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MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 13th FEBRUARY 2012
IN THE MARKET HALL AT 7:15pm


Present:
Cllr. Mrs M Andrews
Cllr. Sir. P Batho Chairman
Cllr. G. Cooke
Cllr J.Cassels
Cllr Mrs Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois




In attendance:

Mrs M. Gallop, Clerk to the Council
Mr T Potter, EADT
6 members of the public


PUBLIC FORUM :

* A resident advised that on the 28th January having been to the local Indian Restaurant she and two friends walked through the High Street towards Waitrose car park around 8.45pm. The doorway at the back of the now closed White Hart is very dark and about 4/5 youths were congregating and were very abusive. They were verbally aggressive and one step away from being violent. The Police have been informed and lighting is necessary in that dark area.
* A member of the Town Plan committee would like the Councillors to consider the following questions that had previously been circulated
1.   What Vision do they have for the town?
2.   What do they see as issues for the town, now and in the future?
3.   What successes have they had in developing amenities (making the town more attractive for living, working and leisure) in the last 20 years?
4.   What amenities do they feel the town needs over the next 20 years – short-term (up to 2 years), medium term (2-5 years) and long-term ( 5-20 years) ?
5.   What advice / message would they like to offer to the independent team?

Cllr Sir Peter thought that these questions would be dependent on the result of the survey that the Town Plan committee are going to send out to the residents of Saxmundham. Once the survey has begun certain things will become clearer. Hopefully funding will be available and an action plan can be created soon.
* The inclement weather has brought many problems with slippery pavements and roads. A number of people have requested grit bins and it was thought this could be considered within the town plan.
* Cllr Tricker had previously attended the Youth Council meeting held just before the Town Council meeting. The Youth Council had queried the arrival of waste bins on the Memorial Field. The Clerk assured him that this was already in hand.
* Cllr Fisher had been seen clearing the pavement from snow in Church Street – to the top of the hill near Manor Gardens. Cllr Sir Peter warmly thanked him for his public spirited duties.

REPORT FROM THE LOCAL POLICE: Sgt Goodard sent her apologies for non attendance and the monthly report.

REPORT FROM THE COUNTY COUNCILLOR: County Councillor sent his apologies due to a prior commitment.

REPORT FROM THE DISTRICT COUNCILLORS: Cllr Mrs Andrews had nothing to report on. Cllr Sir Peter advised that SCDC would be considering the council tax rate shortly but it was hoped it would remain a 0% increase.


AGENDA

4024. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer director of the local social enterprise, The Saxmundham & District Community Interest Company, who are now managing the Fromus Centre, on behalf of Suffolk County Council. Cllr Mrs Andrews declared an interest in Saxmundham Museum as she is a Trustee.


4025. APOLOGIES FOR ABSENCE: Cllr Mrs Sculley, ill, Cllr Willett, work commitments

4026. MATTERS TO BE RAISED UNDER AGENDA ITEM 16:
4026.1 Street lighting – Cllr Mrs Damiral-White

4027. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 9th JANUARY 2012 TOWN COUNCIL MEETING previously circulated: After a minor amendment the minutes were unanimously agreed and signed as correct. Motion carried.

4028. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
4006. 3998 Cllr C Trotter-Langlois is researching the idea of holding Councillor surgeries. She thought an open house approach with tea and coffee would be good with 2/3 Councillors on duty once a month. This will be given more thought and she will report back within the next one to two months.
4012 St. George’s Day – there will be a Civic Service and church parade on Sunday 22nd April but, for this year only, there will not be any events on the Friday and Saturday evenings. The Business Association have been asked whether they would like to put on a food fayre and we are awaiting their response. In the past few years the charity stalls have been in Fromus Square but with the inclement weather it might be prudent if they could be in the Market Hall if a food fayre does not take place. Cllr Howe advised that there will be flags and shields and he and Mr Burville will be erecting these. Prizes will be presented for the shop window competition at the tea, prepared by the WI, after the Civic Parade.
4015. The Clerk is liaising with the Police regarding the decreasing level of policing in Saxmundham and the Town Council wishes to have a meeting with a Senior Officer in the Police Force.
4021.1Cllr Mrs Damiral-White has arranged the removal of the benches from Seaman Avenue Play Area to safe storage for the time being to help alleviate some of the vandalism. The benches will be put back once they can be concreted into the ground.
4021.2 The Clerk wrote to Suffolk County Council regarding the speeding from Bigsby Corner to the 30mph area of South Entrance. After the full police report and inquest have been received following the recent fatal accident SCC will consider whether the road layout warrants a lower speed limit.


4029. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
685 SCC Warm Homes healthy people fund
686 Christies Care – Concern about parked cars on road and pavements Street Farm Road
687 copy letter from John Troughton regarding safety Kelsale’s main road. Cllr Mrs Andrews is following this up.
688 SCDC Pre-submission soundness consultation – core strategy & development management policies development plan document December 2011 – 6 week period – comments can be made
689 ESTA – Minutes of meeting January 2012

670 email SCDC – Quality of Place Awards 2012 – Award for high standards of design that contribute to the environment of the District
671 SCDC & Waveney – Community Led planning & your Community – free event Wed 18th April Riverside Centre 10am-4pm
672 email SCDC Amended Core Strategy
673 Town Telegraph
674 Office for Nuclear Regulation meeting Sizewell Sports & Social Club 7.30pm February 25th
675 Suffolk Police – Leiston & Aldeburgh Area Neighbourhood Watch Newsletter
676 Email SALC regarding Planning
677 Suffolk Acre - Local Foods Suffolk Update

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY: None to date


C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C315 SCC
Waiting Restrictions draft order
A copy of the order and SCC’s reasons for proposing to make the order and the notice that will shortly be published in the local press. - circulation
C316 Suffolk Careline
A new emergency response service from Suffolk Careline
Helping people to maintain their independence by providing Telecare alarms and a range of associated equipment - circulation
C317 SCC
Capacity Building for the Voluntary and Community Sector (VCS)
Circulation
C318 Bungay Town Council
Cllr Terry Reeve appointed Town Mayor in succession to the late Angela Brook and Cllr Judy Cloke appointed Deputy Mayor
Circulation
C319 Email SALC
Broadband Residential Survey
Circulation
C320 Suffolk Acre
Survey for rural services
Clerk to liaise with Cllr Fisher
C321 Residents of Bittern Road & Mallard Road, Sax
Grit bin needed
Cllr Cassels thought we should look to the town plan working party to consider this problem. As bins are around £180 each thought should be given to the most hazardous roads/pavements ,e.g. Market Place, residential homes etc
C322 Email Charlie Ritchie Grit bin needed
As above – Cllr Mrs Andrews will write an article in Saxmundham News requesting residents to give their thoughts on the most needy areas
C323 Email Susan Rowberry
Grit bin needed
As above
C324 Curlew Court resident
Complaint about the parking and painting of yellow lines
Refer to Waiting restrictions and SCC


4030. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
The Town Clerk was happy to report that she had received a letter from Hopkins Homes. They have fulfilled the relevant obligation within the Planning Agreement S.106 dated 3 December 2009 C07/0362 by giving us a cheque for £10981.65 towards town centre improvements.
Other contributions under this agreement were as follows:-
* Education £467,550
* Medical £200,000
* 2 pedestrian footpaths to the High Street plus 49 affordable houses + play space & tree & hedge belt with public path
* Meadowbrook Play group £ 5000
* Traffic calming £ 20,000
The pedestrian crossing from Waitrose to Tesco will be sourced separately.

4031. FINANCE REPORT:
* To approve the monthly finance report to end of January 2012 – Cllr Cooke proposed these as correct, seconded by Cllr Mrs Damiral-White. Unanimously agreed. Motion carried.

4032. TO RECEIVE AN UPDATE ON THE TOWN PLAN – Cllr Tricker reported that the public meeting at the end of January was well attended and a number of volunteers have come forward. There will be a follow up meeting next Wednesday evening where an independent committee will be set up. Three of our councillors are involved, Cllrs Cassels, Howe and Tricker. SCC and Suffolk Acre will give their support as they have plenty of experience in this field.

4033. TO CONSIDER A REQUEST BY SAXMUNDHAM MUSEUM TO DISPLAY ODDFELLOWS WAR MEMORIAL IN THE MARKET HALL: The Town Council had received a letter from Saxmundham Museum with a request from their trustees to house the First World War Oddfellows War Memorial in the Market Hall. Cllr Cooke proposed that the Memorial is transferred to the Market Hall, seconded by Cllr Mrs Damiral-White. Cllr Mrs Andrews did not vote as a trustee of Saxmundham Museum. Unanimously agreed. Motion carried.

4034. TO RECEIVE AN UPDATE REGARDING THE DIAMOND JUBILEE CELEBRATIONS: Cllr Howe advised that the following had been organised:-
* Street closure for the two days events 9am-7pm
* Applied for funding from Awards for All
* Street party on Sunday 12.30pm-2.00pm (1st come 1st served for 160 children)
* Bouncy Castle
* Clown
* Pony & Trap
* Kiddies disco 4pm-6pm
* Cheeky Chops (face painting)
* Donkey Rides
* Exhibition & tea rooms both days in the Market Hall
* Various games supplied by Ipswich Building Society
* Street Market on the Monday 11am-6pm (more stalls needed to be booked)
* Jazz band, Replicators (music)
* Rock band in Market Hall 7pm – midnight (professional doorman on duty)
* Belly Dancers
* C.A.T.S. transport for disabled
* Aerial display, hopefully at the back of Flick & Sons
* PA system
* Civic Parade for the Sunday has yet to be arranged
* A map with details of the events will be put into a centrefold in the May issue of Saxmundham News

Cllr Sir Peter congratulated Cllr Howe on his ability to have organised so much in such a short time. The committee of five consists of Cllr K Howe, Mr T Barrow, Mr D Martin, Mr J Burville, and Cllr Mrs Sculley.

4035. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:

To discuss the following planning applications:

C12 0215 Mr & Mrs Keen
3 Fromus Walk, Saxmundham
Erection of rear conservatory
Cllr Cooke proposed the Town Council offer no objections. Seconded by Cllr Howe. Unanimously agreed. Motion carried. (Cllr Mrs Andrews does not vote on planning issues) because she is a member of SCDC Dev Control Ctte. North area.



Planning consent received from SCDC:

C11 2531 51 Rendham Road, Saxmundham, Erection of two storey side extension – SCDC approval 06 January 2012
C11 2567 Surgery, Lambsale Meadow, Saxmundham, Extension to car park (4 spaces to side of surgery, 6 spaces to rear, SCDC approval 24 January 2012 to accommodate parking for Harmoni’s out- of -hours service.
C10 2196 Suffolk County Council – use of land for the erection of 33 dwellings (renewal of outline planning permission C07 2195) Seaman House, Seaman Avenue, Saxmundham – SCDC approval 30th January 2012


4036. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: Cllr Mrs Andrews
reported that the Saxmundham News is now being distributed.

4037. TO RECEIVE AN UPDATE ON THE OWNERSHIP OF FROMUS SQUARE: The Clerk reported that
she had received an email from the solicitor at SCDC confirming that they will shortly contact us regarding the suggested terms of the transfer of Fromus Square but under the Local Government Act 1972 they have to place an advertisement in a local newspaper first.

4038. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Mrs Andrews attended the Strategic Rail Policy meeting at Endeavour House and advised that there are positive signs that improvements will happen in the future.
Cllrs Mrs Andrews and Sir Peter attended Sizewell Parishes Liaison Group meeting and two gentlemen gave a presentation regarding the building of Sizewell C. Hinkley Point are ahead of Sizewell in submitting planning permission which will take 8/9 years to build and create 900 jobs. The Liaison Group is attempting to get the community fund of £20 million increased. The next meeting will be on the 27th March.

4039. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3:
4026.1 Street lighting – Cllr Mrs Damiral-White was visited by a representative of Henley Close, an area where
pensioners live. Their doorways are set back from the road and street lights have now been turned off
from 11pm to 6am. A bunch of youths have been riding up and down the pavements and along
Harpers Lane which the residents have found intimidating. The Police and Suffolk County Council
have been informed as there has been an increase in anti social behaviour. The street lights have now
been switched back on.

4040. DATE OF NEXT MEETING: 12th March 2012

4041. This topic was ‘en camera’ , under the public bodies (admission to meetings) act 1960 ,the
public were excluded from the meeting on the grounds that publicity would be prejudicial to public interest by reasons of the confidential nature of the business being transacted.




Meeting closed at 9.15pm





Signed………………………………………… Dated…………………………………..……….
* Page 5 of 5 Town Council Minutes 13th February 2012

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