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Saxmundham Town Council
Market Hall
High Street
Saxmundham Suffolk IP17 1AF
Tel/Fax: 01728 604595
www.saxmundham.org
townclerk@saxmundham.suffolk.gov.uk


Minutes of a meeting of Saxmundham Town Council
held at the Market Hall on Monday 8 DECEMBER 2014
at 7.15pm

Present: Cllr J. Fisher – Chairman

Cllr Mrs M Andrews

Cllr Sir Peter Batho

Cllr K Howe

Cllr Miss L Hailey

Cllr R Plant

Cllr Mrs D Sculley

Cllr D Tricker

Cllr Ms C Trotter-Langlois

Cllr D Willett



In attendance: Ms M. Gallop, Town Clerk
Imogen Green, Clerical Assistant
PC Kevin Stollery
County Councillor Michael Gower
1 member of the Public
Richard Cornwell, EADT

PUBLIC FORUM- No enquiries

REPORT FROM THE LOCAL POLICE: PC Kevin Stollery advised there had been 15 crimes reported in November – 5 criminal damage, 2 assaults, 5 thefts – shops, 1 arson, 1 possession Class ‘B’ Drugs – Cannabis and 1 driving offence motorist driving whilst over the alcohol limit.

REPORT FROM THE COUNTY COUNCILLOR: County Cllr Michael Gower advised the following:
* broadband should now be improved in IP17 2 and IP16 4. Users will need to go back to their service provider to get updates.
* Stage 2 Sizewell Consultation will take place after the election. Finances are not in place - Hinkley Point deal has not been completed yet.
* Numerous on-going issues with Highways – Education is a top priority. Budgetary issues are manageable this year but will be more difficult in future years
* Cllr Gower offered assistance with any problems and advised the Clerk to email them through

REPORT FROM THE DISTRICT COUNCILLORS: Cllrs Mrs Andrews and Sir Peter did not have anything to report.

AGENDA

4595. TO RECEIVE DECLARATIONS OF INTEREST:

* To Receive Amendments to the Register – None declared
* To Receive Declarations of Pecuniary Interest in Respect of Items on the Agenda – None declared
* To Receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda – None declared
* To Consider Full/Partial Dispensations for Pecuniary Interests declared

4596.TO RECEIVE APOLOGIES FOR AND CONSENT TO ABSENCE: Cllr Mrs Jardine - illness

4597.TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF 10 NOVEMBER 2014 TOWN
COUNCIL MEETING previously circulated: Unanimously agreed. Motion carried.

4598. TO NOTE THE STATUS OF ACTIONS ARISING FROM THAT MEETING: previously circulated

Action By Status
Action: 4570 - Flag Pole Cllr Fisher
Cllr Fisher had contacted Bulstrodes of Framlingham for a 20’ metal flag pole complete with bracket. This would cost £398.00 plus installation. Reade of Aldeburgh have been asked for a quotation for the installation.


4599. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:


792 email Kevin Gale – praising our website
793 Market Times
794 email Suffolk Police – Suffolk Neighbourhood Watch Association Newsletter
795 email SCC Highways pavement defect report – back of Market Place
796 email Active Communities – Suffolk Coastal Leisure Strategy
797 email Councillor Allowances & Locality Budgets

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY: None received

C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C459 EON
Time to decide…do we wish to renew our fixed price electricity plan?
Clerk to investigate and renew.


C460 Email Nick Patrick
Paths into History
The Town Council support this project


C461
Email SALC
Report on Sizewell A& B Stakeholder Group
Circulation


C462
Email Desi Reed
Confirmation of representation on District Council Site Allocations and Area Specific Policies working group
Cllr Mrs Jardine is our representative


C463
Email Michael Ogden healthwatch suffolk
News Release
Clerk already sent News Release to Saxmundham News


C464
Email Helen Fairweather
Headway Suffolk
Application for a grant – refer to Finance Committee


C465
Email SALC
Community Rail Report – December 2014
Circulation


C466
Email Greener Sax
Winter Fair 13th December 10.30am-2.30pm
Event announced


C467
Email Gillian Benjamin
Saxmundham Futures Meeting report from October meeting
Circulation


4600. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
Cllr John Fisher conveyed his thanks to the Vicar Andy Wolton and to David Simpkin for organising the successful event in Fromus Square on Saturday 6 December. He also gave thanks to Julian Barclay for erecting the large tree in front of the Market Hall.
He invited everyone present to join him for light refreshments after the meeting had ended

4601. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE AND CONSIDER ITS
RECOMMENDATIONS:

* To approve the monthly Finance Report to the end of November 2014 – Unanimously agreed. Motion carried
* To approve financial support for the Brook Farm Residents Association Music Fest – Three Councillors attended a meeting regarding this - Cllrs Mrs Jardine, R. Plant and D. Tricker. A non-pecuniary interest was declared by Cllrs Mrs Jardine, K. Howe and Tricker. Workshops will be running for the children and money to finance these will be needed up front. Cllr Roger Plant proposed that we give £2500 for their start-up fund and be guarantors for their historic costs of £7500. Seconded by Clllr C Trotter-Langlois. BFRA do a tremendous amount of work for the town and the Music Event has free entry and is for all ages. Cllr Sir Peter thought it would be prudent if they changed their name as it causes division within the town. However they have already decided to discuss this at the next BFRA meeting and Sir Peter expressed his delight at this decision. Unanimously agreed to the proposal. Motion carried.
* To approve the Budget and Precept for 2015/2016 – Cllr Plant advised that based on the information received from SCDC the Precept should be £131,000 for the year. The tax base has risen in proportion with any extra expenditure and the increase in the Council Tax amounts to 0.2%. The budget had been thoroughly gone through line by line. Cllr Plant advised that the Clerk does not need to come back to the Council for replacing various play equipment essential for health and safety. Cllr Sir Peter thought that as we had a higher increase in the Precept last year it was not necessary for any increase this year. However the Council is embarking on a number of projects and Cllr Plant proposed the precept of £131000, seconded by Cllr C Trotter-Langlois. Cllr Sir Peter voted against. Motion carried on majority.
* To receive an update on the Police Station purchase progress. The length of time that it is taking in negotiating the proposed purchase of the Police Station is due to the Police. We instructed our agent to offer £125,000 for the building with a further £50,000 needed for repairs and updates. We need a decision from the Police by Christmas as the loan that we have secured will soon expire. This plot is the only piece of amenity land not for domestic use in the town and would be a great facility . We need to purchase the Police Station before firm decisions are made regarding office rentals. If the Town Council offices are relocated into the Police Station they would be more accessible to the public as the present Town Clerks office is inaccessible to wheelchair users and our services could be expanded.

4602. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:

DC/14/3531/FUL
Mr & Ms A & J Warne & Cobb
89 Warren Avenue, Sax
Erection of a conservatory
The Town Council support this


DC/14/3705/TCA
Mr Peter Minta
Park House, 34 South Entrance, Saxmundham
To fell 1 no sycamore, overcrowding adjacent trees. To pollard 9no Lime trees to clear overhead wires and to pollard 16 no Lime trees beside track.
Cllr Sir Peter declared a personal interest. The Town Council support this.


DC/14/3619/TCA
David Meadows
The Chestnuts, Church Street, Saxmundham
T1 Silver Birch to fell tree threat to bungalow & power lines. T2 Swamp Cypress to fell tree leans to bungalow
The Town Council had no objections


DC/14/3608/VOC
Mrs. Donna Aspinall
Taylor Wimpey East Anglia,
Castle House,
Kempson Way,
Bury St Edmunds,
Suffolk,
IP32 7AR
Application to vary Condition 1 of DC/13/3263/ARM to allow change to brick details.
The Town Council had no objections


The Chairman proposed that the Clerk should be authorised to make decisions on some planning applications on their behalf of the Council. Action: Agenda item for January

There has been a discrepancy regarding Highway issues at Mayflower Green development and we are awaiting a plan on this. The work is not completed in accordance with the Planning permission but does match the agreement with the SCC.

4603. TO CONSIDER THE YOUTH CLUB PROGRESS AND DECISIONS: Cllr Ms C Trotter-Langlois declared an interest as she is Chairman of a local Youth Club who may be interested in assisting with ours. Cllr Plant advised that a portable building will take about 12 weeks to build and we will need to get Youth workers on board. Nothing will be decided until research has been fully completed. Cllr Plant had circulated a paper on the progress so far and the way forward. Cllr Fisher proposed we go for the 4th option “ Hand over the setting up and running of the Youth Club to an existing young people’s organisation with the already voted set up and revenue funding for two years, either as a lump sum, or in instalments as invoices become due”. This proposal was seconded by Cllr Willett. Motion carried on majority as Cllr Trotter-Langlois did not vote.

County Cllr M Gower left due to other commitments.

4604. TO CONSIDER HOW THE OFFICE SPACE IN OUR PROPOSED NEW OFFICES WILL BE UTILISED: - Deferred

4605. TO CONSIDER THE POTENTIAL APPOINTMENT OF A REPRESENTATIVE FROM THE TOWN COUNCIL FOR THE SAXMUNDHAM, KELSALE AND BENHALL MOBILITY, PEDESTRIAN AND CYCLE PROJECT : It was unanimously agreed that Cllr Louise Hailey would be our named representative to liaise between the parties. Motion carried.

4606. TO CONSIDER THE ARRANGEMENTS FOR ST. GEORGES’ WEEKEND 25/26 APRIL 2015 :
Cllr Louise Hailey confirmed that the band and Punch & Judy had been secured. However there has not been a great response from the numerous letters we have sent out for a Food Market

4607. TO CONSIDER THE SAFETY PAINTING FOR THE MARKET HALL STEPS: Cllr Willett proposed we paint all the steps, seconded by Cllr Tricker. 8 voted for, 2 abstentions. Motion carried on majority.

4608. TO RECEIVE AN UPDATE REGARDING THE RE-LAUNCH OF THE WEEKLY MARKET
: Deferred to January meeting.

4609. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS OTHER BODIES INCLUDING WORKING PARTIES:
Cllr Mrs Andrews advised that she had judged the Christmas Tree competition in St. Johns Church and the Cubs won the prize. She also informed us that Saxmundham Station has seen an increase of 5.2% in passenger numbers.

4610. DATE AND TIME OF NEXT MEETING: 12 JANUARY 2015 at 7.15pm


The meeting closed at 9.15pm


Signed……………………………………… Dated ………………………………….

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