OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 11th JULY 2011
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho
Cllr. Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs. D Sculley
Cllr. Ms. C. Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
8 members of the public
PUBLIC FORUM : Clarification was sought regarding
the future of the library. The Town Council has written to
SCC regarding the future of the library and have received
an acknowledgement. There has been a change of leader at S.C.C.
and they are in the process of formulating a policy. A 155
page report was published last Thursday and the matter will
be debated at the Cabinet meeting on the 19th July. Apparently
the library was closed last Wednesday, the busiest day, due
to lack of staff. No staff cover was available. Cllr Leighton
reiterated that there are no plans to close the library in
Saxmundham. However if SCC relocate from the Street Farm offices
which are not ideal, the library would have to move. The Library
is not a building – it is a service provided to the
community and avid campaigning is ongoing regarding the future
of the libraries. The Town Council need to be more proactive
in this and the Clerk will write further to the County Council
for clarification. There is a meeting at Endeavour House on
14th July to hear the petitions and there will be a demonstration
outside the building.
REPORT FROM THE COUNTY COUNCILLOR: Cllr Leighton
advised there had been subtle changes since Mark Bee has taken
over as the leader of SCC and the Chief Executive has now
moved on. There has been a reduction of approximately 800
staff from Directors to office workers.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr
Mrs Andrews attended a Cabinet meeting at Suffolk Coastal
and the following topics were discussed:
* A long debate ensued regarding the Local Development Framework
and this discussion will continue at full Council next week.
* Discussions took place regarding gypsies and travellers
* Cllr Mrs Andrews was part of a judging team for the Village
of the Year. Five villages were considered from large to very
small. Boyton which has only 50 houses were chosen as they
include the entire community and will go forward to the next
round of the competition.
Cllr Mrs Andrews spent four days in Birmingham last week at
the Local Government Conference where many politicians attended.
A young man from Cambridge won the £10,000 for a project
in his local authority in the Local Government Challenge.
A film was shown about ‘Getting families off Benefit”
as one particular family had never worked but the young daughter
was the most concerned about this situation and voluntary
work was being encouraged.
The Deputy Prime Minister, Nick Clegg, proposed that business
rates should stay locally in the community and legislation
Local Development Framework – Cllr Mrs Andrews passed
the paperwork on this to Cllr Mrs Damiral-White for consideration
by the planning committee as new build will inevitably occur
in our town in the future.
Cllr Sir Peter had nothing to report at present.
REPORT FROM THE LOCAL POLICE: Sgt Goddard
had sent her apologies and the report was read out by the
Clerk. There had been 20 incidents in June. Cllr Sir Peter
advised that everyone should report all incidents as there
has been a spate of mindless vandalism to cars.
3904. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or
prejudicial interests that they may have in relation to items
on the agenda and are reminded to make any declarations at
any stage during the meeting if it becomes apparent that this
may be required when a particular item or issue is considered.
3905. APOLOGIES FOR ABSENCE: Cllr G. Cooke,
3906. MATTERS TO BE RAISED UNDER AGENDA ITEM 16:
3906.1 Jubilee – Cllr Howe
3906.2 Sign for the Webster Room – Cllr Fisher
3907. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES
OF THE 13th JUNE TOWN COUNCIL MEETING previously
circulated: After a minor amendment the minutes were unanimously
agreed and signed. Motion carried.
3908. MATTERS ARISING THEREFROM NOT COVERED ON THE
Cellar cover, Bell Hotel – this has been replaced.
B 158 – Problems regarding safety at the top of Harpers
Lane have been brought to the attention of Highways.
C264– Cllr Howe has hand delivered a letter to the occupant
of 38 Saxon Road regarding the state of the garden.
C266 – Cllrs Mrs Andrews and Sir Peter attended the
lunch at the Gannon Rooms at the invitation of Saxmundham
& District Welfare Association. Fortunately funds have
been found and the shortfall of over £7000 has been
C267 Potholes have been filled
Cllr Ms Trotter-Langlois advised that she went to a site visit
at Seaman Avenue with the Clerk, Cllr Fisher and Jennie Catling
from SCDC to meet up with the representative from Wicksteed
as the newly erected swings are causing injury and discomfort.
Discussions took place regarding the way forward and Wicksteed
will come back to us shortly.
3909. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
626 Town Telegraph
627 Sizewell Parishes Liaison Group minutes of meeting 14th
628 email NALC – Should the forthcoming neighbourhood
plans have greater weight that the local plans of principal
authorities. If you would like to send your thoughts to them
please do so by 1 August. Marie.firstname.lastname@example.org
629 Suffolk Coastal Resource Network newsletter
630 ESTA agenda meeting 27 July 2011
631 Sizewell Parishes Liaison Group – minutes of meeting
Tuesday 14th June
632 email Joe Cassels report back from the Greener Sax meeting
633 SALC Newsletter of the year 2011 competition
634 SALC – e – bulletin Public Service Reform
635 SCDC – Magical Marshes at Snape Sunday 24th July
636 Proludic – Funding & Community Engagement Guide
637 email Tony Barrett – Please help Otley Green get
to the next stage of Energyshare
638 Suffolk Neighbourhood Watch Association newsletter
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
160 email Suffolk Coastal Resource Network – free networking
lunch Monday 18th July at Yoxford Village Hall 12 noon until
2pm – Cllr Willett to attend
161 SALC – Request from SALC to formally support proposal
agreed by Leiston Town Council
The Sustainable Act enables us to make requests to the Government
Ministers. If a large planning application comes within the
parish the parish can ask for a substantial sum of money for
someone to look at the documents. Leiston have asked us to
support them in this request. Cllr Mrs Damiral-White proposed
we formally support the proposal agreed by Leiston Town Council,
seconded by Cllr Cassells. Cllr Sir Peter abstained but the
remaining Councillors agreed with the proposal. Motion carried
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C278 EDF Newsletter Circulation
C279 ESTA Members’ Bulletin Circulation
C280 Inn-House Technology Ltd
Fully installed & supported 4 camera CCTV system for £15.50
This letter to be forwarded to the Businesses of Saxmundham.
3910. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Sir Peter attended a meeting with the Town Clerk, Cllr
Fisher, Sgt Goddard with SCC Highways. One aspect that is
being looked at is parking in South Entrance. It may be proposed
that there will be an additional 5 car parking spaces on the
West side of South Entrance. Cllr Sir Peter declared a personal
interest. The road width would be reduced and could possibly
cause a bottleneck with the increased traffic to Waitrose,
the proposed Tesco and the Factory Shop. The increased volume
of traffic could easily reduce the amount of speeding in that
area towards the traffic lights. Other areas that require
yellow lining were discussed in detail and Highways will get
back to us when they come to a decision.
3911. FINANCE REPORT:
* To approve the monthly finance report to end of June 2011.
Cllr Willett proposed these as correct, seconded by Cllr Mrs
Sculley. Unanimously agreed. Motion carried.
3912. TO DISCUSS SAXMUNDHAM TOWN PLAN: Deferred
until September as Cllr Tricker was absent
3913. TO REVIEW THE STANDING ORDERS & FINANCIAL
STANDING ORDERS: A minor amendment to page two of
the financial standing orders - P & R committee will be
replaced with Finance Committee. After a brief discussion
on seeking tenders Cllr Mrs Damiral-White proposed that the
standing orders and the financial standing orders have been
reviewed and unanimously adopted by the Council. Seconded
by Cllr Cassels. Unanimously agreed. Motion carried.
3914. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White advised that it
had not been necessary to have a meeting this month. However
the Town Council had received
notification from Suffolk Coastal District Council that the
following two applications will be discussed by
the Council’s North Sub-Committee at its meeting on
the 20th July at 9am:-
C11 1060 Former County Primary School, Fairfield Road, Saxmundham
– Application for new planning
permission to replace extant planning permission C07 2196
for the conversion of former school to six
residential units & use of land for erection of 17 residential
units, provision of access & parking areas
off Fairfield Road & St. Johns Road
C11 1211 45 High Street, Saxmundham – Conversion of
the front section to a new dwelling & shop
Unit. Demolition of the rear main hall and erection of 2 no.
new dwellings with garden space.
3915. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley advised that discussions took place on whether
we need a caretaker or just a cleaner. Further debate will
continue in September.
3916. TO RECEIVE A REPORT FROM SAVVY: Cllr
Ms Trotter-Langlois advised that £285.25 had been
raised from a 25 mile sponsored walk and £101 from the
proceeds of a table top sale. The next fundraising will take
place at the Brook Farm Residents Association fun day. An
Art Class will commence at CYDS in Leiston next week. Discussions
on a ‘walk in movie’ are ongoing and prices are
being sought. The final draft for the letter to seek funding
from Trusts is being processed.
3917. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND
THE WEBSITE: The first edition of the monthly Saxmundham
News has been distributed today. There were a few teething
problems that will hopefully be rectified next month but generally
it was an excellent production. Copy deadline is midday on
Monday 1st August for the next issue.
3918. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Mrs Damiral-White advised that to date the newly built
Scout Hut has cost £110,000. Essex & Suffolk Water
are requesting £790 for the leaking water in January
due to the vandalism of the Hut. It is hoped that this will
be amicably sorted out. The Primary School raised £140
towards the new build and it is hoped that the Scout Hut will
open in September. A new Beaver colony will be starting together
with Cubs, Scouts, Brownies and Guides.
Cllr Cassels had attended the public meeting organised by
the Sizewell Stakeholder Group to hear concerns regarding
the recent disaster in Japan.
Cllr Mrs Sculley visited the Citizens Advice Bureau who would
like to move their office into the centre of Saxmundham. If
anyone hears of a vacancy perhaps they would contact Cllr
Sculley or the Clerk.
Cllr Mrs Andrews attended the Sizewell Parishes Liaison meeting
where the former Chairman was unable to continue because he
was not actually elected onto the Parish Council. A letter
of complaint will be written protesting that SCDC did not
invite a representative from the Parishes Liaison meeting
to be on the Sizewell Task Group.
Cllr Howe advised that BOS will take over the responsibilities
of the four sinks in the town and his business will maintain
them. Hopefully these will be completed next week. The Clerk
had previously ordered new plants for the sinks and the work
was scheduled to be done when the community worker returned.
She advised that she will use the purchased plants in Fromus
Square and in the tower planter near the old Post Office.
Cllr Mrs Andrews reported that planning for next years St.
George’s weekend was already under way.
3919. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
3906.1 Jubilee – Cllr Howe reminded everyone that the
Jubilee festivities from the 2nd June 2012 were only eleven
months away and consideration should be given to the kind
of celebrations we intend to have. Cllr Mrs Sculley suggested
a letter should be written to all representatives in the town
and invite them to a meeting. Closure of the High Street would
be an option if a street party is organised.
3906.2 Sign for the Webster Room – Cllr Fisher proposed
we obtain quotations for a sign for the Webster Room. Further
signs are needed for Seaman Avenue Play Area.
3920. DATE OF NEXT MEETING: 12 SEPTEMBER
2011. There will not be a meeting in August.
Meeting closed at 9.30 pm
* Page 4 of 4 Town Council Minutes 11th July 2011