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MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 10 DECEMBER 2012
IN THE MARKET HALL AT 7:15pm



Present:
Cllr. Sir. P Batho Chairman
Cllr J. Fisher
Cllr. K. Howe
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett


In attendance:

Mrs M. Gallop, Clerk to the Council
8 members of the public


The Chairman, Cllr Sir Peter welcomed everyone to the meeting and advised that they would be very welcome to join Council members at the end of the meeting for refreshments.


PUBLIC FORUM: No queries were raised


REPORT FROM THE LOCAL POLICE: Sgt Nigel Thompsett had previously sent his apologies together with a report which the Clerk read out. There had been 8 crimes reported in November and a safety warning for all to keep alert regarding their oil tanks as there had been 2 thefts of oil within the SNT area. Advice was also given for the Drink/Drive Campaign warning motorists not to drink and drive.

REPORT FROM THE COUNTY COUNCILLOR: Cllr R Leighton had rung the Clerk earlier in the evening to give his apologies for non- attendance as he was attending a meeting in another County.

REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs Andrews - on holiday. Cllr Sir Peter explained that there was an opportunity to have your say on EDF Energy’s early plans to build a new nuclear power station, Sizewell C. He enquired if anyone would like to ask any questions. None were put forward.
Cllr Sir Peter advised that Mrs Rose Damiral-White had resigned from the Council. She had been Chair Person of the Planning committee and worked extremely hard. Cllr Sir Peter advised that he was very sad that she has resigned and will write to her personally thanking her for her hard work during her time she has served as a Councillor.


AGENDA

4208. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer director of the local social enterprise, The Saxmundham & District Community Interest Company, who are now managing the Fromus Centre, on behalf of Suffolk County Council.

4209. APOLOGIES FOR ABSENCE: Cllr Mrs M Andrews, holiday, Cllr J. Cassels, personal, Cllr Cooke, holiday

4210. MATTERS TO BE RAISED UNDER AGENDA ITEM 20: None

4211. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 12 NOVEMBER 2012 TOWN COUNCIL MEETING previously circulated: Cllr Tricker proposed these as correct, seconded by Cllr Willett, Unanimously agreed. Motion carried.

4212. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
4195 C onsultation of Sizewell C Local Forum this coming Thursday - Cllr Sir Peter advised he is unable to attend. Cllr Fisher will go.
4198 Olympic Torch flags – refund cheque should be sent within the next couple of weeks.

4213. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
660 SALC – Winners of the Newsletter of the Year Competition 2012 Cockfield and Telstar from Stowupland
661 Copy letter from John Troughton regarding Main Road – shared pedestrian/cycle path from Low Road, Kelsale to Brook Farm Road, Saxmundham


B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

207 EDF Stage 1 Consultation: Initial Proposals and Options for Sizewell C proposed Nuclear Development – Planning Act 2008 – Cllr Sir Peter advised everyone to look at these documents which would be kept in the Town Clerks office.
208 Media release regarding consequences of council tax reforms – Awaiting to receive advice from the District Council. The impact of the Government’s proposals regarding Council Tax reforms is yet unknown and the District Council will be given a grant for them to reimburse those who do not pay the full Council Tax. It will be at the District Councils discretion whether they in turn reimburse the Town Council

C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C359  email ESE Passenger Transport Revised Bus Services Circulation
C360  Email SCDC Project Manager Sizewell C
Awaiting to receive a signed copy of letter of 21 November 2012 – Clerk will do.
C361 SAVO Newsletter Circulation


4214. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS: None

4215. FINANCE REPORT:
To approve the monthly finance report to end of November 2012 – Cllr Willett proposed the report as correct, seconded by Cllr Howe. Unanimously agreed. Motion carried.

4216 TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN: The Clerk had circulated a report received by the Town Plan working party (as attached). The meeting was closed to enable the working party to advise the Councillors of their progress. The meeting was then re-opened.
* Schools will encourage pupils to complete the Young People’s questionnaire
* Questionnaires to be hand delivered to every household in the town

4217. TO CONFIRM THE PURCHASE OF GRIT BINS: It was unanimously agreed that five grit bins would be purchased immediately and the Town Clerk will liaise with Cllr Howe for the exact locations for the bins.

4218. TO DISCUSS ST. GEORGES’ CELEBRATIONS: Defer until January

4219. TO DISCUSS THE VACANCY OF A COUNCILLOR: A vacancy has arisen due to the resignation of Mrs Damiral-White. Notices will be placed on the Notice Board and website. The Clerk has received one nomination for this vacancy at present. It is hoped that this will result in co-option as if an election is called it will cost the Council around £1500 which could be better spent on facilities in this economic climate.

4220. TO DISCUSS THE 2013/2014 BUDGET: The Finance Committee met and discussed this on Monday 3rd December and will meet again in January to bring their recommendations to the next Town Council meeting.

4221. TO CONSIDER THE OFFER FROM THE CHAIRMAN OF CHRISTIES CARE LTD TO PROVIDE CAR PARKING FACILITIES:
The Clerk had a lengthy article published in the local paper regarding the lack of car parking facilities in Saxmundham. The Chairman of Christies Care Ltd had written an email to the Clerk to discuss the possible provision of them providing car parking facilities. The Clerk will liaise and make an appointment for her and Cllr Sir Peter to meet the Chairman for further discussions. After the initial meeting a working party consisting of Cllrs Fisher, Howe, Ms Trotter-Langlois and Willett will take up the proposals.

4222. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: Cllr Mrs Sculley will inform the Finance Committee about the financial commitments of the Market Hall.

4223. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr John Fisher reported the following two applications that were discussed on the 3rd December.


C12 2289  Christchurch Property Co Ltd
Land between Rendham Road and A12 Rendham Road, Saxmundham
Outline planning application for up to 57 dwellings to include affordable and/or supporting housing.
The committee had no objections to this application
C12 2418  Andrew Smith
Land adjacent 31 Rendham Road, Saxmundham
To erect a new part one and part two storey one bedroom detached dwelling with a basement level beneath
The committee strongly objected on the grounds of being out of keeping within the immediate surroundings and the character of Saxmundham itself.



To consider the application below which had not been received from the District Council last month.

C12 2109
Mr J Perks, Byways
Kinnersley, 33 Rendham Road, Saxmundham
Proposal to change the use of a log cabin built in the rear of 33/35 Rendham Road from a storage/work shop to a building used for activities and for running a support food premises (café) for adults with disabilities to work at to serve the general public from.
Cllr Tricker declared a personal interest. A lengthy discussion ensued as the access would be in Saxon Road. The Town Council have already written to the residents in Saxon Road regarding parking which restricted the access for emergency vehicles. On two occasions an emergency ambulance was unable to collect a sick patient due to cars being parked inappropriately. Cllr Willett proposed we object on the grounds of the lack of parking facilities in that area. Seconded by Cllr Fisher. Cllr Tricker did not vote. 2 abstentions. Remaining Councillors unanimously agreed. Motion carried on majority.


4224. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: Various questions were asked regarding the content of Saxmundham News. A debate was requested but as Cllr Mrs Andrews was on holiday it was decided to defer this until her return. Agenda item for January.

4225. TO RECEIVE A REPORT FROM THE PERSONNEL COMMITTEE: Cllr Sir Peter advised that Cllr Cooke had requested the Clerk sign a new contract due to her change in how her hours are worked. However the Clerk had a number of queries, which she had previously circulated, and will not sign her Contract until various problems are sorted out. Cllr Sir Peter deferred this until Cllr Cooke’s return from holiday.

4226. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Howe attended the BOS meeting and in response to a request by Cllr Mrs Andrews regarding the Portas Pilot Award he informed the Council that HCMTI have control of the money for the four towns, Aldeburgh, Framlingham, Leiston and Saxmundham. Some monies have been spent in the ‘Look for Rudolph’ competition and sponsorship for the Big Business Seminar in Framlingham next year. Our representative for the Market Town Initiative is Mr Bob Foyer.
Cllr Howe advised that if an event for St. George’s is going to take place it would need to be organised immediately as closure of the High Street takes time to be implemented. He will liaise with the Town Clerk who unfortunately will not be around for that weekend.
Cllr Sir Peter advised that he had received a kind offer from Mr White to salt the pavements in the Market Place when necessary as long as the Town Council provide the salt. Cllr Sir Peter proposed that the Town Council provide the salt, seconded by Cllr Willett. Unanimously agreed. Motion carried.

4227. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3: None

4228. DATE OF NEXT MEETING: 14 JANUARY 2013


* Page 2 of 4 Town Council 10 December 2012

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