PUBLIC FORUM :

•   A query arose regarding whether Suffolk Coastal District Council was subsidising Woodbridge in Bloom by sponsoring floral displays near Notcutts. Sir Peter to check and report back.

•  Parking in the Market Place continues to be a problem.

•  Parking in South Entrance outside ‘The Local' (formerly Threshers) and the Golden Fish Bar also continues to be a problem. Policing of this area is inadequate due to lack of resources.

•  When the two posts in Fromus Square are removed for vehicular access the metal cover to their housing continues to present a trip hazard to pedestrians. Ownership and consequently responsibility to be explored by Town Clerk.

REPORT FROM THE LOCAL POLICE : PCSO Thora Taylor presented the Police report (attached). There had been seventeen offences during the last month.

•  The gentleman who had been roaming around Saxmundham recently was sectioned under the Mental Health Act and initially taken to St. Clements in Ipswich but was later transferred to Huntingdon but his whereabouts are now unknown. PCSO Taylor asked if anyone would inform her if he is seen around our town again.

•  Parking tickets cannot be issued where yellow lines have any tarmac gaps.

•  The fading yellow lines in Market Place and Station Approach have not been re-pain ted yet. Clerk to chase SCC.

REPORT FROM THE COUNTY COUNCILLOR : Cllr R Leighton reported that the new Council had been formed at 6pm today. Appointments of various posts and committees will be decided at their next meeting on the 25 th June. Two subjects continue to be their priority – raising education standards across the County and the endless discussions with the Boundary Committee regarding the future shape of local government in Suffolk .

•  The Schools re-organisation funding is being revised for Saxmundham and will be discussed at a meeting next week. It is looking optimistic that changes will be put in place from 2013 onwards but will take at least eighteen months to complete.

•  The cost to everyone of the lengthy Unitary Authority Review is at least half a million pounds without taking into account the time, disruption, expense and effort put in by every single Council in Suffolk and parts of Norfolk. A decision by the Government could be made in October.

REPORT FROM THE DISTRICT COUNCILLORS: Cllr Sir Peter agreed with the above regarding the Unitary Authority Review and confirmed that the cost of this could not be quantified. He had nothing else to report on at present.

3465.   DECLARATIONS OF INTEREST:

Members are invi ted to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered. None declared.

3466.   APOLOGIES FOR ABSENCE: Cllr Mrs M Andrews, indisposed, Cllr Cooke, holiday, Cllr D Willett, holiday

3467.   MATTERS TO BE RAISED UNDER AGENDA ITEM 17:

3467.1 Armed Forces Day – Cllr Mrs Damiral-White

3467.2 Fromus Square – Cllr Mrs D Sculley

3467.3 SADCIC report – Cllr B Jones

3467.4 SAVVY Sensory Garden – Cllr Ms C Trotter-Langlois

3468.   TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 11 th MAY 2009 MEETING previously circula ted : Unanimously approved and signed. Motion carried.

3469.   MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:

•  The SABRE Award will be presented at the July meeting

•  The Clerk confirmed that she had received two quotations for the replacement Memorial Board and was waiting for a third.

•  The Clerk confirmed that she had received correspondence from the legal team at Suffolk Coastal regarding ownership of Fromus Square . Mr Burridge, Senior Solicitor, has written to the management of Waitrose.

3470.   TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:

348   Town Telegraph

349   SALC – an updated Legal Topic Note on Section 137

350   email Maria Houlihan – complaint about unofficial bike tricks are just north of Dove Close

351   Suffolk Acre Petition regarding Community Buildings

352   SALC agenda for Suffolk Coastal Area Meeting on the 8 th June

353   Sax Museum – thank you letter for donation

354   Suffolk Accident Rescue Service – thank you letter for donation

355   Letter of complaint from Mr Plant of Framlingham regarding the site in Church Street together

with response

356   Sax 1 st Responders – thank you letter for donation

357   East Anglian Air Ambulance – thank you letter for donation

358   Suffolk View

359   Citizens Advice Bureau – thank you letter for donation

360   SCDC agenda for meeting

361   East of England – Community Action for Climate Change 28 th July in Hertfordshire

362   Suffolk Police Authority – Business Brief

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

77   Councillor Next Steps is a new 2 day course Thursday 11 th June and Thursday 25 th June, 9.30-3.30 both days at SALC Claydon. Councillors reques ted to contact the Clerk if they wished to attend.

78   Stu Baker – complaint about area of grass adjacent to Saxmundham Station. Cllr Howe has already sor ted this problem out.

C – OTHER CORRESPONDENCE RECEIVED TO DATE:   

3471.   CHAIRMAN'S/ TOWN CLERK'S ANNOUNCEMENTS: None

3472 .   FINANCE REPORT:

•  To approve the monthly finance reports to end of April and May 2009 – Unanimously agreed. Motion carried

•  To approve the Statement of Assurance for the year 2008 – 2009 – Unanimously agreed. Motion carried

3473.   TO CONFIRM MAINTENANCE COSTS FOR SAXMUNDHAM IN BLOOM: Cllr Howe had circula ted a quotation of £570 regarding various tasks that will need completing but this does not include any watering. He also declared an Interest. The Clerk to obtain two further quotations. The Saxmundham in Bloom committee to sort out exact necessary work. Cllr Jones proposed Cllr Howe continues to do the necessary work whilst we wait for further quotations. Cllr Mrs R Damiral-White seconded this. All in favour. Motion carried. Cllr Howe was warmly thanked for all the work he has completed free of charge.

3474.   TO CONSIDER LETTING OF FORECOURT FOR COMMERCIAL PURPOSE ON A WEDNESDAY: Cllr Moye has been approached by a local resident to hire the forecourt every Wednesday. The local man already hires it every Saturday to sell plants. Our weekly market is held on a Wednesday and one of the stallholders has a plant stall and the question of whether the Town Council have any obligations regarding this was discussed. Cllr Moye proposed the forecourt was let out on every available Wednesday, subject to our legal position, seconded by Cllr Palman. All in favour. Motion carried . Clerk to write once the legalities have been ascertained.

3475.   TO CONSIDER PEDESTRIAN SIGNAGE FROM BOTH WAITROSE AND THE RAILWAY STATION TO THE TOWN CENTRE: The Businesses of Saxmundham had reques ted the Town Council provide signage to encourage visitors to the town to use our shops and businesses. This subject had been discussed by both the Planning and Policy and Resources Committees. The meeting was closed to enable a BOS representative to speak. Cllr Jones proposed, provided we apply for funding, and the maximum cost of signage is no more than £500, the Town Council provide match funding with BOS. Seconded by Cllr Col Warren . One abstention and the remainder vo ted for this proposal. Motion carried on majority.

3476.   TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:    Cllr Mrs Damiral White repor ted . She had been re-elec ted as Chairman at the meeting on the 1 st June.

  At the meeting held on the 1st June C09 0721 was discussed:-

3477.   TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE: The newly elec ted Chairman, Cllr Palman, repor ted

•  Risk Assessment recommendations – Cllr Jones had investiga ted these and will place this subject on the Market Hall agenda in July. Two areas that need clarification are the access to the flag pole with the risk of ladder use and yearly electrical testing. The cost of training in house for PAT testing (portable appliance testing) will be investiga ted .

•  Cllr Jones to liaise with Mr Foyer, Chairman of BOS, regarding their request to use the Webster Room .

3478.   TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: The newly elected Chairman, Cllr Mrs Sculley reported .

•  She gave her appreciation and thanks to Cllr Moye for the endless work that he completes behind the scenes

•  Renovation of Display Cabinets – Cllr Peall to complete

•  Urgent repairs to Market Hall window – Clerk to obtain quotations for blocking the window up entirely and an alternative one for leaving a much smaller window.

•  Painting of the Market Hall – Councillors will meet with Officers from Hollesley Bay Prison to discuss this.

3479.   TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: The Clerk repor ted that the Summer edition of Saxmundham News was in hand and the website was upda ted as much as possible depending on her work load.

3480.   TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:

•  Cllr Moye had approached one of the major employers in the area with a request for funding of dog bins – one in Albion Street and the other at the Primary School.

•  Cllr Howe had attended an ESTA meeting. A representative had gone to the National Express meeting in London and there will be a cut back in services – probably in the through trains from Lowestoft to Liverpool Street . He will inform us when they have been agreed. Cllr Howe advised that the Exhibition will finish this Saturday and Cllr Mrs Andrews had attended the luncheon in the Bell Hotel. The steam train is due to come back on the 22 nd August.

•  Cllr Howe advised that judging for Saxmundham in Bloom will take place on Friday 17 th July at 2.30pm. The town clean up will take place near to that date. The hanging baskets are in place and Cllr Howe will assemble the pyramids and barrier baskets shortly.

•   

3481.   OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S DISCRETION as notified under Agenda item 3:

3467.1 Armed Forces Day – Cllr Mrs Damiral-White had received a request from the British Legion for the Town Council to fly the Union Jack for the Armed Forces on the 22 nd June at 10.30am. Cllrs Howe, Jones and Moye will do their best to raise the flag as very high ladders are needed to complete this task. Cllr Howe will remove the wreaths from the War Memorial in Fromus Square .

3467.2 Fromus Square – Cllr Mrs D Sculley advised this had already been discussed.

3467.3 SADCIC report – Cllr B Jones repor ted that unfortunately only three Councillors had attended the meeting on the 18 th May. Cllr Jones proposed that the Town Council support SADCIC and endorse their plan and give it the full support of the Town Council. Seconded by Cllr Howe. All agreed apart from one abstention. Motion carried on majority. Cllrs Howe, Jones and Palman volunteered to work with the SADCIC group regarding the Community Enterprise Centre and Cllr Ms Trotter-Langlois will continue to liaise with SADCIC on her work to improve the youth facilities in Saxmundham.

3467.4 SAVVY Sensory Garden – Cllr Ms C Trotter-Langlois reques ted that SAVVY be allowed to create a Sensory garden on the side of the Memorial Field. This was agreed in principle but the Councillors reques ted drawings for presentation at a Council meeting. Students from Otley College will do the work. Cllr Mrs Damiral-White poin ted out that there are water supply pipes under the proposed location.

3482.   DATE OF NEXT MEETING: Monday 13th JULY 2009 at 7.15pm

  The meeting closed at 9.25pm

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