MINUTES OF A MEETING OF

SAXMUNDHAM TOWN COUNCIL HELD ON

MONDAY 10th SEPTEMBER 2007

IN THE MARKET HALL AT 7:15pm

 

Present:

 

 

 

 

 

 

 

In attendance:

Cllr. J. Fisher, Chairman   

Cllr. Mrs. M. Andrews

Cllr. Sir P. Batho

Cllr. Ms V. Burdett

Cllr. K. Howe       

Cllr. B. Jones

 

      

Mrs M. Gallop Clerk to the Council

PC Matt Gould

PCSO Thora Taylor

Mr Mark Lord EADT

1 member of the public

 

 

 

Cllr. G. Moye

Cllr. Mrs D Sculley   

Cllr. Ms C. Trotter-Langlois

Cllr. S Trotter-Langlois

Cllr. Col. R.E. Warren

 

 




A PUBLIC FORUM lasting approximately 15 minutes was held prior to the formal meeting at which
members of the public can raise matters

* A problem has arisen with HGV's driving through the residential areas, particularly Somerfield lorries. The restriction signs at the top of the road are being ignored and the lorries are coming from the by-pass down Fairfield Road.
* Horrendous noise has been reported occurring at the rear of Coopers Dip - this is the responsibility of Suffolk Coastal District Council.
* The trap doors, outside the Bell Hotel, in particular the metal one are giving cause for concern because residents have stumbled on these as they are not flush to the ground.

REPORT FROM THE LOCAL POLICE: PC Matt Gould reported as is usual for the time of the year the crime figures for August are similar to last year. An increase in criminal damage in the school holidays is noticeable together with an increase in the number of assaults. There were no burglaries at all in this period but there have been two reports of arson. There has also been a problem with a flasher who has been talking to women especially those with prams. The ongoing parking problems in Albion Street have resulted with consultation with residents and the Highways. Cars are driving onto the footpath outside the Servicemens' Club and the Police are encouraging owners of cars to park on the other side of the road.
PC Gould realised that police presence was not as visible as is needed but they have managed their limited resources to the best of their ability.
* The Council were informed that cars parking on the zig zags in the High Street are liable for an immediate ticket.
* Congregating youths in Fromus Square have had an intimidating effect on some residents but there have been no reports of confrontation
* The problem of parking in Rendham Road/Brook Farm Road is particularly difficult due to the fact that the road is not yet adopted. PCSO Thora Taylor and her colleague are gather information on speeding and the Police will be sending a letter out to various households regarding that problem as the Police can enforce speed limits.
* The lack of police presence in the town has given the Council and residents cause for concern but Inspector Lucas has very limited resources available to him.
* Cllr Jones will attend the meeting at the Middle School on the 27th September

PC Gould and PCSO Taylor were thanked for their report.

REPORT FROM THE COUNTY COUNCILLOR: Cllr R Leighton had sent his apologies - chairing another meeting.

REPORT FROM THE DISTRICT COUNCILLORS: Neither of our District Councillors had anything to report on - the month of August is usually very quiet.

AGENDA

3116. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered. None

3117. APOLOGIES FOR ABSENCE: Cllr G Cooke, holiday abroad, Cllr R. Damiral-White, holiday, Cllr M. Palman, work commitments

3118. MATTERS TO BE RAISED UNDER AGENDA ITEM 17:
3118.1 Inadequate signage at the station - Cllr Howe
3118.2 Siting of bus stop in Station Approach - Cllr Howe
3118.3 Memorial Field - Cllr Ms Trotter-Langlois
3118.4 Town Survey - Cllr Ms Trotter-Langlois

3119. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 9th JULY 2007 MEETING previously circulated and amended: Unanimously agreed and signed. The minutes of the Extraordinary meeting on 20th August had been previously circulated and these were also agreed and signed. Motion carried.

3120. MATTERS ARISING THEREFROM: None

3121. TO CONSIDER CORRESPONDENCE RECEIVED:

A - CORRESPONDENCE TO BE NOTED AND CIRCULATED:

29 SCC Temporary closure of part of the U2526 Market Place, Saxmundham
30 SCC Are heavy lorries illegally using the roads in your parish/town? - Reply needed
31 email SCDC regarding Polling stations
32 SCC Forthcoming bus service changes
33 email Brundish Training Centre - Suffolk Tutors Group courses Sept - Dec 07
34 SCC Big Bus Event - Cllrs urged to attend on 25th September 6.00-7.30pm at the Riverside Centre, Stratford St Andrew
35 SCDC Temporary advertisements
36 Suffolk View summer edition
37 SCDC agendas for their meetings
38 SCC - Lighting on footpath - Seaman Avenue to Mill Road
39 email SALC regarding closure of Post Offices
40 SCC - Review of SCC's accommodation for older people questionnaire
41 email Suffolk ACRE launches Suffolk Car Share
42 Environment Agency - Flood maps
43 Suffolk Preservation Society - Planning Training workshops
44 Saxmundham Community 1st Responders - Thank you for donation
45 Saxmundham Museum - thank you for donation
46 Suffolk Coastal District Council Parish Bulletin Summer 2007
47 Suffolk Accident Rescue Service - thank you for donation
48 SCC - Introducing newly appointed Public Education Drug & Alcohol Action Team
49 ESTA - Members' Bulletin
50 SCC - forthcoming bus service changes
51 Action for Market Towns 10th Anniversary Annual Convention 2007
52 SCC - diseased tree at former Fairfield School site Saxmundham
53 SCC - Suffolk Rail Strategy
54 East of England Regional Assembly regional report
55 SCC - bus shelters - Government No Smoking legislation
56 Irvine Martin Lighting Ltd - Christmas lights brochure
57 John Jackson - problem of parking lorries
58 SALC - The Councillor's Brief
59 SCC - HGV's Route Improvements Road no. 2408 (Redhouse Farm) off the B1119
60 Beacon Council - supporting people leaflets
61 Saxmundham Elim Pentecostal Church request for donation
62 Kensington Specialities - laser-engraved pens
63 SCC - The Suffolk Materials Manual


B - CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

4 email from SCDC regarding Town & Parish Liaison meetings October 2007. Both the District Councillors will attend together with Cllrs Fisher and Warren.

C - OTHER CORRESPONDENCE RECEIVED TO DATE:

C007
SCDC
Outdoor Playing Space Contributions
Circulation
C008
Macmillan in Suffolk
Coffee Morning Friday 28th September 2007
Circulation
C009
SCDC
Greenprint Forum meeting
Cllr Fisher to attend



3122. TO CONSIDER DESIGNATION OF ALCOHOL FREE ZONE: Cllr Andrews recommended immediate investigation as there are a number of problem areas within the town e.g. Albion Street, Fromus Square, Adventure Playground together with all play areas, car parks. The Clerk had attempted to contact Mr Guy Richardson of Suffolk Coastal District Council to seek his assistance regarding the new measures to restrict anti-social drinking in public places. Agenda item for October.

3123. TO CONSIDER PURCHASE OF DOG BIN FOR CHURCH HILL AND LITTER BIN SEAMAN AVENUE PLAY AREA - deferred to October meeting. A problem has arisen with the lack of regular emptying of some bins and Cllrs Fisher and Trotter-Langlois are looking into this.

3124. TO CONFIRM THE PRESENTATION OF AN ANNUAL AWARD (SABRE): This project had been a topic of discussion and approval at the September Policy & Resources meeting.
Cllr Moye proposed a trophy is awarded on an annual basis called SABRE (Saxmundham Award for Business or Residential Enterprise to an individual who puts in a substantial amount of work for the good of the community, seconded by Cllr Batho. Unanimously agreed. Motion carried

3125. CHAIRMAN'S ANNOUNCEMENTS: Cllr Fisher requested the Councils agreement for himself and the Clerk to attend a Budget course at SALC offices the following morning. This was agreed. Motion carried.

3126. FINANCE REPORT:
* To approve the monthly finance report to end of September 2007 (as attached) . Cllr Warren queried the speed of the advertisement placed in the East Anglian Daily Times which was the result of a decision made by the Personnel Committee who had deemed it essential. The report was agreed with two abstentions, Cllrs Batho and Warren. Motion carried.


3127. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Fisher reported as Cllr Damiral-White was on holiday.
A lengthy discussion ensued regarding the proposed development South of Church Street, C07 1464. The site is in a disgusting state in the heart of the town but Reef Estates who had their previous application approved with eight pages of conditions have recently submitted a revised application. A letter of complaint had been sent to Suffolk Coastal District Council about their lack of response to our previous communications regarding this application and the proposed Hopkin Homes development. Cllr Moye proposed that the Town Council write again to SCDC regarding their lack of response. Seconded by Cllr Warren. 7 votes for, 2 abstentions and Cllr Fisher against. Motion carried on majority.

3128. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE: Cllr Col Warren had chaired the meeting of the P & R as Cllr Cooke is on holiday and reported as follows:-
* Saxmundham and Community Development Partnership have funds of just over £20,000 and the Directors are visiting various parishes. There will be a public meeting on Monday 29th October in the Market Hall.
* Cllr Jones will report on various options of telephone contracts at the next P & R meeting
* The Clerk had urged the Council to promote more activities within the town if they hoped to attain Quality Status
* The possibility of a Youth Council will be put on next months agenda

3129. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: Cllr Moye reported:-
* A tap has been installed for a nominal fee to enable the caretaker to use the pressure hose around the Webster Room
* Cllr Moye proposed an increase in pay of 75p per hour from 1st October for the caretaker, bringing the rate to £7.25 per hour, as agreed by the Market Hall committee, seconded by Cllr Fisher. Cllr Batho declared an interest. All in favour. Motion carried
* Cllr Moye is in the process of producing scale drawings of the Market Hall building in his attempt to obtain Licensing of the hall.
* Broken crockery had been reported and the market hall booking conditions may have to be amended
* The Clerk reported several loose bricks in the wall of the Webster Room. She will get a quotation from the builder as the wall needs re-pointing.

3130. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Andrews reported that the next edition of Saxmundham News is ready to go and should be ready for distribution by the end of the month.
Cllr Moye advised that some of the link pages on the website needed updating

3131. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Burdett advised that the next meeting of the Skateboard working party would be held tomorrow, Tuesday 11th September.
Cllr Andrews reported that the Saxmundham News Working party had agreed to recommend to the Town Council a change in format to A5 with some colour beginning with the January 2008 edition to be distributed by a contractor. Advertising rates will be revised and Leiston Press will continue to print the magazine. October agenda.
Cllr Warren had attended the Sizewell Stakeholder meeting in June and the minutes will be put in circulation. He attended a further meeting Friday 7th September. Cllr Moye will attend a meeting on the 27th September because Cllr Warren is unable to go.
Cllr Howe advised that the baskets are likely to come down at the end of the month and the compost will be distributed to the schools and to the White Hart. The results of the Anglia in Bloom competition should be announced on Wednesday 12th September at a ceremony to be attended by Cllr and Mr Sculley, Cllr and Mrs Howe and two further members of the In Bloom committee. He proposed the purchase of eight Butler sinks to be sited at the four entrances to the town and planted with flowers. He has three sponsors already for this project. October agenda. The Town Council unanimously agreed to the purchase of a replacement 'hanging basket' cup at £13.95. Cllr Warren congratulated the committee for the superb display this year. The presentation of the Saxmundham in Bloom Trophies will take place at the beginning of the next Town Council meeting on 8th October.


3132. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S DISCRETION as notified under Agenda item 3:
3118.1 Inadequate signage at the station - Cllr Howe reported from the ESTA meeting that the signage to the station was inadequate. Cllr Fisher will raise this with Highways.
3118.2 Siting of bus stop in Station Approach - Cllr Howe advised that some of the buses serving the station park across the car park entrance. Cllr Fisher to look into this and the bus shelter outside Manor Gardens because the tiles are loose.
3118.3 Memorial Field - Cllr Ms Trotter-Langlois enquired about the availability of the Memorial Field for occasional car boots for CYDs. The Scouts hold monthly car boots during the summer months.

3118.4 Town Survey - Cllr Ms Trotter-Langlois asked the Town Council if it was possible to undertake a Town Survey. However Cllr Warren reported that the Saxmundham Community Development Trust would be doing one shortly and the results would be available to the Town Council.


3133. DATE OF NEXT MEETING: Monday 8th October 7.15pm in the Market Hall, Saxmundham


The meeting closed at 10.10pm




Signed....................................... Dated...............................................
* Page 5 of 5 Town Council Minutes 10th September 2007