B. Jones, Chairman
Sir P Batho
Mrs. R. Damiral-White
M. Gallop, Clerk to the Council
Cllr Rae Leighton
of the public
Miss B. Peall
Mrs. D. Sculley
Ms C. Trotter-Langlois
Col R. Warren
- A query arose regarding whether
Suffolk Coastal District Council was subsidising Woodbridge
in Bloom by sponsoring floral displays near Notcutts.
Sir Peter to check and report back.
Parking in the Market Place continues to be a problem.
Parking in South Entrance outside The Local' (formerly
Threshers) and the Golden Fish Bar also continues to be
a problem. Policing of this area is inadequate due to lack
When the two posts in Fromus Square are removed for vehicular
access the metal cover to their housing continues to present
a trip hazard to pedestrians. Ownership and consequently
responsibility to be explored by Town Clerk.
FROM THE LOCAL POLICE : PCSO Thora Taylor presented the
Police report (attached). There had been seventeen offences during
the last month.
The gentleman who had been roaming around Saxmundham recently
was sectioned under the Mental Health Act and initially
taken to St. Clements in Ipswich but was later transferred
to Huntingdon but his whereabouts are now unknown. PCSO
Taylor asked if anyone would inform her if he is seen around
our town again.
Parking tickets cannot be issued where yellow lines have
any tarmac gaps.
The fading yellow lines in Market Place and Station Approach
have not been re-pain ted yet. Clerk to chase SCC.
FROM THE COUNTY COUNCILLOR : Cllr R Leighton reported that
the new Council had been formed at 6pm today. Appointments of various
posts and committees will be decided at their next meeting on the
25 th June. Two subjects continue to be their priority raising
education standards across the County and the endless discussions
with the Boundary Committee regarding the future shape of local
government in Suffolk .
The Schools re-organisation funding is being revised for
Saxmundham and will be discussed at a meeting next week.
It is looking optimistic that changes will be put in place
from 2013 onwards but will take at least eighteen months
The cost to everyone of the lengthy Unitary Authority Review
is at least half a million pounds without taking into account
the time, disruption, expense and effort put in by every
single Council in Suffolk and parts of Norfolk. A decision
by the Government could be made in October.
FROM THE DISTRICT COUNCILLORS: Cllr Sir Peter agreed with
the above regarding the Unitary Authority Review and confirmed that
the cost of this could not be quantified. He had nothing else to
report on at present.
DECLARATIONS OF INTEREST:
are invi ted to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during
the meeting if it becomes apparent that this may be required when
a particular item or issue is considered. None declared.
APOLOGIES FOR ABSENCE: Cllr Mrs M Andrews,
indisposed, Cllr Cooke, holiday, Cllr D Willett, holiday
MATTERS TO BE RAISED UNDER AGENDA ITEM 17:
Forces Day Cllr Mrs Damiral-White
Square Cllr Mrs D Sculley
report Cllr B Jones
Sensory Garden Cllr Ms C Trotter-Langlois
TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 11 th MAY 2009 MEETING previously circula ted : Unanimously
approved and signed. Motion carried.
MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
The SABRE Award will be presented at the July meeting
The Clerk confirmed that she had received two quotations
for the replacement Memorial Board and was waiting for a
The Clerk confirmed that she had received correspondence
from the legal team at Suffolk Coastal regarding ownership
of Fromus Square . Mr Burridge, Senior Solicitor, has written
to the management of Waitrose.
TO CONSIDER CORRESPONDENCE RECEIVED:
CORRESPONDENCE TO BE NOTED AND CIRCULATED:
SALC an updated Legal Topic Note on Section 137
email Maria Houlihan complaint about unofficial
bike tricks are just north of Dove Close
Suffolk Acre Petition regarding Community Buildings
SALC agenda for Suffolk Coastal Area Meeting on the
8 th June
Sax Museum thank you letter for donation
Suffolk Accident Rescue Service thank you letter
Letter of complaint from Mr Plant of Framlingham regarding
the site in Church Street together
Sax 1 st Responders thank you letter for donation
East Anglian Air Ambulance thank you letter for
Citizens Advice Bureau thank you letter for donation
SCDC agenda for meeting
East of England Community Action for Climate Change
28 th July in Hertfordshire
Suffolk Police Authority Business Brief
CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
Next Steps is a new 2 day course Thursday 11 th June and
Thursday 25 th June, 9.30-3.30 both days at SALC Claydon.
Councillors reques ted to contact the Clerk if they wished
Baker complaint about area of grass adjacent to Saxmundham
Station. Cllr Howe has already sor ted this problem out.
OTHER CORRESPONDENCE RECEIVED TO DATE:
& District CAB
to AGM 7 th July at 7.30pm
Councillors will attend
you letter for donation
1 st Responders
you letter for donation
Opportunity & Capital Funds
Ms Trotter-Langlois to peruse
Bulletin on The Balance of Power
Listed Property Owners Club
Coastal Business Forum
15 th June 6.15pm
CHAIRMAN'S/ TOWN CLERK'S ANNOUNCEMENTS: None
. FINANCE REPORT:
To approve the monthly finance reports to end of April and
May 2009 Unanimously agreed. Motion carried
To approve the Statement of Assurance for the year 2008
2009 Unanimously agreed. Motion carried
TO CONFIRM MAINTENANCE COSTS FOR SAXMUNDHAM IN BLOOM:
Cllr Howe had circula ted a quotation of £570 regarding
various tasks that will need completing but this does not include
any watering. He also declared an Interest. The Clerk to obtain
two further quotations. The Saxmundham in Bloom committee to sort
out exact necessary work. Cllr Jones proposed Cllr Howe continues
to do the necessary work whilst we wait for further quotations.
Cllr Mrs R Damiral-White seconded this. All in favour. Motion
carried. Cllr Howe was warmly thanked for all the work
he has completed free of charge.
TO CONSIDER LETTING OF FORECOURT FOR COMMERCIAL PURPOSE
ON A WEDNESDAY: Cllr Moye has been approached by a local
resident to hire the forecourt every Wednesday. The local man
already hires it every Saturday to sell plants. Our weekly market
is held on a Wednesday and one of the stallholders has a plant
stall and the question of whether the Town Council have any obligations
regarding this was discussed. Cllr Moye proposed the forecourt
was let out on every available Wednesday, subject to our legal
position, seconded by Cllr Palman. All in favour. Motion
carried . Clerk to write once the legalities have been
TO CONSIDER PEDESTRIAN SIGNAGE FROM BOTH WAITROSE
AND THE RAILWAY STATION TO THE TOWN CENTRE: The Businesses
of Saxmundham had reques ted the Town Council provide signage
to encourage visitors to the town to use our shops and businesses.
This subject had been discussed by both the Planning and Policy
and Resources Committees. The meeting was closed to enable a BOS
representative to speak. Cllr Jones proposed, provided we apply
for funding, and the maximum cost of signage is no more than £500,
the Town Council provide match funding with BOS. Seconded by Cllr
Col Warren . One abstention and the remainder vo ted for this
proposal. Motion carried on majority.
TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral White repor ted . She had been re-elec
ted as Chairman at the meeting on the 1 st June.
the meeting held on the 1st June C09 0721 was discussed:-
adjacent 31 Rendham Road , Saxmundham
of part one and part two storey one bedroom detached dwelling
(existing garage to be removed)
is too small and inappropriate and the Committee unanimously
strongly objec ted . Motion was carried.
Pastor The Store
of timber board sign & double sided hanging sign
and approved at previous meeting
Pastor The Store
wording of pain ted advertisement applied directly on to the
approved. Motion carried.
TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: The newly elec ted Chairman, Cllr Palman,
Risk Assessment recommendations Cllr Jones had investiga
ted these and will place this subject on the Market Hall
agenda in July. Two areas that need clarification are the
access to the flag pole with the risk of ladder use and
yearly electrical testing. The cost of training in house
for PAT testing (portable appliance testing) will be investiga
Cllr Jones to liaise with Mr Foyer, Chairman of BOS, regarding
their request to use the Webster Room .
TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
The newly elected Chairman, Cllr Mrs Sculley reported
She gave her appreciation and thanks to Cllr Moye for the
endless work that he completes behind the scenes
Renovation of Display Cabinets Cllr Peall to complete
Urgent repairs to Market Hall window Clerk to obtain quotations
for blocking the window up entirely and an alternative one
for leaving a much smaller window.
Painting of the Market Hall Councillors will meet with
Officers from Hollesley Bay Prison to discuss this.
TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
The Clerk repor ted that the Summer edition of Saxmundham
News was in hand and the website was upda ted as much as possible
depending on her work load.
TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Moye had approached one of the major employers in the
area with a request for funding of dog bins one in Albion
Street and the other at the Primary School.
Cllr Howe had attended an ESTA meeting. A representative
had gone to the National Express meeting in London and there
will be a cut back in services probably in the through
trains from Lowestoft to Liverpool Street . He will inform
us when they have been agreed. Cllr Howe advised that the
Exhibition will finish this Saturday and Cllr Mrs Andrews
had attended the luncheon in the Bell Hotel. The steam train
is due to come back on the 22 nd August.
Cllr Howe advised that judging for Saxmundham in Bloom will
take place on Friday 17 th July at 2.30pm. The town clean
up will take place near to that date. The hanging baskets
are in place and Cllr Howe will assemble the pyramids and
barrier baskets shortly.
OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S DISCRETION
as notified under Agenda item 3:
Armed Forces Day Cllr Mrs Damiral-White had received a request
from the British Legion for the Town Council to fly the Union
Jack for the Armed Forces on the 22 nd June at 10.30am. Cllrs
Howe, Jones and Moye will do their best to raise the flag as very
high ladders are needed to complete this task. Cllr Howe will
remove the wreaths from the War Memorial in Fromus Square .
Fromus Square Cllr Mrs D Sculley advised this had already been
SADCIC report Cllr B Jones repor ted that unfortunately only
three Councillors had attended the meeting on the 18 th May. Cllr
Jones proposed that the Town Council support SADCIC and endorse
their plan and give it the full support of the Town Council. Seconded
by Cllr Howe. All agreed apart from one abstention. Motion
carried on majority. Cllrs Howe, Jones and Palman volunteered
to work with the SADCIC group regarding the Community Enterprise
Centre and Cllr Ms Trotter-Langlois will continue to liaise with
SADCIC on her work to improve the youth facilities in Saxmundham.
SAVVY Sensory Garden Cllr Ms C Trotter-Langlois reques ted that
SAVVY be allowed to create a Sensory garden on the side of the
Memorial Field. This was agreed in principle but the Councillors
reques ted drawings for presentation at a Council meeting. Students
from Otley College will do the work. Cllr Mrs Damiral-White poin
ted out that there are water supply pipes under the proposed location.
DATE OF NEXT MEETING: Monday 13th JULY 2009 at 7.15pm
meeting closed at 9.25pm