Saxmundham Town Council
Saxmundham Suffolk IP17 1AF
Tel/Fax: 01728 604595
Minutes of a meeting of Saxmundham Town Council
held at the Market Hall on Monday 10 November 2014
Present: Cllr J. Fisher – Chairman
Cllr Mrs M Andrews
Cllr Sir Peter Batho
Cllr Ms L Hailey
Cllr K Howe
Cllr Mrs L Jardine
Cllr R Plant
Cllr Mrs D Sculley
Cllr Ms C Trotter-Langlois
Cllr D Tricker
In attendance: Ms M. Gallop, Town Clerk
Imogen Green, Clerical Assistant
PCSO Thora Taylor
County Councillor Michael Gower (late arrival due to previous commitments)
5 members of the Public
Richard Cornwell, EADT
* Chris Burslem, Project Co-ordinator gave a short presentation
for the three communities Saxmundham,
Kelsale and Benhall for Mobility, Pedestrian and Cycle Project.
However pedestrianisation would cause more problems than ever and
much planning and professional advice will be sourced for the way
forward. This project will be time consuming and expensive and Mr
Burslem is hoping for a donation from the Town Council.
* A complaint regarding the lack of space on the Notice Board outside
Waitrose was expressed but this matter is already in hand. It would
be beneficial if there could be room for activities and events to
have separate space.
REPORT FROM THE LOCAL POLICE ( report attached)
PCSO Thora Taylor read out the report. There were ten recorded crimes
in October. Anyone who is registered for Police Direct on their
phones need to re-register onto Police Connect.
REPORT FROM THE DISTRICT COUNCILLORS:
* Cllr Sir Peter had nothing to report.
* Cllr Mrs Andrews is preparing a shortened version about CILS (Community
Infrastructure Levy). There are over 100 pages regarding this on
the net and it explains how this will effect Saxmundham from April
* Tenza Technologies, our local packaging company in Saxmundham,
is in the hands of administrators with a loss of around 70 jobs.
This is devastating news for the families of the workers and will
have a catastrophic impact on our local industry. The company is
continuing to trade on a limited basis whilst the joint administrators
are in talks with interested parties.
4580. TO RECEIVE DECLARATIONS OF INTEREST:
* To Receive Amendments to the Register – None declared
* To Receive Declarations of Pecuniary Interest in Respect of Items
on the Agenda – None declared
* To Receive Declarations of Non Pecuniary Interest in Respect of
Items on the Agenda - Cllr Tricker declared an interest as a volunteer
director of SADCIC who manages the Fromus Centre on behalf of SCC.
Cllr Mrs Sculley declared an interest in agenda item number 12 regarding
the Market Hall. Cllr Mrs Andrews declared an interest in agenda
item 13 as she is the representative on ESTA.
* To Consider Full/Partial Dispensations for Pecuniary Interests
- No dispensations required as no Pecuniary interests declared
4581. TO RECEIVE APOLOGIES FOR AND CONSENT TO ABSENCE:
Cllr Willett, work
4582. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
13 OCTOBER 2014
TOWN COUNCIL MEETING previously circulated: Unanimously
agreed. Motion carried.
The Clerk informed everyone that Mr Welfare who was presented with
a cup as winner of the Best Front Garden competition at last months
meeting had been able to show photographs of himself collecting
the cup to his wife who was in hospital at that time. Unfortunately
we have just been informed that Mrs Welfare has now sadly died.
4583. TO NOTE THE STATUS OF ACTIONS ARISING FROM THAT MEETING:
Action By Status
Action Public Forum Town Clerk
Raw sewerage running down Mill Road as the pipes are inadequate.
Pipes have been unblocked weekly but the situation re-occurs regularly
despite this. Clerk contacted Anglian Water and the Area Engineer
came to carry out an inspection. However he thought it was a burst
main but we are quite sure this is incorrect but they will contact
Essex & Suffolk.
Action 4568 Local Plan circulated to all Councillors Town Clerk
Local Plan – Meeting necessary with SCDC planning regarding
Local Plan has been held. The Clerk will attend a further meeting
regarding this later this month.
Action: 4570 - Flag Pole Cllr Fisher
Cllr Fisher is researching the provision of a flag pole and he is
waiting for a price for this.
Action: 4570 – Market Hall Town Clerk
The Clerk has instructed the contractors to paint the railings and
benches outside the Market Hall. The porch appeared not to be up
to standard but dirt runs off the lead when it rains.
Action: 4576 –
Data Protection Town Clerk - Clerk has registered the TC for data
4584. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
782 email Nikki Berry Sizewell C Community Forum – update
783 email Suffolk Police – Leiston & Aldeburgh Area Neighbourhood
784 Suffolk Highways – High Street crossroads, Saxmundham
– Traffic signal improvements – work to be carried out
17-23 November 2014
785 email SCC – response to Clerk’s complaint regarding
highways pavement defect back of Market Place
786 Minutes of BOS meeting
787 email Bob Clench Highways – Receipt of £1000. Formal
Consultation period due to finish Thursday 6 November – consideration
of any objections then further update
788 Citizens Advice Bureau – Thank you for donation of £1000
789 Saxmundham & Framlingham SNT minutes of meeting in October
790 Leiston & Aldeburgh Area Neighbourhood Watch Newsletter
791 email Patrycja Ploch Planning, Local Plan
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
None received this month.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C456 Email Suffolk Coastal Local Plan
Sustainability Appraisal Scoping Report
C457 Jenny Ward Health Watch
Health watchdog says more attention should be paid to discharging
people from care premises in Suffolk
C458 Email Barbara Berry
Public meeting Benhall Club Wednesday 12 Nov regarding Winter Storms
4585. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
* Update on Remembrance service Tuesday 11 November – Cllr
Fisher thanked all those who attended the Remembrance service on
Sunday at Kelsale. He explained that there would be a short service
in Fromus Square at the War Memorial on Tuesday.
* Cllr Fisher advised that in the past the Clerk had been very involved
in the arrangements for Christmas. Last year, during her sick absence,
Cllr Howe continued to work extremely hard in the preparations for
this event. Our event was always on the first Friday in December.
However this year the businesses of Saxmundham decided they would
like to organise a different event on a much smaller scale. This
will be on Saturday 6th December and starts at St. John’s
church at 3.30pm with a lantern parade to Fromus Square.
* The proposed purchase of the Police Station is ongoing but is
taking more time than was thought but we are hopeful that it might
be ready by next Easter.
4586. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE AND
RECOMMENDATIONS: Cllr Plant , Chairman of the Finance Committee
* To approve the request for a donation of £300 from the Co-ordinator
of the 3 Communities Mobility, Pedestrian and Cycle Project. Cllr
Plant proposed we approve the donation, seconded by Cllr Mrs Sculley.
Unanimously agreed. Motion carried.
* To approve the proposal to budget for the recommended 2% rise
by the Local Government Pay Scale. Cllr Plant advised that we need
to make provision for pensions and as we value our staff we should
budget accordingly. Cllr Plant proposed we make provision in our
budget for these costs. Seconded by Cllr Mrs Jardine. Unanimously
agreed. Motion carried.
* To discuss the budget and precept for 2015/2016 - We are waiting
to hear from SCDC regarding Council tax before the budget is presented
for final approval.
* To recommend that we have a joint meeting with the Town Council
and BFRA on the 17th November regarding the Sax Music Festival.
(Cllr Mrs Jardine had previously requested a meeting with BFRA regarding
next years’ St. Georges’ celebrations as she was unable
to attend their meeting in October which was the same evening as
our Town Council meeting). The Finance Committee recommended that
there should be a joint meeting with BFRA on the 17th November and
required agreement from the full Council. However, Cllr Plant, having
realised that Cllr Tricker had been in touch with BFRA regarding
the Music Festival thought that communications between them were
wholly inappropriate because this had not been approved by full
Council. He questioned on what authority Cllr Tricker had to make
preliminary enquiries as all correspondence should go through the
Clerk as we are a public organisation and should be transparent.
Cllr Tricker explained that he was passing on the comments made
and agreed in the Finance Committee. He wanted a meeting to get
more information in order to justify a potential expenditure of
up to £10K! This was merely a request for prior information
in order to save time on the night of the meeting, at which we had
2 items to discuss with BFRA and only 30 minutes in which to do
it. These would have been exactly the same points he would have
raised again on the night. Any information / suggestions gained
from the meeting would go to full council for any decisions. Cllr
Plant did not accept his reasoning before the Council had made a
decision. Cllr Plant proposed that the Council agree to nominate
three Councillors, Mrs Jardine, Howe and Tricker, attend a meeting
with BFRA on the 17th November. Seconded by Cllr Howe. Two abstentions,
Cllr Mrs Andrews and Sir Peter. Motion carried on majority. As Cllr
Howe who is Chairman of the Business Association has a meeting that
evening it was agreed that Cllr Plant would attend.
* To receive an update on the Youth Project – the planning
application for the portable building had been received but planning
agreement will take about 10 weeks and it will be a further 8 weeks
to build the portakabin. Cllr Tricker requested objectives for continuation
of the Youth Club to be received three days before the next Town
* To advise that we will consider a donation to Saxmundham Museum
at the January meeting of the Finance Committee. Donation requests
are considered quarterly.
4587. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:
Maddie Gallop Sax Town Council
Sax War Memorial Playing Field, Rendham Road, Sax
To provide a portable building for use as a youth club for a period
of 2 years
Cllr Mrs Andrews declared an interest as a member of the planning
committee SCDC. All remaining Councillors unanimously agreed. Motion
James Perks Byways
Part side garden of Kinnersley, 33 Rendham Road, Saxmundham
Variation of condition 3 of planning permission C13/0163
Cllr Tricker declared an interest as volunteer director of the Fromus
Centre who run the Smile Café. Cllr Mrs Andrews declared
an interest as a member of the planning committee SCDC. Cllr Fisher
proposed we fully support increasing hours for the Pear Tree Café,
seconded Cllr Ms Trotter-Langlois. Motion carried with two
4588. TO CONSIDER THE LOCAL PLAN – SITE ALLOCATIONS
AND AREA SPECIFIC POLICIES WORKING GROUP – INVITATION TO EXPRESS
AN INTEREST IN BEING INVOLVED:
Cllr Mrs Andrews advised awareness and caution with regard to any
planning applications that come in as Saxmundham already have sufficient
houses. There is an increasing concern about the lack of jobs in
the area and building more houses would result in more residents
not being employed and infrastructure is already sorely stretched.
There are also a number of pieces of land that have been deemed
as unsuitable for building. However under Government Policy borders
can be changed under the presumption in favour of sustainable development.
There are also some large areas of land that belong to both the
District and County Council and we have not been informed of any
intentions for their use.
County Cllr Michael Gower arrived at 8.10pm. The meeting was closed
to enable him to speak.
* Sizewell – the stage II consultations will not take place
until next year.
* Enabling Budget – it is hoped that the Clerk will be able
to obtain monies from this for the re-launch of the market.
* It has been Suffolk Adoption week and a Youth Employment Centre
had opened in Ipswich.
* Bentwaters will be discussed at a planning meeting on Wednesday.
* Money is tight and the budget for SCC is getting increasingly
difficult to meet demands
4589. TO RECEIVE A REPORT FROM THE COMMUNICATIONS COMMITTEE
AND CONSIDER ITS RECOMMENDATIONS: Cllr Tricker reported:
* Recent improvements have been made to our website and are continuing
on a daily basis. Information from Google Analytics was noted with
over 3500 sessions recorded in the past month by just over 2700
* Updates from recommendations were made during the meeting.
* The Notice Boards will be looked at in the New Year. Also an up
to date town map which highlights amenities. Consideration may be
given for a small information pack for new residents to the town.
* Future meetings will be in January, March, July and October next
4590. TO RECEIVE AN UPDATE REGARDING THE RE-LAUNCH OF THE
Cllr Howe advised the following:-
* A small committee had been formed to try and increase the footfall
to the market.
* There will be a re-launch for the Market this Wednesday and a
few stalls will be able to go into the Market Hall as well as the
* No success as yet with the provision of music during the market
* We have not been able to locate previously used bunting
* The Town Crier gave out 500 flyers during the weekend to try and
promote the market
* Cllr Howe thanked those involved for their hard work
4591. TO CONSIDER PROPOSALS FOR FUTURE DEVELOPMENT/MAINTENANCE
OF THE MARKET HALL:
The Town Council have contributed £250 towards drawing up
plans of the Market Hall as it is which we have received. The Action
Sax Group are researching renovation and improvement for the Market
Hall. They are going to give a presentation of their ideas next
year together with a Business Plan.
4592. TO RECEIVE AN UPDATE ON SAXMUNDHAM RAILWAY STATION:
FOSS are still waiting for a response from Greater Anglia as there
have been delays believed to be because the franchise is up for
renewal in 2016.
4593. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
OTHER BODIES INCLUDING WORKING PARTIES:
* Cllr Plant had attended various Power Station meetings
* Cllr Mrs Jardine advised that the St. Georges’ Day letters
have been circulated and she is having a meeting with BFRA next
* Cllr Ms Hailey advised there still had been no reply from the
Housing Developers regarding the erection of bins.
4594. DATE AND TIME OF NEXT MEETING: 8 DECEMBER
2014 at 7.15pm
Meeting closed at 8.35pm.