MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 09 JULY 2012
IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. Sir. P Batho Chairman
Cllr Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
PCSO Jamie Newson
10 members of the public
* A nominated resident from Saxon Road advised that last Tuesday
the paramedics were called to an ill man but the ambulance could
not get through due to both double and thoughtless parking. The
ambulance had to reverse a considerable way and get through to the
patient on another route. Apparently weekends the situation is worse
due to some people bringing home their work vans and parking them,
alongside their own vehicles, in the road. There are no parking
restrictions in Saxon Road and the Clerk will contact Highways to
investigate whether this would be a feasible option. She will also
write to all the residents of Saxon Road explaining the seriousness
of double parking and Cllr Howe kindly offered to hand deliver the
* Speeding in South Entrance continues to be a problem particularly
on a southerly direction. The majority of people keep within the
speed limit but speeding by the few early evening is becoming a
problem. The Police have been informed and the erection of a sign
will be discussed later in the meeting.
* The dispute regarding lorry deliveries at Tesco continues and
the Town Council were thanked for their time in discussing this
last month in depth. However a further update was given by a resident
regarding more out of hours deliveries. On 12 June at 9.15pm a refrigerated
lorry turned up, 19th June a refrigerated lorry parked up for 45
minutes with the fridge box going, 28th June a similar incident
with the fridge box running. The noise is unbearable for the residents
and the shop manager Joe Faulkner and Assistant Manager of Tesco
were confronted. After a long discussion it would appear that they
had been informed by their Manager that they could accept deliveries
up until 10pm. This is totally in breach of the current times of
8am to 8pm. There is a proposal to change the hours for heavy goods
from 7am until 8pm but this is as yet undecided. After a brief respite
deliveries have resumed to arriving long after the watershed of
8pm. A robust sound barrier is essential as the quality of life
for the residents is unbearable with shouting, noisy trolleys and
boy racers going round the car park late at night. The Clerk will
write to the Enforcement Officer at SCDC and to Mr Walden, Manager,
Tesco and request a meeting.
* Daye Goddard reported on the meeting held in June on Youth Matters
and advised that it was a very useful exercise with a number of
questionnaires completed and handed in.
* Mr Rob Cawley the newly appointed Headmaster of Saxmundham Free
School introduced himself and advised that they had received over
100 applicants wishing to join the school and are very confident
that numbers will continue to increase. He encouraged everyone to
attend the pre-planning consultation evening on Thursday 19th July
at the Middle School from 3.30pm to 7pm.
* The Town Plan steering committee had a conditional offer of £6200
from Awards for All. It is hoped that the questionnaires will be
distributed by the end of September/beginning of October and they
will be taking up an offer from the White Hart to hold a weekly
clinic for a four week period at a set time one day a week. They
have concerns as to how to get the young people of Saxmundham to
get involved. Daye Goddard advised that appropriate groups need
to approach the youth and contact key people who will assist such
as the Youth Council who will have a key part to play in this.
REPORT FROM THE LOCAL POLICE: PCSO Jamie Newson
reported that there had been 14 crimes recorded in June (circulated).
He advised that speed monitoring continues particularly in the Brook
Farm Road area and an SDR (Speed Data Recorder) has been requested
to be installed to record traffic between the junction of Hubbards
Close and Long Avenue. The SNT priorities have been reviewed and
revised with youth-related ASB in Saxmundham on Friday/Saturday
nights remaining priority 1.
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
Rae Leighton was unable to attend and no report was available.
REPORT FROM THE DISTRICT COUNCILLORS: Cllrs Mrs
Andrews and Sir Peter did not have anything to report on.
4133. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer
director of the local social enterprise, The Saxmundham & District
Community Interest Company, who are now managing the Fromus Centre,
on behalf of Suffolk County Council.
4134. APOLOGIES FOR ABSENCE: Cllr G Cooke, holiday
4135. MATTERS TO BE RAISED UNDER AGENDA ITEM 19:
4135.1 Missing dog bin from Henley Close, Cllr Howe
4135.2 Olympic Torch, Cllr Mrs Andrews
4136. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE JUNE 11th 2012 TOWN COUNCIL MEETING previously circulated:
Cllr Mrs Sculley proposed these as correct, seconded by Cllr Cassels.
Unanimously agreed and signed. Motion carried.
4137. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
B187 – Cllr Mrs Andrews drove to Tollgate Cottage, North Entrance
regarding the proposed shared pedestrian/cycle path from Low Road
to Brook Farm Road and advised that there is a slight impediment
to the view which will need much care when looking to the right.
4121 Cllr Cassels has been investigating the possible usage of various
litter and dog bins and will circulate information on these for
consideration. ( Agenda item September.)
4122 Cllr Fisher was investigating the possibility of leasing/purchasing
the old lavatory block at the back of the Market Place as the number
of refuse bins outside the Market Hall kitchen is a health hazard.
The Town Council own one bin for the use of the market traders on
a Wednesday and the remaining bins belong to the Bell Hotel and
should not be placed outside the Market Hall kitchen window. The
Clerk reported that our community worker had moved all the bins
today and pressure- washed the whole area together with cementing
areas around the drains. The Clerk will write to SCDC (agenda item
4130 Cllr Tricker expressed concern over the various organisations
wishing to place different sports facilities on the Memorial Field.
He proposed that the council were presented with a paper, not just
a map of the layout of the various youth facilities suggested for
the Memorial Field, but a full and coherent proposition clarifying
the owners and management of the various elements, who they were
aimed at, any needs analysis i.e. research findings, how the elements
would work together eg toilet facilities, timescales/milestones,
funding requirements and status, and expected council role and responsibilities
relating to each element (including set up/maintenance funding).
It was agreed that Cllr Ms Trotter-Langlois would prepare a paper
regarding the above which will be circulated at least two weeks
before the September meeting. Seconded by Cllr Willett. Unanimously
agreed. Motion carried. Cllr Sir Peter apologised for not yet having
written to the Scouts Group Chairman, Haydn Morris regarding usage
of the Scout Hut.
4138. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
632 Suffolk Local Flood Risk Management Strategy – public
633 Suffolk Coast Business – Summer newsletter
634 Environmental Services – Animal Aid
635 Saxmundham Sports Scorpions 2011 FC – thank you for donation
636 SCC – Driving for work
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
195 Suffolk Acre AGM and Conference 18th July 2012 Kesgrave Community
Centre 9.15am – Who would like to attend? Unfortunately due
to the time the Councillors are unable to attend.
196 SCC South Entrance, Saxmundham Installation of a Vehicular Activated
Sign (VAS) – confirmation needed for the type, location and
legend of the sign. The Clerk had consulted residents about the
installation and it was unanimously agreed to install the larger
sign 30mph slow down. Motion carried.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C340 Suffolk Coastal Srvs
Further effects of Central Government Comprehensive spending review
Dry Fuel Store to be built for Sizewell B power station
C342 Seckford Foundation Free Schools Trust
Saxmundham Free School, Seaman Avenue pre-planning consultation
evening Thursday 19th July at Middle School 3.30pm & 7pm
C343 David Adams
A rail prospectus for East Anglia
Council Tax support – effects on parishes
Networking lunch at Sizewell Sports and Social Club Wednesday 11th
July 12pmto 2pm
Councillors to advise the Clerk if they are able to attend.
C346 Sizewell Parishes Liaison Group
Minutes of AGM held 29 May 2012
C347 Saxmundham Primary School
Update on their progress of funding
4139. TO ADOPT THE SUFFOLK CODE OF CONDUCT APPLIED FROM
1 JULY 2012: Cllr Willett proposed adoption of this, seconded
by Cllr Mrs Damiral-White. Unanimously agreed. Motion carried..
4140. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
The Clerk advised that the new computer had been installed.
Cllr Sir Peter announced that the July issue of the Town Telegraph
was going to be the last one produced due to financial circumstances
as the advertising revenue was insufficient.
4141. FINANCE REPORT:
* To approve the monthly finance report to end of June 2012. Cllr
Willett proposed this as correct, seconded by Cllr Mrs Sculley.
Unanimously agreed. Motion carried.
A ten minute break ensued to enable Cllr Tricker to discuss the
Town Plan with the steering committee.
4142 TO RECEIVE AN UPDATE ON THE SAXMUNDHAM TOWN PLAN AND
CONSIDER THE REQUEST FOR FINANCIAL ASSISTANCE OF £300 TO COVER
THE COSTS OF DATA, MODEL QUESTIONNAIRE AND TRAINING FROM SUFFOLK
ACRE: As monies from the Awards for All would be available
after the circulation of the questionnaires Cllr Tricker proposed
that the Town Council lend £300.00 to the Town Plan to be
repaid before the end of our financial year. Cllr Willett seconded.
Unanimously agreed. Motion carried.
4143. TO CONSIDER THE PURCHASE OF A PROFESSIONAL WORKING
MONITOR BECAUSE THE PRESENT EQUIPMENT IS INADEQUATE:
The current 19” monitor is insufficient for professional needs
and Cllr Willett proposed we purchase a larger one but retain the
old one for future usage. Seconded by Cllr Sculley. Unanimously
agreed. Motion carried.
4144. TO CONSIDER THE REQUEST FROM SAVVY ON BEHALF OF THE
POSITIVE ACTIVITIES FOOTBALL CLUB TO MAINTAIN A MORE REGULAR GRASS
CUTTING SERVICE FOR A DESIGNATED SPORTS PITCH AREA WITHIN THE MEMORIAL
FIELD AND TO PROVIDE REPLACEMENT FOOTBALL GOALS THAT WERE PREVIOUSLY
The meeting was closed to enable Daye Goddard to discuss this with
Cllr Willett proposed that £150 be made available to cut the
grass until further discussion took place at the September meeting.
Seconded by Cllr Mrs Damiral-White. Unanimously agreed. Motion carried.
4145. TO CONSIDER THE REQUEST BY SAVVY TO PLACE A CONTAINER
ADJACENT TO THE SCOUT HUT IN THE GAP TO THE REAR OF THE BUILDING
FOR USE BY SAVVY.
The meeting was closed once more to enable Daye Goddard to inform
the Councillors about this project.
At present temporary storage for equipment used by SAVVY is available
at the Police Station. However Suffolk Coastal Sports Development
Team have a container that could be used by SAVVY and give extra
storage for the scouts. The relocation costs would be met by SAVVY
but more information is needed on this. Cllr Willett proposed we
support this in principle and support any planning application that
might be applicable. This subject can be incorporated in the paper
to be submitted by Cllr Ms Trotter-Langlois regarding the proposed
sports use on the Memorial Field.
4146. TO RECEIVE AN UPDATE REGARDING COMMUNITY USE OF SCOUT
HUT AND ADDITIONAL STORAGE FACILITIES FOR CLUB SAX: - deferred
until a response is received from the Scouts
4147. TO CONFIRM THAT ALL COUNCILLORS HAVE COMPLETED THE
REGISTER OF INTERESTS AND RETURN TO THE CLERK WITHIN 28 DAYS FROM
JULY 1 2012: A further email has been received regarding
the completion of the register advising Councillors to complete
online. The Clerk will provide the individual appointed reference
numbers for the Councillors to log on to the SCDC site.
4148. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White reported on the following applications that
were discussed on the 2nd July 2012:-
Martin McColl Ltd
6-8 Market Place, Saxmundham
Installation of internally applied vinyl graphic signs depicting
The Committee strongly objected as the signs are out of character
with the conservation area.
M.R.King & Son
Garage, St. Johns Road, Saxmundham
Replacement of old signage with new corporate image signage 3 no
. fascia signs internally illuminated halo illumination, 2 no sets
of corner lights
The committee supported this application
18 Rendham Road, Saxmundham
Erection of single-storey front extension, together with conversion
of existing and proposed roof spaces, rendering external walls of
resultant dwelling & installation of car turning area
The committee supported this application
Church Place, Retail Park, Church Street, Saxmundham
Erection of 1. No Trolley Bay enclosure adjacent to main entrance
of retail unit 1
The committee supported this application.
SCDC planning approval received:
C12 0710 Martin McColl Ltd 6-8 Market Place, Saxmundham –
removal of 2nd floor window to rear of building and installation
of a louvred panel. Installation of an air conditioning condenser
unit internally to 2nd floor room up against new louvre panel –
approved 3 July 2012
C12 0917 Tesco Stores Ltd Addition of two non-illuminated window
vinyl graphic images, one non-illuminated “Hello” graphic
mounted to wall and one non-illuminated vinyl graphic mounted on
C12 1028 and 1029 Ipswich Building Society 10 High Street, Saxmundham
Conversion of flat to two one-bed roomed flats and alterations and
additions along with fire & acoustic separation works (renewal
of C07 1972)
Two further applications had been received today:
C12 1289 15 Albion Street, Saxmundham - Demolition of existing single-storey
dining room and erection of two-storey extension. – These
will discussed at a later date.
Email Mark Thompson Director of East of England Planning Consultants
offering to attend a Council meeting to give a short presentation
on how recent changes to planning legislation can impact on our
4149. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews advised that the July edition should be distributed
4150 TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
The Clerk apologised for inadvertently missing out the report on
the Market Hall on the agenda.
Cllr Mrs Sculley advised the following:-
* dishwasher had been installed
* Penny Mackay had kindly repaired the stage curtains
* Possible refurbishment of the Market Hall. Cllr Cassels will prepare
a questionnaire to enquire about future usage of the Market Hall.
A Feasibility Report is essential particularly as if a total refurbishment
is planned the hall would have to be closed for a number of months.
* Sound system and hearing loop have been purchased and are installed
Cllr Cassels has provided a profile for the planned ‘Meet
Your Councillor’ clinics being organised by Cllr Trotter-Langlois
who encouraged fellow councillors to send her a brief profile and
photograph of themselves.
Cllr Ms Trotter-Langlois advised dates for the following activities
* 14th July – Table Top sale in the Market Hall, 10am –
* 21st July – SAVVY will have a stall at the BFRA fete
* 28th July – Open Air Family Film Night Memorial Field from
* 4th August – Leiston Skate Jam 1pm – 3pm
* 11th August – Table Top sale in the Market Hall, 10am- 3pm
* 25th August – Party in the Park – Memorial Field from
Cllr Ms Trotter-Langlois thanked Stuart and Norman Watson for cutting
the grass around the swings at
the Seaman Avenue Park.
Cllr Tricker reported that the Fromus Centre fete last Saturday
was very successful with around 300 attending
Cllr Mrs Andrews advised that the Barn Dance held last Saturday
was successful and the band excellent
4151. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
4135.1 Missing dog bin from Henley Close, Cllr Howe advised that
the bin had not yet been replaced. Clerk
has been investigating this and will continue to.
4135.2 Olympic Torch, Cllr Mrs Andrews advised that the Olympic
Banners which did not arrive had been
paid for: a refund is awaited. Cllr Mrs Andrews enquired whether
some money could be
used for the purchase of an Olympic Torch to be displayed in the
Market Hall. She advised that the
children had a thoroughly enjoyable time on 5th July and those who
created their own torches for
the competition held in the Market Hall had provided excellent replicas
of the torch by using cardboard
and crepe paper. A previous Olympic contestant, from Framlingham
College, who had participated in
the South African Hockey Team at two Olympics, judged the torches
and presented the prizes to the
children. The Meadowbrook Centre provided two banners and smaller
flags – these were also judged
and two prizes were presented to the winners. The large banners
will be displayed in the Market Hall
during the Arts Festival. The feather banners that were displayed
on the forecourt and at North and
South Entrance on the Olympic Torch Day will be used for other events.
The company who failed to
supply the lampost banners have offered to supply, free of charge,
further feather banners for the
Saxmundham Arts Festival. Cllr Tricker proposed that £300
be allocated for the purchase of an Olympic
Torch, seconded by Cllr Willett. Unanimously agreed. Motion carried.
4152 DATE OF NEXT MEETING: 10th September 2012
Meeting closed at 10.25pm
* Page 4 of 6 Town Council 09 July 2012