MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 9th MARCH 2009
IN THE MARKET HALL AT 7:15pm
Cllr. J. Fisher, Chairman
Cllr. Mrs. M. Andrews
Cllr. Sir P Batho
Cllr. G. Cooke
Cllr. Mrs. R. Damiral-White
Cllr. K. Howe
Cllr. B. Jones, Vice Chairman
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Mrs D Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. Col R. Warren
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
PCSO Thora Taylor
3 members of the public
* Concern was expressed regarding the period that the Somerfield
supermarket will be closed whilst it is being revamped for the new
owners Waitrose. Coastal Accessible Transport Service (CATS) will
be operating a pre booked bus service from Saxmundham Church Street
car park to Leiston to enable you to buy provisions that you are
unable to purchase in Saxmundham during this change over period.
To book this service ring CATS on 01728 830516. Paypoint is now
accessible at The Local (Threshers) and they are also selling basic
provisions. Saxmundham also has an excellent butchers, bakers, greengrocers
and a weekly market every Wednesday.
* There is a distinct lack of lighting in Fromus Square and some
residents feel intimidated whilst walking to the supermarket when
youths congregate around the store. One suggestion was to approach
Waitrose to look at any possibilities of providing lighting.
* The footpath in Station Approach alongside the wall of the new
row of terrace houses is very uneven but work is still ongoing with
* Uneven pavement outside the Hospice shop
* Cllr Moye received a telephone call from Leiston Police who informed
him, that despite having CCTV evidence, the culprits who damaged
our Christmas lights could not be identified.
REPORT FROM THE LOCAL POLICE: PCSO Thora Taylor had circulated the
attached report. Crime in Saxmundham has increased and the Police
are doing everything possible to target the problems.
REPORT FROM THE COUNTY COUNCILLOR: Cllr R Leighton had sent his
apologies as he was attending another meeting.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Andrews reported the
* The Railway Inn is up for sale and it has very obtrusive notices
attached to the walls, which could make manoeuvring difficult for
bus drivers. The Enforcement Officer at SCDC has been informed.
* The Planning Officer is investigating the removal of the post
and bar near the Kebab House.
* Confidential information regarding Wingfield House will be discussed
at the end of the meeting
* Cllr Andrews visited the Waitrose store in Sudbury at the weekend.
She was most impressed with their efficiency, cleanliness and a
number of own brand lines with a good variety. They operate a green
token scheme enabling customers to place tokens in a tub of their
choice of three different charities. At the end of the month £1000
is distributed between the three charities depending on the number
of tokens placed in the individual tubs.
* Cllr Andrews has requested SCDC to extend the parking facilities
in Saxmundham supermarket car park from two to three hours but apparently
Waitrose were thinking of decreasing it. SCDC will let us know the
outcome in due course.
* Waitrose are going to have a stall during the St. George’s
Weekend giving out samples and leaflets. As a promotion scheme they
are donating £200 towards the expenditure of St. George’s
Cllr Sir Peter did not have anything further to report on.
3409. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered.
3410. APOLOGIES FOR ABSENCE: - All Councillors
present. County Cllr Rae Leighton sent his apologies
3411. MATTERS TO BE RAISED UNDER AGENDA ITEM 16:
3411.1 Brambles in Seaman Avenue Play area – Cllr Trotter-Langlois
3412. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 9th FEBRUARY 2009 MEETING previously circulated: Unanimously
approved and signed. Motion carried
3413. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
* Cllr Cooke circulated a report on the speeding and parking in
North and South Entrance – their next meeting is in April.
* As the Middleton joint Parish Liaison meeting clashes with Theberton
Parish Council meeting only one District Councillor will attend.
3414. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
302 Suffolk Constabulary – Vandalism in Saxmundham –
response to Clerks letter
303 SCC – Temporary 10mph speed limit on parts of B1121
304 East of England – Training & HR Consultancy Services
305 J J Jackson – Complaint about the changeover period from
Somerfield to Waitrose
306 email Suffolk Coastal Local Government re-organisation Town
& Parish Liaison meeting
307 SCC Revised Services public transport
308 Suffolk Coastal Resource Network monthly edition
309 SCDC Agenda & minutes of meeting
310 SALC The Local Councillor
311 Wymondham Town Council – workshop Health & Safety
for Senior Executives 12 March
312 SCDC Outdoor Playing Space Parish Schedule
313 Joint East Suffolk Coastal Town & Parish Councils meeting
11 March agenda
314 SAVO Setting up a voluntary & community group brochure
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
66 SCC Planning for vibrant rural communities 25th March –
no Councillors available to attend
67 Suffolk Coastal Services Ltd – Litter Action – Spring
Clean 2009 - Cllr Howe to arrange for 3rd and 4th April
68 SALC & SCC Boundary Committee – response needed for
further proposals – more information due out shortly
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C120 Town Telegraph Monthly paper - Circulation
C121 SCDC Parish Bulletin - Circulation
C122 Liz Calder Copy letter to SCC regarding speeding in South Entrance
Circulated to the working party
C123 SCDC email One day training 21 March No Councillors available
3415. CHAIRMAN’S ANNOUNCEMENTS:
A reminder that the Annual Town Meeting is at 7.15pm on the 20th
3416. FINANCE REPORT:
* To approve the monthly finance report to end of February 2009
– Unanimously agreed and signed. Motion carried
* To consider purchase of a Bond (1.5% at present) Unanimously agreed
for Clerk to sort out. Motion carried
3417. TO CONSIDER THE RESULTS OF SADCIC SURVEY REPORT
(previously circulated): Cllr Warren suggested it would be more
appropriate to devote a separate meeting for the consideration of
SADCIC proposals. The date of the meeting to be determined.
3418. TO ADOPT THE FREEDOM OF INFORMATION ACT 2000: Cllr
Moye proposed this was adopted, seconded by Cllr Willett. Unanimously
agreed to adopt – Motion carried
3419. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Damiral-White reported:
Mr Neil Grout
28 Chantry Road, Saxmundham
Retention of 13 lock-up container storage units (previous garages/storage
units have been demolished) & erection of 5 additional container
units in place of remaining storage units
Cllr Howe declared an interest. The remaining members of the Council
approved the application
Suffolk Coastal District Council have received one objection regarding
the application by Reef Estates and delegated Officers will decide.
Suffolk Preservation Society had sent their views on the Local Development
Framework and wanted the towns and villages to retain their individuality
rather than become merged.
Two new planning applications have been received from SCDC regarding
Waitrose and these will be discussed at the next Planning Committee
3420. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: Report circulated -Cllr Jones advised the following:-
* The Personnel Committee had an interim meeting with the Clerk
some time ago and some of the committee met on Thursday 5th March
to discuss the Clerk’s three performance objectives/targets
and annual salary review.
* Dog fouling continues to be a significant problem and the SNT
tasking group are going to target irresponsible owners who could
face an £80.00 fixed penalty fine for not cleaning up after
their dogs. The Clerk will place notices regarding this in the next
issue of Saxmundham News and on the Notice Boards. Cllr G Moye was
nominated the representative for dog warden.
* The Businesses of Saxmundham have requested assistance from the
Council with the proposed Christmas event in December. A number
of Councillors have offered to help.
3421. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
3422. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Andrews advised that the next issue of Saxmundham News is due
to go to the printers this week and it would again be delivered
by Archants. The website has been subject to a virus and the Clerk
is sorting this out.
3423. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Howe advised that the Wine Tasting evening for Saxmundham in
Bloom was a great success raising over £300. Waitrose has
offered assistance with this years Saxmundham in Bloom.
Cllr Andrews reported that there had been a setback in the arrangements
for the St. George’s Parade this year due to the fact that
the Scouts will not be marching with us but have to attend their
own District Parade. The Scout Leader has been written to expressing
our disappointment and Cllr Andrews will telephone him and hopefully
negotiate a compromise.
3424. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
3411.1 Brambles in Seaman Avenue Play area – Cllr Trotter-Langlois
requested permission for the youngsters to clear the brambles in
the wooded section. Unanimously agreed. She advised that the next
S.A.V.V.Y fund raising event will be on Friday 20th March from 9am
to 2pm outside the Market Hall.
3425. DATE OF NEXT MEETING: Monday 6th April 2009
Annual Town Meeting – Monday 20th April 2009 at 7.15pm
Meeting ended at 9.50pm
PROPOSED MOTION: that under the Public Bodies (admission to meetings)
ACT 1960 the public be excluded from the meeting on the grounds
that publicity would be prejudicial to public interest by reason
of the confidential nature of the business to be transacted. (Wingfield