MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 14th NOVEMBER 2011
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho
Cllr G. Cooke
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs. D Sculley
Cllr. D. Tricker
Cllr D. Willett
Mrs M. Gallop, Clerk to the Council
Sgt. Daye Goddard
6 members of the public
* A resident enquired as to who received any monies from the clothing
bank in the Market Place car park
* Mr Moye advised that he had attended a meeting today at SCDC regarding
the Olympic Route which will be coming through Saxmundham. The route
will not be made public knowledge until two weeks before the event
because of security reasons. The Olympic Look Book has a number
of decorations that can be purchased for the event and the National
Committee are keen that everyone should have the ‘corporate
look’. This is a once in a lifetime opportunity and as the
Town Council are the leaders of our community we should put money
away for decorations and other costs – possibly in the region
* The Town Council now own the weekly market and Mr Moye has kindly
offered to oversee it and collect the monies weekly. He advised
that he thought the Town Council should dip into reserves for the
Olympic Event and the market revenue could be used to replace that
expenditure. The torch itself will be carried in 2 modes, a bearer
running and a convoy with the torch on a vehicle. The bearer will
carry the torch for about 300 metres and the convoy will have a
rolling road block with 16 vehicles and the Metropolitan Police
will be running to give protection to both the flame and the torch
* The Chairman of the Youth Council complained about the lack of
maintenance surrounding the swings in Seaman Avenue Play Area. The
Clerk assured him that due to the fact the swings had not been altered
yet the displaced safety mats and long grass assisted in deterring
anyone from using the swings at the moment. He also went on to say
that further waste bins are required. Cllr Fisher explained he had
been in touch with the suppliers of the swings, Wicksteed, who have
given him a provision date of November 23rd to replace the bars
on the swings.
* Congratulations were given to the organisers of this year’s
Remembrance Celebrations which were the largest and most well attended
in the last nine years. However Mr Moye went on to say how extremely
disappointed he was at the poor attendance, yet again, from Councillors
particularly as this was a Civic Parade.
REPORT FROM THE LOCAL POLICE: Sgt Daye Goddard had previously circulated
a report where 17 offences had taken place during the last month.
The Safer Neighbourhood Team (SNT) had reviewed and revised the
priorities and changed them accordingly. The initial findings of
speed checks in Rendham Road have not warranted this area to be
a priority at the moment. The new non emergency telephone number
has been launched – dial 101 for all non emergency calls.
Sgt Goddard was warmly thanked for her assistance.
REPORT FROM THE COUNTY COUNCILLOR: Cllr Rae Leighton
advised the following:-
1. Comments and negotiations locally are now underway regarding
traffic management and compromises will be needed in most areas.
2. The budget for Suffolk County Council is preoccupying all minds
at present. The draft will go through the Scrutiny Committee and
the Cabinet. It will then go out for public consultation and back
to the full Council in February. Cllr Tricker enquired whether the
SCC would be responsible for costs if one of the growing number
of Academies and Free Schools that function as a business should
be unsuccessful and have to close. Cllr Leighton explained that
SCC will always give advice but not support them financially. Free
Schools are designed to improve educational service and Cllr Leighton
advised that we have a number of excellent state schools in this
area of Suffolk and standards are not low enough to warrant Free
Schools. Free Schools are funded directly by Central Government
and it would be up to them to decide what to do if one closed.
REPORT FROM THE DISTRICT COUNCILLORS:
Cllr Mrs Andrews advised there had been a very misleading article
in Suffolk Coastline regarding the supply of money for projects
by the Economic Development Support Fund. The Businesses of Saxmundham
received some funding three years ago as did the community of Wickham
Cllr Mrs Andrews advised that frequent consultations are often not
needed but consultation regarding the Waste Collection date change
should have been imperative. She will raise this at the next full
Council meeting as a collection day of Wednesday in Saxmundham is
totally impractical as it is Market Day.
The District Councillors have been asked to respond to the Business
Plan Survey as priorities are needed. Cllr Tricker requested the
result of whether the impending Tesco car park will make charges.
Although it looked as though this may not be the case only time
will tell and everyone will have to wait until a final decision
has been made.
Cllr Fisher queried the planning application from the Tesco developers
for a variation of one of the conditions. The Planning Department
had previously been approached regarding the incomplete entrance
and had given permission to go ahead and apply for retrospective
planning permission afterwards.
Cllr Sir Peter did not have anything to report on at this time.
Cllr Sir Peter thanked the three representatives from the Youth
Council who were in attendance at the meeting.
3963. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. Cllr Tricker declared an
interest in the Market Hall as a director of the Fromus Centre .
3964. APOLOGIES FOR ABSENCE: Cllr Mrs Damiral-White,
illness, Cllr Ms Trotter-Langlois, work commitments
3965. MATTERS TO BE RAISED UNDER AGENDA ITEM 18: None
3966. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 10th OCTOBER 2011 TOWN COUNCIL MEETING previously circulated:
Unanimously agreed and signed. Motion carried
3967. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Cllr Sir Peter thanked Cllr Cassels for his swift action on purchasing
and installing WiFi in the Market Hall
The Clerk had responded to the Kelsale resident who had sent a letter
of complaint regarding the High Street.
3968. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
664 Suffolk Police Leiston & Aldeburgh Area Neighbourhood Watch
665 The Town Telegraph
666 Greener Sax – Saxmundham Community Garden
667 SALC – Libraries and a new heritage organisation for Suffolk
668 SCC – Notification of temporary road closure – U2526
New Cut Saxmundham 6-9 December
669 email Sharon Wait, House Manager at Fairfields – complaint
to Police regarding noise on Friday evenings down Harpers Lane
670 email Suffolk Acre – Correcting Sat Nav databases
671 Came & Co - Parish Matters newsletter
672 SALC – various
673 High Sheriff’s Award 2012 – news from the Grants
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
169 AXA Commercial Property – Claim from H.G.Crisp for damage
to their property due to water ingress £895.00. The Clerk
will write once again to our previous insurers.
170 SCDC – possible divestment of open spaces and play areas
– are we interested in considering in providing any of these
services in the future? This subject was discussed in some detail
including divestment of public lavatories. Cllr Willett proposed
we decline, seconded by Cllr Cooke. 3 abstentions. Motion carried
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Agenda and minutes for Suffolk Coastal area meeting
Suffolk Coast & Heaths
Sax Primary School
Science & Community Building – request for financial assistance
Cllr Sir Peter will liaise with Mr Robin Potter requesting further
3969. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Sir Peter has received a charming personal letter from the
High Sheriff who attended the Literary Lunch thanking him and Lady
Batho for the invitation and for showing him and his wife around
Cllr Sir Peter advised that Colonel Warren, who had recently retired
from the Town Council due to ill health, had been hospitalised for
kidney failure in the Royal Berkshire Hospital in Reading. It is
hoped that he will be able to return home within the next few days.
Cllr Sir Peter explained that when one is elected to the Council
– any Council, one becomes part of the Civic side of a town.
Yesterday, at the Remembrance Sunday Civic Parade, Sir Peter was
extremely disappointed by the very low turn out of members of this
Council. Understandably, occasionally some will have pressing engagements,
but as we normally only have two Civic functions a year the attendance
was very disappointing.
3970. FINANCE REPORT:
* To approve the monthly finance report to end of October 2011 -
Cllr Cooke proposed these as correct, seconded by Cllr Willett.
Unanimously agreed. Motion carried.
3971. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE: The
committee did not meet this month. The next meeting will be held
on Monday 5th December.
3972. TO CONSIDER THE REQUEST FROM SUFFOLK YOUNG PEOPLE’S
HEALTH PROJECT FOR A GRANT: - This will be considered with
other requests in May 2012.
3973. TO CONSIDER THE COUNCIL’S RESPONSE TO THE OLYMPIC
TORCH ROUTE PASSING THROUGH SAXMUNDHAM:
Money will need to be allocated for the event as we will definitely
need bunting to decorate the town using the Olympic colours. Saxmundham
in Bloom flowers will also need to be colour co-ordinated. The Finance
Committee will need to discuss this on the 5th December because
there is a short time limit as the Olympic Group will need a response
by 15th December. The cost could be between two and three thousand
pounds. Cllr Cooke though we should celebrate this memorable occasion
as did Mr Moye. Cllr Sir Peter requested Cllr Mrs Andrews to liaise
with Mr Moye.
3974. TO RECEIVE A REPORT FROM THE CLUB SAX AND THE YOUTH
Cllr Mrs Andrews advised that the paid Youth Worker had provided
her with the following information:
Attendance has been increasing over the last nine months with over
181 youngsters averaging 20 per session. There is an overwhelming
male attendance. The Youth Club committee decide how to plan what
the members would like to do and one very popular project is eight
week break dancing.
At present there is £3859.49 in the account and the Youth
Club is going well.
Cllr Mrs Andrews met the Chairman of the Youth Council, Ryan Church,
by chance and advised that our vicar will be visiting the Youth
Club shortly. The Clerk has put forward Ryan to carry the torch
but we will not know the results of that proposal until later in
3975. TO RECEIVE AN UPDATE REGARDING THE DIAMOND JUBILEE
Cllr Howe advised that Waitrose will be sending us £420.00
from the green token scheme to start our Jubilee fund. The plans
for Sunday have been completed costing around £1000 but Monday
has yet to be confirmed. There will a wine tasting evening in the
Market Hall on Saturday 3rd December to raise funds for the above
and the tickets are on sale in H.G.Crisp. Cllr Howe encouraged Councillors
to attend. The Finance Committee will reconsider the request for
funding at the next meeting.
3976. TO DISCUSS THE LOCAL TOWN PLAN: Cllr Tricker
has had a meeting with Suffolk Acre, Halesworth and Leiston Town
Councils. Halesworth took eighteen months to complete their plan.
A public meeting has been pencilled in for January 28th 2012 in
the Market Hall. Cllr Tricker advised that they are looking to recruit
independent members from the Council with three Councillors lending
3977. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
As Cllr Mrs Damiral-White was unable to attend the meeting Cllr
Fisher presented the two plans for consideration. Cllr Willett declared
an interest in C11 2441 and left the meeting.
Mr & Mrs Buttery
The limes, 51 Fairfield Road, Saxmundham
Erection of single storey extension to existing dwelling to provide
art studio, together with single storey extension to existing garage
to provide garden store
The Council did not object to this application.
Mr Ian Lennard
115 Saxon Road, Saxmundham
Enlargement of front dormer window
The Council did not object to this application.
37 South Entrance, Saxmundham
Tree work T1-T4 Silver Birch – remove, T5 & T6 Sycamore
– remove, T7 cherry - remove
SCDC planning approval:-
C11 1734 Yew Trees, Fairfield Road, Saxmundham Conversion of existing
garage to study/Bedroom
C11 2019 Fairfield House South, Fairfield Drive, Saxmundham –
3978. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews advised that despite a few teething problems
most have been resolved with Leiston Press. The next edition is
due out imminently.
3979. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Fisher attended the LSP last Friday which has been ongoing
for the last six years. However cutbacks on funding are imminent
and it is unclear if they will be able to continue.
Cllr Mrs Andrews attended the ESTA meeting –the new franchisee
will be Abellio.
Cllr Howe advised that a couple of BOS members are interested in
attending the Town Plan meetings. The Beccles Loop will be up and
running by December 2012.
Cllr Howe advised that help is need with the Santa evening on Friday
3980. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3: None
3981. DATE OF NEXT MEETING: 12th DECEMBER 2011
Meeting closed at 09.05 pm
* Page 5 of 5 Town Council Minutes 14 November 2011