MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 12 NOVEMBER 2012
IN THE MARKET HALL AT 7:15pm
Cllr. Sir. P Batho Chairman
Cllr G. Cooke
Cllr Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Mrs M. Gallop, Clerk to the Council
Sgt Nigel Tompsett
6 members of the public
The Chairman, Cllr Sir Peter welcomed everyone to the meeting and
advised that he had been very impressed with the turnout at the
War Memorial in Fromus Square for the Remembrance Sunday service.
* Seaman Avenue Play Area – concern expressed over the removal
of some play equipment and no replacements as yet. Equipment had
been removed for safety reasons. The zip line had been taken down
but has not worked for the last six years and would cost more to
repair than purchase new.
* Suggestions were made with regard to possible Section 106 for
the new development on Rendham Road – Cllr Mrs Andrews to
* Concern was voiced over the new opening for the pedestrian crossing
from Waitrose car park as there were a number of steps but the disabled
will be able to cross the zebra crossing, turn left and then go
up the original path.
* Vote of thanks given to our caretaker, Judy Chesterfield, who
arrived at 6am for cleaning the Market Hall after a previous nights’
event in readiness for the refreshments after the Remembrance Service
in Fromus Square.
REPORT FROM THE LOCAL POLICE: Sgt Tompsett advised
that 11 crimes had been recorded for October -
2 thefts, 3 criminal damage, 5 assaults and 1 motorist failing to
stop for the Police. The Crime reduction advice given was for better
security needed with outbuildings and sheds as if left insecure
make easy targets for prospective thieves.
Apparently there have been further incidents regarding a group of
youngsters originating from Leiston. Sgt Tompsett advised that this
is a continuing issue and they were doing their best despite having
insufficient numbers of Police in this economic climate.
REPORT FROM THE COUNTY COUNCILLOR: Cllr Leighton
had given his apologies for absence due to being on holiday.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Tricker thought that
supplementary guidance was
needed regarding Solar Farms but Cllr Mrs Andrews, who is a member
of the Planning Committee, advised that no discussions had taken
place at the District Council yet.
4189. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer
director of the local social enterprise, The Saxmundham & District
Community Interest Company, who are now managing the Fromus Centre,
on behalf of Suffolk County Council. Cllr Cassels declared a pecuniary
interest as he is now the Editor of the new monthly newsletter the
Town Herald which will be in competition with our Saxmundham News
for advertisements the Editor of the new monthly newsletter the
Town Herald which will be in competition with our Saxmundham News
4190. APOLOGIES FOR ABSENCE: Cllr D Willett, work
4191. MATTERS TO BE RAISED UNDER AGENDA ITEM 18:
4191.1 Grit Bins – Cllr Mrs D Sculley
4191.2 Olympic Torch Flags – Cllr Mrs D Sculley
4192. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 8
OCTOBER 2012 TOWN COUNCIL MEETING previously circulated:
4193. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
4182 To date SCDC have not obtained the Deeds for Fromus Square
from the Land Registry
4183 Clerk to write a letter of thanks to Mr P Cook from the Lord
4194. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
654 SALC Forthcoming courses
655 Suffolk Acre update
656 Aldeburgh Business Association – Christmas lights
657 Woodberry of Leamington Spa brochure
658 Suffolk Hedgerow Survey Newsletter
659 Directory of Resources for Voluntary Organisations
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
201 Email draft EDF Statement of Consultation with the Community
Tuesday 13th November 7.30pm at Leiston Community Centre . The Stage
1 consultation will begin on 21 November and will run for 11 weeks
closing on 6 February 2013. Various exhibitions will take place
and one will be held in the Market Hall on Thursday 29 November
from 2pm – 8pm.
202 Suffolk Acre – Volunteers needed to help vulnerable people
stay warm. Over 56,000 or 1 in 5 households in Suffolk are estimated
to be in fuel poverty with an average of over 400 ‘excess
winter deaths’ a year
203 Suffolk Acre – Extraordinary General Meeting 26th November
6pm at Brightspace
204 Police & Crime Commissioner – elections Thursday 15th
November for the new position of the Police and Crime Commissioner.
205 email SCDC regarding Sizewell C Joint Local Authorities Group
Chairman’s Update. This will be published at regular intervals.
206 email Rebecca Smithers – Poor drainage of Fairfield Drive
- this is designated as a private road and is not adopted and is
therefore the residents own responsibility for the upkeep. Clerk
to liaise with Suffolk County Council and advise the residents to
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Email Caroline Rinder SCDC
Autumn budget meetings
Meeting tonight has been cancelled due to low bookings. The meeting
on 19 Nov on SCDC Cllrs Mrs Andrews and Fisher will attend
Sizewell C Statement of Community Consultation
Sizewell C newsletter has been sent to all the homes and businesses
in a 10 mile radius of Sizewell.
Email Malcolm Blakeney
AGM of SPLIG Wednesday 23 January 2013 at Leiston Community Centre.
– meeting on 13 November has been cancelled
4195. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Sir Peter attended a meeting with Chairman of Local Parishes
held at Snape by EDF to announce the beginning of the Consultation
of Sizewell C Local Forum. If the building of Sizewell C goes ahead
it will take a number of years to complete. As Sir Peter will relinquish
his position of Chairman in May next year he wondered if anyone
else would like to take on the role as representative as all Chairmen
The Town Clerk advised the following:-
* The next meeting of the Finance Committee will be held on Monday
3rd December 2012
* A bench is being given to the Town Council and will be placed
along the footpath behind the Primary School
* A reminder was given to those Councillors who had not registered
their interests on the website as this is a legal requirement. Since
the Localism Act it is a criminal offence to discuss a topic that
you may have an interest in but have not recorded it with the District
Council. The original deadline was at the end of September.
4196. FINANCE REPORT:
* To approve the monthly finance report to end of October 2012 –
Cllr Cooke proposed this as correct, seconded by Cllr Mrs Sculley.
Unanimously agreed. Motion carried.
4197. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN:
The questionnaire needs to be refined and will be circulated
in January 2013.
4198. TO APPROVE A REQUEST OF PLACING ORIGINAL FOOTBALL
GOALS ON THE MEMORIAL FIELD AND TO RECEIVE AN UPDATE OF ACTIVITIES
OCCURING ON THERE and RESPOND TO SCDC APPLICATION FOR SAXMUNDHAM
POSITIVE ACTIVITIES FOOTBALL PROJECT FOR OUTDOOR PLAYING SPACE FUNDING
The Clerk received a letter from Ms D S Goddard who advised the
Town Council that she is now making an application to Suffolk Coastal
for Outdoor Playing Space Funds to purchase two vandal proof football
goals for use on the Memorial Field for the young people who engaged
all summer with the football programme. The Town Councillors unanimously
supported this purchase and the placement of the goals on the Memorial
Field.. Motion carried. Cllr Ms Trotter-Langlois did not vote as
she is a member of the SAVVY committee.
4199. TO CONFIRM SAXMUNDHAM TOWN COUNCILLORS OBLIGATION TO DECLARE
THEIR INTERESTS: Cllr Tricker advised that on checking
the public available registry on the Suffolk Coastal District Council
website he was amazed to discover that only four Councillors were
registered and neither of them were the Chair or the Vice Chair.
He expressed an exhortation on fellow councillors to meet their
obligations and show that as Town Councillors we are fully compliant
with the law. It is a legal obligation on each Councillor under
the Localism Act to complete this obligation themselves and keep
their interests up to date.
4200. TO CONFIRM THE WORKING HOURS OF THE TOWN CLERK:
Cllr Sir Peter thought that this should be deferred until December
because the Personnel Committee had not met recently. However Cllr
Mrs Sculley disagreed because at the last Personnel meeting it had
been agreed to put this to the full Council at theNovember meeting.
Cllr Cooke agreed with Cllr Mrs Sculley and it was decided that
the subject would be discussed at the end of the meeting, en camera.
4201. TO DISCUSS THE RENT OF THE MARKET TRADERS DURING INCLEMENT
WEATHER: A discussion about whether a reduction in rental
should be allowed for a certain period of time, reverting back to
the full cost. Cllr Tricker proposed that a 25% reduction be given
for the months of December, January, February and March due to the
combination of the winter months and the present economic climate,
reverting back to the full rental from April 2013. Cllr Howe seconded
this proposal. 7 Councillors voted for, 3 against. Motion carried
on majority. The Clerk will inform all the traders this week in
4202. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley reported:
Cllrs Mrs Sculley & John Fisher met with Keith Moore, a retired
Surveyor, from Yoxford, who had previously offered his services
free. Mr Moore went over the hall, stage, toilets and kitchen and
his conclusion was that the Market Hall is a small town community
centre and the hall itself meets the needs of local people. He said
we could spend thousands removing the floor but why replace when
there is not a lot wrong with the present one. He felt the hall
is tired and could do with painting, the stairs to the stage could
possibly be carpeted and the gentlemen’s toilets could possibly
be updated. The kitchen is fine. In his opinion he felt any serious
money spent on the hall would not be recouped and in this day and
age it would not be appropriate for a Town Council to spend hundreds
of thousands of pounds on updating a local community hall –
just keep the hall clean and bright.
4203. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE:
Cllr Mrs Damiral-White reported:
C12 2200 – Part side garden, The Chestnuts, Church Street,
Saxmundham – could this new application be supported rather
than not objected to! This application is outside of the Town development
and the Planning Committee had no objections when they discussed
it on the 5th November. The Council debated this issue and unanimously
supported the Planning Committee’s decision of no objection.
If the applicants do not receive a positive response from the District
Council they will be able to register an appeal.
C1234 6-8 Market Place, Saxmundham – Installation of internally
applied vinyl graphic signs depicting
products – comments needed – 4 against 1 no objection.
The committee unanimously agreed that unless the Town Council are
specifically involved or asked by other parishes for our opinion
regarding Solar Parks consideration does not apply.
Planning permission received from SCDC:.
C12 1123 Land west of 56 to 80 Mayflower Avenue, Saxmundham –
SCDC permission for Outline planning for 20 dwellings
4204. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
The Clerk advised that the website server was down. Cllr Fisher
clarified this information advising that Skymarket have merged with
another company resulting in problems that have not been resolved
as yet and the Clerk is not able to update anything on the website
Having previously declared an interest in Saxmundham News Cllr Cassels
left the room. Saxmundham News should have been delivered today
but unfortunately no-one had received a copy. This is the second
edition since the editorial has been taken over by Mr C Burslem.
Cllr Mrs Andrews commended him for his sterling work and advised
that she could not find anything that would contravene the rules
regarding Leiston Press obtaining advertisers and printing the newsletter
nor the fact that Saxmundham News is in competition with advertisements
with the new monthly newsletter, the Town Herald. Cllr Cassels returned
to the meeting.
4205. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Howe attending a BOS meeting and advised that the Christmas
trees will be put up on Tuesday 20th November and taken down on
the 5th January. The delivery will be next Monday 19th November.
He informed the Council that Saxmundham will be sharing the Mary
Portas initiative Award with neighbouring towns. He will give a
further update at the December meeting.
4206. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3:
4191.1 Grit Bins – Cllr Mrs D Sculley advised that the provision
of grit bins was discussed in February of this year and the working
party need to meet to clarify the most needed sites for grit bins.
4191.2 Olympic Torch Flags – Cllr Mrs D Sculley requested
clarification regarding the barriers and flags that had been ordered
and paid for which didn’t arrive for the Olympic Torch on
5th July. The Town Council paid £2662.36 and only received
4 banners but the flags which were promised for erection on the
eve of 4th July did not arrive. This matter needs to be pursued
and the Clerk will investigate.
4207. DATE OF NEXT MEETING: 10 DECEMBER 2012 -
Apologies for absence for this meeting were given by Cllrs Mrs Andrews
and G Cooke.