MINUTES OF THE SAXMUNDHAM
TOWN COUNCIL MEETING HELD 11 JUNE 2007
AT THE MARKET HALL, 7.15PM
Cllr J Fisher (Chairman)
Cllr M Andrews
Cllr Sir P Batho
Cllr R Damiral-White
Cllr K Howe
Cllr B Jones
Cllr G Moye
Cllr M Palman
Cllr D Sculley
Cllr Col R.E.Warren
Ms M. Gallop - Town Clerk
6 Members of the public
A PUBLIC FORUM:
* The proprietor of the White Hart who is a representative of the
Businesses of Saxmundham requested a donation of £500 from
the Town Council towards a Christmas Tree and lights to be placed
in Fromus Square to enhance the Town.
The Flood Plain was once
again brought to the Council's attention. A letter has already
been written on this subject but it is an Environmental decision.
REPORT FROM THE LOCAL POLICE: PC Gould advised that he is now working
a different shift pattern which does not enable him to attend many
* The problem of damage occurring to the Scout Hut is ongoing and
an input of cash to improve the building could prove advantageous.
The Youth in Saxmundham have insufficient activities to get involved
* There appears to be a lower number of offences this month compared
with the same period last year and PC Gould gave a brief report
on Saxmundham (enclosed)
* Incidents of rowdy behaviour in the Albion Street licensed premises
The East Anglian Daily Times had reported four knife incidents in
Saxmundham and PC Gould will make enquiries about these and report
back to the Council
Damage to the hanging baskets had occurred within two days of them
being erected and the tubs outside the front of the Market Hall
had also been vandalised
PC Gould was warmly thanked for his assistance
REPORT FROM THE COUNTY COUNCILLOR: Cllr Rae Leighton was unable
to attend and did not send a report
REPORT FROM THE DISTRICT COUNCILLORS:
Cllr M Andrews reported: Officers from Suffolk Coastal District
Council's Licensing department together with representatives from
Environmental Health and the Police have been visiting pubs in the
Woodbridge area to check matters out. Cllr Andrews will request
visits to the Saxmundham area.
* Cllr Sir Batho had nothing to report
3081. DECLARATIONS OF
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared
3082. APOLOGIES FOR ABSENCE: Cllr Ms V Burdett, holiday, Cllr G
Cooke, holiday, Cllrs Ms C & S Trotter-Langlois, family reasons
3083. MATTERS TO BE RAISED UNDER AGENDA ITEM 18:
3083.1 Vermin - Cllr Damiral- White
3083.2 Award - Cllr Damiral-White
3083.3Update on kerbs near the Chinese Restaurant - Cllr Howe
3083.4 Recycling - Cllr Palman
3084. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE ANNUAL
TOWN COUNCIL MEETING FOLLOWED BY THE MINUTES OF THE TOWN COUNCIL
MONTHLY MEETING ON 14th MAY 2007 MEETING previously circulated:
After one minor amendment, unanimously agreed and signed. Motion
3085. MATTERS ARISING THEREFROM:
3085.1 Donation request towards Christmas Lights from Businesses
of Saxmundham. This matter had been raised in the Public Forum.
Cllr Palman advised that having received a reply from the Business
of Saxmundham regarding how the donation would be spent he proposed
that the Council went along with the request and donate £500
to BOS towards Christmas lights to be placed on a large tree in
the grounds of the White Hart Pub in Fromus Square. Cllr Jones seconded.
Unanimously agreed. Motion carried
3085.2 Speed of coaches in Brook Farm Road, Saxmundham - reply from
Belle coaches - no reply from Country Travel. The Clerk had written
to both companies but as yet Country Travel have not responded.
She also informed the Police who are investigating the matter.
3066.1 The Clerk has contacted Mr Elvin who will update the Honours
Board. Cllr Fisher will liaise with our caretaker, Alan George,
to take the board to Mr Elvin's.
3068 Cllr Warren had been in touch with Highways regarding the kerbing
near the Chinese restaurant. They have agreed to paint a white line
along the upper kerb.
3077 Cllr Burdett will be removed from the list of the working party
of Saxmundham News
C307 Cllr Warren had contacted Mrs Norris regarding the problem
of car parking for residents who do not have facilities of their
own at South Entrance. One car park at the rear is owned by the
Housing Association and the other is behind the old depository.
SCDC do not issue car permits and no parking is available at present
unless the residents are able to approach the property owners and
come to some amicable agreement themselves.
3086. TO CONSIDER CORRESPONDENCE RECEIVED:
A - CORRESPONDENCE TO BE NOTED AND CIRCULATED:
1 Suffolk Coastal - SAVO Free networking lunch & workshop -
Tuesday 3rd July Market Hall. There are a number of Councillors
attending this luncheon
2 Suffolk Acre - Probert Community Initiative Awards
3 Suffolk County Council - recent developments in Countryside Access
4 Suffolk Coastal Services Ltd - Wheeled bin refuse & recycling
service new phases - Saxmundham will not be included in this year
5 SCDC Agenda for Annual Meeting held Thursday 24 May 2007 &
minutes of 26 April 07
B - CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY: None
C - OTHER CORRESPONDENCE RECEIVED TO DATE:
Woodward Markwell Insurance Brokers
Quotation of £3,285.51 with extended liability
To P & R on the 2nd July 2007
Bank of Scotland
Suffolk Local Planning Authorities
Monitoring report 2005/6 summary
3087. TO APPROVE THE SALC NOMINATED PERSON TO MINUTE THE JULY MEETING:
It was agreed to ask two ex Councillors to minute the meeting. If
neither of them is available the Clerk will contact SALC. Apologies
for non-attendance at the July meeting were given by both District
Councillors, Cllrs Andrews and Batho.
3088. TO DISCUSS FROMUS SQUARE GARDENING: Cllr Howe declared an
Cllr Sculley advised that urgent attention is needed to the flower
borders of Fromus Square. This problem occurs every year and a budget
should be included for next years Precept. The caretaker maintains
the area but does not have enough time to plant. Judging for Anglia
in Bloom will be on 11th July so immediate action is necessary.
Cllr Warren offered to arrange a working party but plants will need
to be purchased. Colour is essential and a discussion took place
on the type of flowers/rose bushes that need to be purchased immediately.
For instant colour annuals will have to be bought.
3089. TO DISCUSS WATERING THE HANGING BASKETS AT THE STATION: Cllr
Howe declared an interest - he has his own gardening business.
Watering at the station is an ongoing problem with water having
to be carried from one side of the platform to the other. The gentleman
from SCDC, Rex, who has watered all the hanging baskets including
the Station for the last two years does not have enough hours to
do the station this year. It is a difficult task as access is limited
and water has to be carried on the persons back.
Cllr Moye proposed the Town Council enter an agreement to water
the baskets for one month while a solution is sought. Cllr Damiral-White
seconded this. All in favour. Motion carried . Cllr Howe had already
paid one of his own workmen to water the baskets for the past week.
He offered to pay for the watering for one month.
3090. COMMITTEE STRUCTURE: TO PROPOSE REDUCTION IN THE NUMBER OF
PEOPLE ON COMMITTEES
Cllr Sir Peter Batho re-iterated his observations at the recent
P & R meeting that at the AGM it was noticeable there was a
high number of volunteers who wished to be members of certain committees.
Any member of the Council can attend any committee meeting and speak
with the Chairman's approval but cannot vote. Cllr Sir Peter proposed
that next year five people should be the maximum number on the committee
with the addition of the Chairman and Vice Chairman who are ex-officio.
Seconded by Cllr Fisher and all were in favour. Motion carried.
3091. CHAIRMAN'S ANNOUNCEMENTS: Cllr Fisher informed the Council
that he intends to attend meetings of neighbouring towns and parishes.
3092. FINANCE REPORT:
* To approve the monthly finance report to end of May 2007 (as attached)
Cllr Moye proposed these as correct, Cllr Howe seconded. All in
favour. Motion carried
* To approve the accounts for the year ending 31 March 2007 (figures
herewith) to go the Internal Auditor. Cllr Warren advised he had
not had time to peruse the figures but proposed that, providing
there was nothing untoward after he studied them on Tuesday 12th
June, they were declared correct and should be given to the Internal
Auditor. Seconded by Cllr Moye. All in favour. Motion carried
3093. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Damiral-White
reported the following:
C07 0570 - Chestnuts, Church Street, Saxmundham - application withdrawn
C07 0302 - 10 High Street, Saxmundham - SCDC refused consent for
the display of advertisements
C07 0703 Capital Associates Land between Rendham Road and A12 Saxmundham
- the Committee had received 2 copy letters, one from Dr Havard
who is making good progress on the original site for the Saxmundham
Health One Stop Shop and the second from Suffolk Preservation Society
who suggested that the proposal had too much wrong with it for it
to be approved. Concern was expressed regarding what would happen
to the land if the Health Centre were not built there. Further negotiation
needed between the Doctors and the developers. The committee objected
to the proposal because of the uncertainty of the location of the
The Diocese of St. Edmundsbury
St John The Baptist Church, Church Street, Saxmundham
Provision of area for disabled car parking
The committee unanimously supported this application. Motion carried
Mrs J Sherry
34 Thurlow Close, Saxmundham
Erection of single-storey conservatory
The committee had no objections to this proposal
To consider the following applications: The Councillors were requested
to look at this proposal.
38 Albion Street, Saxmundham
Use of land for the erection of one dwelling (renewal of outline
planning permission C04 1080)
No objections had been received from neighbouring properties and
it was concluded that the Councillors had no objections to this
application. Motion carried.
The Planning Committee consists of four Councillors plus the Chairman
and the Vice-Chairman ex-officio. It was felt that a further member
could be included. Unanimously agreed that Cllr Barry Jones would
be on the Planning Committee. Motion carried.
3094. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE:
Cllr Warren had been appointed Acting Chairman for the meeting on
the 4th June 2007 and reported as follows:
3094.1 Consultation on a Unitary Council for Ipswich. The Town Council
had received a letter from SCC on proposals for a Unitary Council
for Ipswich and they requested our views. Whitehall will make the
The P & R committee was generally in favour of the views of
the Chief Executive in his accompanying letter and Cllr Warren had
circulated a draft letter as requested for the Council's approval.
Cllr Warren proposed the draft letter was approved and sent to the
appropriate Authorities. Seconded by Cllr Damiral-White. All in
favour apart from one abstention. Motion carried
Cllr Jones had agreed to advertise in the BFRA newsletter at the
end of June about the proposed Litter Pick.
Cllr Andrews declared an interest in Saxmundham Museum
Consideration of grants to voluntary bodies for 2007/ 2008 (£1,200.00
The Willows (Suffolk Mind)
Saxmundham 1st Responders
Citizens Advice Bureau
Leiston, Aldeburgh & Saxmundham
Suffolk Accident Rescue Srvs
Brook Farm Playgroup
* The above was recommended to the full Council by the P & R
Committee. Cllr Moye proposed that we distribute the unallocated
£100 equally between the Air Ambulance and Suffolk Ambulance
Rescue Services and approve these grants. Seconded by Cllr Damiral-White.
Seven voted for 2 against and 1 abstention. Motion carried
* To consider the purchase of a bench for Harpers Lane: Recommended
by the P & R committee to purchase a heavy duty, recycled plastic
seat. All agreed. Motion carried
* Quality parish status report: Requisite action is ongoing
* Fromus Square situation report: Email received informing us that
the situation is the same as given in SCDC's last communication.
Another letter will be sent to Suffolk Coastal District Council.
* Skate board park - future action: Cllr Burdett is in the process
of completing a form for a lottery bid from the Playspace Fund.
An event will be planned for fundraising and ' awareness maker'.
3095. TO RECEIVE A REPORT
FROM THE MARKET HALL COMMITTEE: Cllr G Moye reported:
Alan Wilkinson WPP Architects Ipswich had sent his report after
his initial free consultation to ascertain the way any major refurbishment
project should proceed. Obviously other quotations will be sought.
Cllr Moye proposed we apply for a grant for a feasibility study
with the objective of doing refurbishment using grant money. Seconded
by Cllr Fisher. All in favour. Motion carried
3096. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Andrews reported that she had already received a number of
articles for the next edition of Saxmundham News. The working party
met ten days ago with the result that three companies have been
asked for estimates for producing a revised format for Saxmundham
News from A4 to A5 with some colour. No replies as yet have been
received. Some features in the News will be retained and some will
be changed. There will probably be a children's page. It was noted
that the BFRA Newsletter came out the same time as Saxmundham News
but it would prove difficult to change this due to dates of various
events although Cllr Jones will raise this at the next BFRA committee
meeting. The final report regarding the revised publication will
be presented at the next P & R meeting in July.
The working party for the website have to arrange a meeting.
3097. TO RECEIVE REPORTS
FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
* Cllr Howe attended an ESTA meeting on the 30th May and circulated
notes on this
* Cllr Col Warren attended the AGM of the Sizewell A and B Stakeholders
Group last Friday. The outgoing Chairman Richard Smith handed over
to Trevor Hawkins. Richard Smith having been our representative
is no longer a member but there is a plan to co-opt Richard for
committee membership. It was a long meeting covering the closing
down measures for Sizewell 'A', progress on Sizewell 'B' and a report
regarding how the recent emergency was handled.
* Cllr Andrews attended an extremely interesting meeting regarding
Gypsy and Traveller sites with people from all over Suffolk and
beyond. Gypsy sites have to pay Council tax. There are over 4000
caravans in the East of England which is the highest number in the
whole country. There are over 1000 unauthorised sites, some with
the consent of the owners of the land. Child deaths are 17.6% compared
with 0.9% in the rest of the country and their life expectancy is
far lower. Suffolk need the least number of pitches whereas Cambridgeshire
and Essex need the
most. The Government are
providing 100% funding to Councils that are willing to have more
gypsy sites and Suffolk will have to have more sites. New Age Travellers
are completely separate to Gypsies. A number live in social housing
but they prefer a nomadic life well documented in East Anglia. There
is a travellers site at Leiston in Victory Road especially for travelling
showmen e.g. circuses and travelling shows.
* Cllr Howe advised that the sponsorship labels had been placed
on the hanging baskets and the portfolio is being undertaken by
Joanna Townsend. Both schools are doing projects for the portfolio
and the White Hart and The Bell Hotel are informing us about the
work carried out in their back gardens. Judging Day for Anglia in
Bloom is 11th July starting at The Bell at 2pm and finishing at
the Bistro at 4pm. Joanna Townsend along with Cllrs Sculley and
Warren will accompany the judges. A litter pick will be arranged
before then and another meeting for Saxmundham in Bloom will take
place this coming Wednesday. Safety chains are needed for the baskets
at the Hart and two brackets will be erected outside Wells.
* Cllr Andrews gave a report (enclosed) on St. Georges Day. It was
a great success despite the fact there was a small financial loss.
* Cllr Fisher reported that Cllr Burdett had attended a meeting
of the Crime and Disorder Partnership on Wednesday 16th May 2007.
Notes of the meeting will be in the circulation folder.
3098. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S DISCRETION
as notified under Agenda item 3:
3083.1 Vermin - Cllr Damiral- White reported to Suffolk Coastal
District Council that she had seen two very large rats in the Market
Place near the car park entrance
3083.2 Award - Cllr Damiral-White and Cllr Moye thought that an
Annual Award, perhaps called SABRE (Saxmundham Award for Businesses'
or Residents' Enterprise), should be presented to acknowledge the
good work of people. Agenda item next month.
3083.3 Update on kerbs near the Chinese Restaurant - Cllr Howe -
3083.4 Recycling - Cllr Palman reported that he had written to SCDC
regarding the implementation of plastic recycling. This is being
implemented in stages and we are not due to have facilities here
for three to five years from the start of the programme. The logistics
and costs are for the kerb side operation with correct transportation
is extremely high and it is unlikely that we will have these facilities
before that period.
3099. DATE OF NEXT MEETINGS: MONDAY 9th JULY at 7.15pm