MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 10 SEPTEMBER 2012
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho Chairman
Cllr Mrs R Damiral-White
Cllr. J. Fisher
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
Sgt Nigel Tompsett
11 members of the public
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett
The Chairman, Cllr Sir Peter welcomed everyone to the meeting.
* Residents of Southwood Close were very upset that the information
in the local East Anglian Daily Times suggesting that Tesco’s
hadn’t breached the planning conditions was incorrect. Regulations
have been ignored and this has been brought to the attention of
Tesco both locally and Head Office. Although 70% of the lorries
have stopped using their reversing bleepers when in the yard, the
noise and disruption caused by revving engines, roll cage movements,
slamming doors, screeching tyres, drunken behaviour, shouting and
swearing continues. The loading bay fence is not sufficiently tall
or soundproof to prevent the noise from affecting the residents
and a totally enclosed loading bay or a robust soundproof fence
was sought. It would also be prudent to consider installing drop
down bollards which could be raised outside of normal shop hours,
restricting vehicular access to all but approved staff. Another
problem is the light breakout from the large windows fronting Church
Street, Saxmundham, causing glare to residential properties in Church
Street and light breakout from the rear window facing Southwood
Close, causing glare to those residents. Drop down blinds could
be a solution to both these light breakouts. The top window over
the delivery bay has caused complete lack of privacy to the residents
who live below it. This could be remedied by a blind or the window
pane changed to frosted glass and the residents were advised to
contact Tesco about this problem. The residents were not consulted
when the original planning was initiated but Tesco do not own the
site and the residents of Southwood Close have written to the District
Council about this.
* A request for items 13 and 15 to be discussed earlier was agreed.
* The Youth Council had met earlier in the evening and eight new
young people were in attendance.
* The final phase of the Town Plan is nearing fruition and the questionnaires
are being worked through. Representatives of the steering group
are planning to give a presentation to the Town Council representatives
on the 9th October 11am in the Gannon Room. There will be posters,
car stickers and a banner across the High Street to encourage everyone
to participate in the completion of the questionnaires which will
be distributed with Saxmundham News on the 10th November 2012.
REPORT FROM THE LOCAL POLICE: Sgt Nigel Tompsett
introduced himself advising that he is working in the Saxmundham/Framlingham
district having previously been in Southwold/Halesworth areas. He
advised the following:-
* 21 crimes in July and 17 crimes in August had been recorded. Fortunately
a large amount of drugs had been seized and the criminal caught.
Due to the varying crimes Sgt Tompsett advised security at home
was essential particularly ensuring windows, sheds and doors were
locked when leaving home.
* At the August SNT meeting the priorities were revised and renewed
and the first priority was addressing antisocial behaviour and licensing
infringements surrounding Zorba’s in conjunction with SCDC
Licensing Authority. Cllr Mrs Damiral-White informed Sgt Tompsett
that there is also a problem with cars being damaged in the Market
Place car park.
* Sgt Tompsett thought that item 14 on the agenda regarding the
problem at the crossroads traffic lights in South Entrance could
be remedied by changing the sequence of the lights. Yellow lines
have been repainted throughout the town and SCC have published the
revised waiting and loading restrictions. Cllr Fisher will liaise
with Bob Clench of SCC regarding a few discrepancies.
* The Police were thanked for all their assistance in investigate
alleged speeding in Brook Farm Road where statistics have proved
a low proportion of drivers actually speed.
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
Rae Leighton advised that the VAS has been installed in South Entrance
which will hopefully reduce speeding in the area.
Cllr Leighton promised to look into a few yellow lines that have
been incorrectly painted.
The School Organisation Review for Lowestoft and Haverhill from
the 3 to 2 tier system has shown a 19% improvement during the first
year. Saxmundham have now begun their first year in the 2 tier system.
The 44 public libraries across the County and those in Schools,
prisons and mobile units are all going to remain in place but run
independently by the Suffolk Libraries Industrial & Provident
REPORT FROM THE DISTRICT COUNCILLORS:
Cllr Mrs Andrews did not have anything to report on but did attend
a training session with Cllr Sir Peter on changes to the Social
Cllr Sir Peter advised that the system of paying weekly amounts
had ceased and has been changed to a monthly payment into bank accounts
but concern was voiced regarding those who would spend their whole
months benefit within the first week of payment.
4153. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer
director of the local social enterprise, The Saxmundham & District
Community Interest Company, who are now managing the Fromus Centre,
on behalf of Suffolk County Council. Cllr Cassels declared a pecuniary
interest as he is now the Editor of the new monthly newsletter the
Town Herald which will be in competition with our Saxmundham News
4154. APOLOGIES FOR ABSENCE: Cllr G Cooke, holiday,
Cllr K. Howe, illness
4155. MATTERS TO BE RAISED UNDER AGENDA ITEM 20:
4156. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 9th JULY 2012 TOWN COUNCIL MEETING previously circulated:
After a minor amendment on page 2 Cllr Mrs Andrews proposed them
as correct, seconded by Cllr Willett. Unanimously agreed and signed.
4157. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Page 1 Saxon Road – the Clerk confirmed letters had been circulated
to all residents but unfortunately there had been a further incident
where access was restricted to emergency vehicles during August.
4137 B187 Cllr Mrs Andrews advised that Kelsale Parish Council would
like the proposed/shared pedestrian/cycle path from Low Road to
Brook Farm Road to be taken forward. This is a Kelsale initiative
although Saxmundham support this decision. The Clerk will liaise
with Highways to obtain a realistic cost for this project.
4150 Cllr Ms Trotter-Langlois advised that to date she had still
not received any more profiles from the Councillors for the planned
‘Meet your Councillor’ clinic.
13 & YOUTH ACTIVITIES ON THE MEMORIAL FIELD (brought forward
on the agenda)
15 Cllr Ms Trotter-Langlois had emailed papers regarding the proposed
sports use on the Memorial Field but unfortunately two Councillors
had not received them. She advised the following:-
* The proposed container for storage use to be placed on the Memorial
Field is no longer a viable proposition due to escalating costs.
* Overall dimensions for proposed sports facilities: Skate Park
32 metres x 28 metres, Multi Sports Court 18 metres x 30 metres.
Grass cut area for football pitch 100 yards x 60 yards. Due to illness
and family commitments Cllrs Fisher and Ms Trotter-Langlois had
been unable to complete the diagram to scale for the proposed sports
use but will endeavour to circulate this within the next two weeks.
* Cllr Sir Peter advised that the Memorial Field belongs to the
people of the town with the Town Council acting as the Trustee.
A Public Meeting on 13 January 1921 was held to discuss the form
of Memorial for those who lost their lives in the Great War. Various
options were considered and a committee was set up to look into
the matter. A ballot paper was issued with the options of Recreation
Ground and Memorial gate, or a Monument in front of the Market Hall.
The final decision a few years later was to raise money for a Recreation
Ground for all the people in the town and the Memorial Field was
purchased around 1925.
* The proposed multi sports court and skate park would be located
to the west of the Scout Hut and not come further forward than the
north door of the hut, with a marked football pitch in the middle
of the field leaving plenty of room for walking and other recreational
activities. (The meeting was closed to enable input from the public)
* The Town Plan have meetings on the 14th September, 1st and 8th
October and would need papers showing the planned layout for the
Memorial Field before 1st October in order to incorporate this information
within their plan.
4159. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
637 SALC – Suffolk Coastal Area Meeting Monday 17 September
638 Town Herald
639 Stepping Out Health Walks until December 2012
640 Sizewell Parishes Liaison Group General meeting Tuesday 25th
September 7.30 Theberton Village Hall
641 Suffolk View
642 EON prices 2012
643 Email Jenni Price re Reforming the Housing Benefit System
644 Local Foods Suffolk update 3rd quarterly newsletter
645 SCC The Tour of Britain Sunday 9th September 2012
646 email from D. Tricker to Mr Saunders
647 SCC Suffolk Legal Draft Order for waiting restrictions
648 ESTA Members’ Bulletin
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
197 Mr & Mrs Thomas concerns about plans to develop the Skate
Park – the Town Clerk will respond to this as the Skate Park
was approved over five years ago.
198 Email Chris Lucas Lessons from Leiston regarding Town Appraisal
199 Tim Trotman – Saxmundham Traffic Lights – refer
in agenda item 14.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C348 Suffolk Acre
Suffolk Rural Services
Circulation. Cllr Mrs Andrews had requested a copy of this document
(86 pages) as it contains interesting statistics regarding Saxmundham
being one of the most deprived areas.
C349 Email SALC QPS Circulation
C350 SAVO Suffolk Coastal Resource Network summer newsletter
C351 NHS Keeping in Touch
C352 Sizewell A& B Stakeholder Group
4160. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
4161. FINANCE REPORT:
* To approve the monthly finance reports to end of July & August
2012. Cllr Willett proposed these as correct, seconded by Cllr Mrs
Damiral-White. Unanimously agreed. Motion carried.
4162. TO APPROVE & ACCEPT THE AUDITIED ANNUAL RETURN
FOR YEAR ENDED 31 MARCH 2012:
The Clerk reported that the Auditors had advised Fidelity cover
should be increased and this will be discussed at the budget meeting
in November. Cllr Willett proposed approval and acceptance of the
Audited Annual Return, seconded Cllr Mrs Sculley. Unanimously agreed.
4163. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN:
Cllrs Cassels and Tricker no longer need to be members of the steering
group. There will be a focus group of 5 people consisting of Cllrs
Sir Peter, Cassels, Fisher, Howe and Ms Trotter-Langlois.
4164. TO CONSIDER THE USAGE OF VARIOUS LITTER AND DOG BINS:
Cllr Cassels advised bins can now be obtained with recyclable
options and the Clerk will purchase one for the Memorial Field.
Cllr Cassels also researched a different kind of dog bin where worms
break down the dog waste within a biodegradable bag. The cost for
one of the Wormeries would be £177 plus extra for the bags.
Cllr Cassels will investigate the cost of the bags and proposed
we purchase a bin, seconded by Cllr Ms Trotter-Langlois. Unanimously
agreed. Motion carried. Cllr Mrs Andrews agreed to place an article
about these bins and the problem of people not clearing up after
their dogs in the next issue of Saxmundham News. The footpath behind
the new Free School is littered with dog mess that owners have not
4165. UPDATE ON THE LEASING/PURCHASE OF THE OLD LAVATORY
BLOCK: Cllr Fisher had today spoken to Mr Gary Lowe who
had previously suggested this subject be dealt with together with
the ownership of Fromus Square. A meeting has been arranged for
the Clerk and Cllr Fisher to speak to David Gallagher from SCC on
the 25th September regarding Fromus Square and this subject will
be an agenda item in October.
4166. TO CONSIDER THE PROBLEM AT THE CROSSROADS TRAFFIC
After various discussions deliberating the best option to curtail
tail backs at the traffic lights it was decided the Clerk would
contact Suffolk County Council Highways to request 4 phase traffic
lights at South Entrance/Church Street junction and markings in
Church Street to prevent the obstruction of the Tesco and Waitrose
4167. TO DISCUSS LOCAL PLANNED SOLAR PARKS: Cllr
Tricker reported on a recent article in the local paper regarding
the suggestion of many acres of land being turned into a solar farm.
Despite numerous objections this subject has not been discussed
by the Planning Department at the District Council yet. This subject
will be discussed by our own planning committee next month.
4168. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White advised the outcome of the planning meeting
held on the 3rd September.
Mr C Bacon
2 Revells Terrace, St. Johns Road, Saxmundhm
Erection of wooden shed in rear garden
The committee supported this application. Motion carried.
Land & Buildings rear of 16 High Street, Saxmundham
Change of use of building formerly used as auction house to either
Class A1 retail/Class A2 financial and professional institution/Class
B1 business use, inc partial demolition of existing building &
Meeting closed for a discussion. Meeting re-opened. Cllr Mrs Damiral
White proposed we support the application. Cllr Cooke seconded.
Cllr Fisher disagreed. Motion carried on majority.
Mr C White
27 High Street, Saxmundham
Alterations & additions involving Change of Use from retail/office
to residential use to create 2 no, two bed, self- contained flats
with private access at the rear of the building
The committee unanimously supported this. Motion carried.
Mr C White
27 High Street, Saxmundham
Alterations in connection with Change of Use from retail/office
to residential use of a Grade II listed property. The works are
largely confined to the upper floors of the existing building (the
retail shop space at ground floor level is to be retained. The proposals
would create 2 no, two bed, self-contained flats with private access
at the rear of the building)
The committee unanimously supported this. Motion carried.
Church Street, Saxmundham
Creation of new pedestrian access from Church Street into supermarket
This access would be directly opposite the pedestrian crossing.
Cllr Mrs Damiral White proposed we support this. Cllr Sir Peter
seconded. Unanimously agreed. Motion carried.
Mr C Collins
16 Tennyson Road, Saxmundham
Loft Conversion and addition of two dormer windows
The committee unanimously support this application. Motion carried.
Mr S Salter
41a High Street, Saxmundham
Erection of three replacement windows of first floor flat on front
The committee support this application but would like to point out
that there is a potential hazard of falling objects from the opening
window above the entrance door therefore we would suggest the applicant
might consider installing a flat porch roof above the main entrance
doorway. Unanimously agreed. Motion carried.
Planning permission received from SCDC:
C12 0798 4 Ambulance Houses, Seaman Avenue, Saxmundham - Replace
an existing 3mx4m wooden conservatory with a glass 4mx4m upvc double
C12 1240 Garage, St. Johns Road, Saxmundham – Replacement
of old signage with new corporate image signage 3 no fascia signs
internally illuminated halo illumination, 2 no sets of corner lights
C12 1310 Tesco Church Place Retail Park – Erection of 1. No
Trolley Bay enclosure adjacent to main entrance of retail unit 1
C12 1301 18 Rendham Road, Saxmundham – Erection of single-storey
front extension, together with conversion of existing and proposed
roof spaces: rendering external walls of resultant dwelling and
installation of car turning area
C12 1492 Tesco Application to vary condition 15 of planning permission
C10 0552 to temporarily extend the Sunday Trading hours - withdrawn
Further approval received from SCDC this week:
C12 1289 &1290
Mr & Mrs Smith
15 Albion Street, Saxmundham
Listed building & demolition of existing single-storey dining
room to replace with a two storey extension
28 August 2012
Dr J Mclean
38 High Street, Saxmundham
Lime render of side elevation to protect eroding brick work, lime
30 August 2012
C12 1483 & 1484
Coral Racing Ltd
Unit 2 Church Place Retail Park, Church Street, Saxmundham
Installation of 2 no satellite dishes, 2 no air condition condensers
& ancillary ventilation and installation of 2 externally illuminated
30 Aug 2012
The Town Council had been informed from SCDC that the demolition
of Seaman House did not require an environmental statement and the
work could be carried out.
4169. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Cassels left the room as he had declared a pecuniary interest
earlier. Cllr Mrs Andrews advised the September issue of Saxmundham
News would be distributed tomorrow. She explained she wished to
give up the editorship of the newsletter having done this job for
a number of years but fortunately she had received an offer of assistance
from Mr Chris Burslem. As Cllr Mrs Andrews will be abroad during
the January edition Mr Burslem offered to produce the January edition
with the Clerk overseeing the newsletter before it goes out for
4170. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Tricker advised that PASTEL and the Rotary Club of Saxmundham
& District have agreed to jointly construct and implement a
project plan to launch the SMILE cafe on 4th October - a cafe aimed
at supporting adults with additional needs and Carers within rural
East Suffolk. The SMILE Cafe will be a pop-up cafe operating at
the Fromus Centre in Saxmundham, every Thursday 10am - 2pm and will
be staffed by community volunteers and managed by PASTEL. The Rotary
Club of Saxmundham & District will provide seed-corn funding,
equipment, tableware and back-up expertise.
Cllr Tricker attended the Sizewell Stakeholders Group meeting:-
* Hopefully the Visitors Centre would be opening shortly
* They are attempting to include Sizewell C on the agenda
4171 OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3: None
4172. DATE OF NEXT MEETING: 8TH OCTOBER 2012
Meeting closed at 10.20pm
* Page 2 of 7 Town Council 10 September 2012