Minutes of a meeting of Saxmundham Town Council
held at the Market Hall on Monday 13 APRIL 2015
Present: Cllr J. Fisher – Chairman
Cllr R. Plant
Cllr Mrs M. Andrews
Cllr Mrs D. Sculley
Cllr Sir Peter Batho
Cllr D. Tricker
Cllr Ms L. Hailey
Cllr Ms Trotter-Langlois
(left at 8.54pm)
Cllr K. Howe
Cllr D Willett
Cllr Mrs L. Jardine
In attendance: Ms M. Gallop, Town Clerk
Imogen Green, Clerical Assistant
PC Kevin Stollery
11 members of the Public
Richard Cornwell, EADT
A query arose regarding the latest Hopkins Homes application but
we have not had the written response from Suffolk Coastal District
Council despite the Town Council opposing this application.
The recovery of S106 £100,000 will be going to the Surgery.
The ongoing problem of parking in Saxmundham continues and the Clerk
had written to SCDC in December about this. However residents do
not have the legal right to park outside their own property over
anyone else and although this is obviously frustrating there is
nothing that can legally be done unless enough people in Saxmundham
would be willing to pay for a permit. The Clerk will correspond
with one of the residents who has made a complaint. There are also
ongoing problems regarding parking in Albion Street.
A complaint arose regarding the footpath from Hopkin Homes that
comes out opposite the fish and chip shop as children have been
playing around the derelict houses and outbuildings which could
result in an accident. The Town Council will try to find out who
actually owns that land now as Hopkin Homes sold it.
Saxon Road continues to have parking problems and this could cause
a serious problem if it inhibits the Emergency vehicles getting
down the road. Having only one road in and out is not good enough
when there are so many vehicles and this is becoming a Health and
Safety issue. The Clerk will contact Highways regarding this ongoing
There is a hard standing area in St. Johns Road and it would be
beneficial if this could be used as a temporary car park. The Clerk
will look into this.
Access for the Hopkin Homes development in Church Street is proving
difficult as parking on the road is becoming dangerous particularly
if Emergency vehicles were needed. A second exit through Street
Farm Road has been turned down by the Authorities as they deemed
it not necessary. Also despite investigation no-one seems to know
who actually owns some of the land anyway. Vision to the right at
the end of Street Farm Road is difficult and the installation of
traffic lights has been discussed.
A resident in Church Street has made a number of complaints regarding
her home as the constant traffic has caused her house to vibrate..
She reported that lorries are continually loading and unloading
goods outside the allocated hours which is in breach of the planning
conditions. The Clerk will investigate.
Parking in Saxmundham
is causing a number of problems but unfortunately Market Towns built
years ago did not envisage such an increase in vehicle usage.
REPORT FROM THE LOCAL POLICE: PC Kevin Stollery
advised that 21 crimes were recorded in March, criminal damage to
a vehicle whilst parked on a private driveway, burglary, theft from
3 shops and 2 properties, 6 common assaults, GBH, 4 assaults, a
minor wound, violence to secure entry and a hoax call to the emergency
REPORT FROM THE COUNTY COUNCILLOR: Cllr Michael
Gower had given his apologies and had informed the Council that
he was chasing Highways regarding the yellow lines outside the Primary
REPORT FROM THE DISTRICT COUNCILLORS: Neither of
the District Councillors gave a report.
4657. TO RECEIVE DECLARATIONS OF INTEREST:
To Receive Amendments to the Register – None declared
To Receive Declarations of Pecuniary Interest in Respect of Items
on the Agenda –None declared
To Receive Declarations of Non Pecuniary Interest in Respect of
Items on the Agenda – Cllr Tricker declared an interest as
a volunteer director of SADCIC who manages the Fromus Centre.
To Consider Full/Partial Dispensations for Pecuniary Interests declared
4658. TO RECEIVE APOLOGIES FOR AND CONSENT TO ABSENCE:
County Cllr Michael Gower had sent his apologies.
4659. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
9 MARCH 2015 TOWN
COUNCIL MEETING previously circulated: One amendment to page 5 regarding
voting on planning application DC/15/0327/VOC – unanimously
agreed as correct. Motion carried.
4660. TO NOTE THE STATUS OF ACTIONS ARISING FROM THAT MEETING:
Action By Status
Action: Public Forum: Town Clerk - Spring clean has taken place
and quotation approved for repair of the Teen shelter
4646 Town Clerk Clerk has requested drainage of Memorial Field to
be carried out.
4661 TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
808 email Bob Clench – clarification of parking
809 Suffolk Coast & Heaths AONB Volunteer programme
810 East Suffolk – Guide to energy efficiency
811 email Chris Burslem – Request for Market Hall Trust Deed
– FIA – The Clerk and her Assistant have spent a number
of hours attempting to locate relevant documents and will continue
to do so and will respond within the 20 days.
812 Adnams Charity Report & Accounts
813 Email Suffolk Police Community Safety unit
· Page 3 of 6 Town Council Minutes 13 April 2015
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
274 Invitation from The Friends of Leiston Airfield & The 357th
Fighter Group to Annual Service of Remembrance & Thanksgiving
24th May at 2.14pm at Mustang Memorial Theberton – Cllr Howe
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C483 Email Daniel Wareing ncsgrp
Organic waste compositional analysis Spring 2015 Circulation
C484 Email SALC East Suffolk Coast & Heaths AONB report, Circulation
C485 Email Patsy DobsonDC15/0354/VOC Rendham Road development
This is a retrospective plan. The footway towards the Memorial Field
has stopped short of the field (where shown on the original plan)at
the hedge as the developer wanted to encourage people to use the
crossing provided. However Cllr Fisher proposed that we request
that the white picket fence be set back to leave a grass verge via
which people could continue to use the safer pedestrian route across
the Field by ducking under the post and rail fence until proper
facilities are provided, seconded by Cllr Willett. Unanimously agreed.
C486 Sizewell C Project Update Sizewell Circulation
C487 Email Christopher Lucas - Request for cheque for Architects
fees for Market Hall
Cllr Fisher proposed that we write a formal letter advising that
any work has to be agreed prior to the job being ordered and the
original invoice needs to be presented for us to consider before
payment. Cllr Tricker advised that although the Town Council have
seen the outline plans we have not given our approval for the project
to go ahead. He seconded Cllr Fisher’s proposal. Unanimously
agreed. Motion carried.
C488 SALC Suffolk Police & Crime Commissioner invites your views
on policing in the County
Suffolk Coastal Kings George’s community Centre Leiston Tuesday
May 19th. Clerk requested Councillors to inform her if they are
able to attend.
C489 Email Bernie Clements
Complaint about problems in Church Street
The Clerk will write to Mrs Clements on Tuesday 14th to request
the timings of delivery lorries to be put in writing to Suffolk
Coastal District Council, Planning department and to copy her in
to enable her, the Clerk, to chase this up if necessary.
4662. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
The Clerk advised that the Teen Shelter will be repaired next Thursday,
The Clerk thanked all the Councillors who were standing down for
their previous support.
The Chairman thanked all the Councillors for their support over
the past year.
4663. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE AND
To consider approval of the monthly Finance report to the end of
March 2015 – Cllr Fisher proposed we approve, seconded by
Cllr Mrs Sculley. Unanimously agreed. Motion carried.
To discuss the renewal of the offer of the loan and Secretary of
State’s permission – To be discussed ‘en camera’
at the end of the meeting.
To consider the following requests for a donation;
Saxmundham Primary School – plants for 20 baskets and 20 pots
– Cllr Plant proposed we donate £300.00 , seconded by
Cllr Fisher. Unanimously agreed. Motion carried.
Saxmundham Welfare Charity – Cllr Sir Peter declared a personal
interest, Cllr Willett declared a non-pecuniary interest. Cllr Plant
proposed we donate £250.00, seconded Cllr Ms Trotter-Langlois.
Motion carried on majority as Cllrs Batho and Willett did not vote.
Despite the three Charities listed below being all worthy causes
the Town Council normally donates to local charities and it was
unanimously agreed not to donate on this occasion. Motion
Disability Advice Service
The Sunrise Appeal , The Ipswich Hospital Charity
Cruse Bereavement Care Suffolk Area
4664. TO CONSIDER PURCHASING A FIDO BIN IN NORTH ENTRANCE
NEAR BANK COTTAGES:
Cllr Plant advised that the Finance Committee recommended provision
of a red bin, seconded by Cllr Mrs Jardine. Unanimously agreed.
4665. TO APPROVE THE MAINTENANCE OF CHANTRY ROAD AND SEAMAN
AVENUE PLAY AREAS AND THE MEMORIAL FIELD: Cllr Plant proposed
that the Clerk proceeds with this Contract for £624.00 per
annum from April to September and October to March for Seaman Avenue
and request that Chantry Road also have similar maintenance. Seconded
by Cllr Willet. Unanimously agreed. Motion carried.
4666. TO APPROVE THE STATEMENT OF ACCOUNTS FOR THE YEAR
2014 – 2015 TOGETHER WITH THE ANNUAL GOVERNANCE STATEMENT
2014-2015 (papers attached)
Cllr Fisher proposed these as correct, seconded by Cllr Plant. Unanimously
agreed. Motion carried.
A short break ensued – Cllr Ms Trotter-Langlois left the meeting
at 8.54pm due to family commitments.
4667. TO DISCUSS THE IMPLEMENTATION OF REGULAR LITTER PICKS:
Cllr Howe proposed we had quarterly community Picks, seconded by
Cllr Willett. Unanimously agreed. Motion carried
4668. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:
DC/15/0951/ Mr R Hollington c/o Brooks
Land & Buildings to rear of 28 and 30 High Street, Saxmundham
Conversion and extension of garage to a one bed studio flat.
The Town Council objected to this for two reasons. Firstly there
are only six parking spaces and secondly the vehicular access is
unsuitable and increasing in numbers. This site is also on a flood
DC/15/0773/ Mr & Mrs
Hurts Hall, South Entrance, Saxmundham
Demolition of existing garage & replacement with new and screen
wall. Tennis court pavilion and fence, no lighting. Creation of
formal garden & associated works. Infill covered area ground
floor north elevation.
The Town Council fully supported this application.
DC/15/0828/ Mrs Sarah
20 Albion Street, Saxmundham
First storey extension over existing kitchen and bathroom to mirror
next door creating a larger bedroom. Also lean-to extension to ground
floor creating a larger kitchen/diner.
The Town Council supported this.
DC/15/0267/ Mr C White
27 High Street, Saxmundham
New details with regard to change of use
The Town Council had no objections
4669. TO RECEIVE AN UPDATE ON THE ARRANGEMENTS FOR ST. GEORGE’S
Cllr Mrs Jardine advised the following:-
Cllrs Mrs Jardine and Miss Hailey will be going round the town on
Tuesday with posters plus the Odd Object Competition.
The banners will be ordered by the Clerk tomorrow. Waitrose have
kindly agreed to have a banner around their railings.
10 shops will be participating in the Best Dressed Window Competition.
The working party will decide which window will win this.
Cllr Howe and Mr Burville will be putting out the flags and Cllr
Willett will be sorting out the flag poles.
Town Crier will be reminded that he will be needed on the morning
of April 25th.
Cllr Mrs Jardine thought that there should be a review of the event
afterwards as there is no point in repeating the same every year
if it is not viable.
4670. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
OTHER BODIES INCLUDING WORKING PARTIES:
Cllr Tricker advised that SADCIC will be holding two events in the
Fromus Centre, 28th April 10am-3pm Saxmundham Health Wellbeing Fayre
and on the 4th May from 2.30pm to 3.30pm there will be a pantomime,
Dick Whittington and his Cat.
Cllr Willett attended the Saxmundham Welfare Charities meeting where
they reviewed the Christmas lunch which will take place again this
year. He confirmed that he is happy to continue to be a representative
on this Charity if necessary although he is standing down as a Councillor.
Cllr Miss Hailey gave a report on the Three Communities Cycling
Project meeting who have received £1400 from SCDC Enabling
budget. There has been no income received from the Impact Audit
training as yet nor from the EU Leader Project so far.
Cllr Mrs Andrews has attended a couple of meetings of ESTA who are
concentrating on a wish list for the new franchise 2016. She too
is stepping down as both Town and District Councillor and it will
be the responsibility of the District Council to appoint the next
representative on ESTA.
Cllr Howe advised that BOS received a grant of £2200.00 from
the District Council towards Phase 2 of painting the town and any
monies remaining will go towards the promotion of our weekly market.
Cllr Plant attended a Sizewell meeting but there has been no progress
4671. DATE AND TIME OF NEXT MEETING: 11 May 2015
4672. To exclude the public under the Public Bodies (admission
to meetings) Act 1960 on the grounds that publicity would be prejudicial
to public interest by reasons of the confidential nature of the
following business being transacted:
To consider the response to our offer for the Police Station:
Meeting ended at 9.45pm