financial Standing Orders and Cllr
Cooke proposed we retain them, seconded by Cllr Willett. Unanimously
agreed. Motion carried.
4012. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE:
* To set the Precept for 2012 - 2013
Cllr Mrs Andrews reported that the Finance Committee met again on
the 5th January. After a lengthy meeting it was felt that an increase
in the Precept this year was necessary. The Localism Bill from Government
is expecting local councils to take on a number of the services
that are being provided at present by Suffolk Coastal District Council.
We have not been advised what we may have to take on but grass cutting
or managing the public lavatories could be up for discussion. The
Town Council have already taken on the weekly market. Cllr Mrs Andrews
advised we would need extra monies this year to provide celebrations
for the Diamond Jubilee, the Olympic Torch run through Saxmundham
and a donation towards funding for a multi sports surface to be
placed on the Memorial Field. The multi sports surface would cost
in the region of £28,000 but funding is available for a considerable
portion of that. The Finance Committee had suggested that the St.
Georges’ events could be postponed this year, apart from the
Civic Parade on the Sunday. Hopefully that would save £500
towards other costs. Cllr Cooke proposed a Precept of £88,000
seconded by Cllr Willett. Our reserves should be 1.5 times our Precept
but at present are well below that figure. Reserves could be called
upon to provide essential services.
However Cllr Sir Peter totally disagreed that this amount of money
was needed for the reserves. He explained that it was understandable
for small villages who had as little as £1000 Precept to require
at least £1500 in their reserves. Cllr Sir Peter explained
that austerity measures in the County are needed and he did not
support the increase for our Precept. Cllr Cooke advised that we
had many lengthy debates on reserves and the Auditors who had looked
at Saxmundham’s accounts a few years ago thought that our
reserves were totally inadequate. Our Precept has increased over
a period of time but it remains far lower than neighbouring towns
who have a similar number of residents. The size and development
of Saxmundham has steadily increased over the last few years with
more houses still to be built. Cllr Sir Peter worked on the percentage
increase but the remaining Councillors refuted this and thought
it wiser to advise everyone of the actual cost per person in various
bands in the town. Cllr Mrs Andrews explained that a Precept of
£88,000 would cost a Band D resident £1.27 per week.
Band D residents only represent about 17% of the population in Saxmundham.
A proposal of £88,000 had previously been made and all Councilllors,
apart from Cllr Sir Peter who was against, were in favour. Motion
carried on majority of 10 votes for, 1 against.
4013. TO REVIEW THE RISK ASSESSMENT: The Councillors
had looked at the Risk Assessment and Cllr Mrs Damiral-White proposed
we ask Mr Moye to kindly review for them for consideration by the
Council, seconded by Cllr Willett. Unanimously agreed. Cllr Howe
offered to assist Mr Moye. Motion carried.
4014. TO RECEIVE AN UPDATE REGARDING THE DIAMOND JUBILEE
CELEBRATIONS: Cllr Howe advised that the events for the
Sunday had been organised but further planning was necessary for
the Monday. He will report back at the February meeting.
4015. TO DISCUSS THE DECREASING LEVEL OF POLICING IN SAXMUNDHAM:
Cllr Tricker wondered how much of the Budget was allocated
to the Police costs. Assurances have been made regarding no change
in the level of front line policing. However it was felt that the
Town Council should request the level of expenditure for Saxmundham
to ensure the public are aware of this. Police presence is diminishing
and once the breakdown of the County Council budget is announced
we should request a meeting with a Senior Officer of the Police
force to give us an explanation. The footfall in our town is at
a very low level and our Sergeant has to retire next month and will
not be replaced. Our Town Council had been assured that there is
a seven minute response time for call outs but this has not proved
to be the case. Fortunately Saxmundham is one of the safer areas
in the County but it was felt that there is a distinct drop in the
presence of any Police locally. Cllr Sir Peter suggested we organise
a meeting with the Police between the period of the end of February
to April and advised that he would expect all Councillors to attend.
4016. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Nothing to report as it had not been necessary to have a meeting
4017 TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
To discuss the following planning applications:
C11 2864 Colwyn Dev Ltd
Land between Rendham Road & A12 Rendham Rd Saxmundham
Variation of conditions 20,2,3,4,5,6,7,8,9,26 and 26 of planning
permission C10 0294 to allow the residential element of the development
to be implemented
Cllr Mrs Damiral White proposed the Town Council totally object
to the whole idea of changing all the various conditions as listed
for the following reasons:-
* The access onto the A12 is dangerous
* A pavement down the Rendham Road side is necessary
* Lack of infrastructure
* We were under the impression that space on that site was to be
left for provision of a new Fire Station
* We strongly object to any changes in the outline planning already
* We think the site should be retained as light industrial together
with some housing
Seconded by Cllr Cooke. Unanimously agreed. (Cllr Sir Peter did
not vote as he declared an interest and Cllr Mrs Andrews did not
vote because she is a member of the Development Control (North)
at SCDC) Motion carried.
Planning consent received from SCDC:
C11 2549 Part side garden, 71 Fairfield Road, Saxmundham - 29 December
C11 2652 Land and buildings rear of Saxmundham Signal Box, Saxmundham
Railway Station, Station Approach, Saxmundham – 5 January
Further applications received from SCDC:
C12 0005 Archways 53 Rendham Road, Saxmundham, Erection of side
extension to house (raise roof height)
4018. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews was hoping to see a draft copy of Saxmundham News
to enable distribution at the end of the week.
4019. TO RECEIVE AN UPDATE ON THE TOWN PLAN: Cllr
Tricker advised that the last preparatory meetings with himself,
Cllrs Cassels and Howe, before the Public meeting on Saturday 28th
January at 10am will take place tomorrow night, 10th January. Various
people are getting interested and volunteers will be sought to form
an independent committee.
4020. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Cassels attended the Youth Council meeting earlier this evening
and advised that they needed every encouragement possible.
4021. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
4021.1 Benches at Seaman Avenue Play Area, Cllr Mrs Damiral-White
reported there had been more
vandalism at the Scout Hut on the Memorial Field. The new Scout
Headquarters is currently being
used by Beavers, Cubs, Scouts, Brownies, Rainbows and Guides. There
are also waiting lists for
these groups. The Scout Hut may well be used by other groups at
a later date once the current users
have got established. One major problem at present is the moving
of the benches from the Seaman
Avenue Play Area to underneath the lights of the Scout Hut. Vandals
are then climbing on to the roof of
the Scout Hut and have removed a length of metal. The Insurers have
insisted the benches are
removed and then secured in concrete on the Seaman Avenue Play Area.
Cllr Mrs Damiral-White will
organise the removal.
4021.2 Speeding from Bigsby Corner to the 30mph area of South Entrance,
Cllr Cooke expressed his concern
about speeding vehicles along the B119 South Entrance from Bigsby
Corner to the Layers. He thought
the present 60mph should be reduced to 40mph as only last week a
cyclist had been killed. Cllr Cooke
proposed the Clerk should write a letter to Highways regarding this,
seconded by Cllr Mrs Damiral-
White . Unanimously agreed. Motion carried.
4021.3 Gate leading to the Memorial Field, Rendham Road, Cllr Mrs
Andrews has been receiving reports that
the gate to the Memorial Field is being left open when vehicles
drive through. Cllr Mrs Damiral-White
offered to speak to three of the construction workers on site.
4022. TO RECEIVE A REPORT FROM THE PERSONNEL COMMITTEE:
4023. DATE OF NEXT MEETING: 13TH FEBRUARY 2012
A motion was passed and unanimously agreed to discuss item 4022
‘in camera’. Residents and the Town Clerk left the room.
Meeting closed at 10.30pm
* Page 2 of 5 Town Council Minutes 9th January 2012