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MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 8 OCTOBER 2012
IN THE MARKET HALL AT 7:15pm


Present:


Cllr. Mrs M Andrews
Cllr. Sir. P Batho Chairman
Cllr J.Cassels
Cllr Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs Sculley
Cllr. D. Tricker
Cllr. Ms C Trotter-Langlois
Cllr. D. Willett

 

In attendance:

Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
Mr Tom Potter, EADT
12 members of the public



The Chairman, Cllr Sir Peter welcomed everyone to the meeting.


A presentation of awards for Saxmundham in Bloom 2012 - Cllr Sir Peter presented the awards for the
best front garden and the hanging basket, but unfortunately the winners of the best small garden and the drought garden were unable to attend.

.

* Best Front garden – Mr & Mrs Calver
* Best Small garden - Mr & Mrs Wright
* Best Hanging baskets - Mr & Mrs Palmer
* Drought garden - Yvonne Davey


PUBLIC FORUM:


* Cllr Mrs Damiral-White advised that she wished to quash rumours that had been circulated around the town and confirmed that she was personally in good health. She also re-iterated that Colonel Warren was in much improved health and Hurts Hall was being sold as he has moved away from the area and commented that Mr Glynn Moye is enjoying improved health.
* Daye Goddard advised that the Football project held on the Memorial Field was attended by 360 youngsters between the ages of 12 and 21 over the 20 sessions. A request has been made to the Town Council for the provision of football goal posts. Cllr Tricker requested the Memorial Field be an agenda item in future to enable the Town Council to keep abreast on the three proposed projects.
* There will be two questionnaires regarding the Town Plan, one for adults and one for youngsters aged between 10 and 18. The final meeting regarding the questionnaire is tomorrow, 9th October, at the Gannon Rooms. The survey will be widely promoted and the steering group will encourage as many people as possible to complete the questionnaire.

REPORT FROM THE LOCAL POLICE: The Police had circulated a report together with their apologies. The clerk read out the report that consisted of 11 recorded crimes for Saxmundham during September.

REPORT FROM THE COUNTY COUNCILLOR: County Cllr Rae Leighton advised that the Military and Community Covenant regarding withdrawing our forces from Afghanistan and Germany will be discussed at Endeavour House this coming Thursday. Troops coming back to this country will be joining our communities and the military families will need housing and education. New employment will also be necessary if they decide to leave the forces. Everyone will need to work together to prepare themselves for the future. SCC will freeze the council tax again this year but have to make savings of £50 million over the next two years. SCC have made £26 million savings so far this year.

REPORT FROM THE DISTRICT COUNCILLORS: Cllr Sir Peter advised that both he and Cllr Mrs Andrews had attended a meeting of the Sizewell Task Group meeting where the consultation process of Sizewell C was discussed.

AGENDA

4173. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered.
Cllr Tricker declared an interest in the Market Hall as a volunteer director of the local social enterprise, The Saxmundham & District Community Interest Company, who are now managing the Fromus Centre, on behalf of Suffolk County Council. Cllr Cassels declared a pecuniary interest as he is now the Editor of the new monthly newsletter the Town Herald which will be in competition with our Saxmundham News for advertisements.

4174. APOLOGIES FOR ABSENCE: Cllr G Cooke, holiday
Cllr Tricker voiced concern about the continuous low attendance of Cllr Cooke at Town Council meetings but he was advised that Cllr Cooke had been elected by the local electorate. It was suggested that Cllr Tricker may wish to speak directly to Cllr Cooke about this.

4175. MATTERS TO BE RAISED UNDER AGENDA ITEM 15: None raised

4176. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 10 SEPTEMBER 2012 TOWN COUNCIL MEETING previously circulated: Cllr Mrs Sculley proposed these as correct, seconded by Cllr Willett. Unanimously agreed. Motion carried.

Cllr Mrs Andrews arrived from a previous meeting.

4177. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
* Having previously discussed the Memorial Field within the Public Forum Cllr Tricker proposed this subject be a regular agenda item, seconded by Cllr Ms Trotter-Langlois. Unanimously agreed. Motion carried.
* Cllr Ms Trotter-Langlois advised that the Party in the Park held on the 29th September was a great success with glorious weather although not as well attended as hoped for. Four months remain to complete the funding application from the Big Lottery Fund Grant, Parks for People. The Skate Park committee are working very hard to complete the consultation before the funding applications open shortly.
* Many youngsters would like to see a Multi Sports Court Project and the February/March funding from Sports England Grant would be ideal.
* The football area on the Memorial Field is being maintained and cut at regular intervals through the Town Council. The Clerk will investigate expenditure for the provision of the requested football posts.
4166. In early September the Clerk requested assistance from Highways regarding a change in the sequence
of the traffic lights at South Entrance/Church Street due to severe traffic congestion and also the
possibility of yellow hatches being painted at the entrances to Waitrose and Tesco. County Cllr Rae
Leighton kindly offered to investigate the situation.

4178. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
648 EDF Energy Newsletter
649 SALC The Local Councillor
650 SCC Illuminated Christmas decorations & other temporary electrical equipment on or above the Public Highway
651 Suffolk Coast & Heaths August 2012 monthly update
652 Richard Vest Property Management consultancy Services
653 SCDC Payments for recyclable materials collected from ‘bring sites’ will no longer be made

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
200 SALC AGM 12 November 2012 at Haughley Park Barn - Councillors unable to attend due to our own Town Council meeting on that date.

C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C353 Email Caroline Rinder Suffolk Coastal
Town/Parish Liaison meeting Monday 12 Nov Leiston Community Centre Monday 19 Nov SCDC
Cllr Fisher to attend on the 19th November.
C354 Karen Cook
Police & Crime Commissioner Thursday 15 November 2012
The election will be held in the Market Hall.
C355 EDF Sizewell C Draft Statement Circulation


4179. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Sir Peter expressed his concern about a number of articles in the recent edition of Saxmundham News that did not have the authors names under them.

4180. FINANCE REPORT:
* To approve the monthly finance report to end of September 2012

Cllr Willett proposed this as correct, seconded by Cllr Mrs Sculley. Unanimously agreed. Motion carried.

4181. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN: Discussed earlier

4182. UPDATE ON THE OWNERSHIP OF FROMUS SQUARE: Cllrs Sir Peter and John Fisher, along with the Town Clerk met Jill Lee and David Gallagher from SCDC to discuss this matter last week.

* The District Council are going to obtain the Deeds from the Land Registry because there is some ambiguity over where the boundary of Fromus Square lies. We await to hear from them.
* They also visited the land at the back of the Market Place, old toilet block, which is to be sold by tender and the Town Council will be informed of the details when it is going to take place.

4183. UPDATE ON REMEMBRANCE SUNDAY: Cllr Mrs Damiral-White advised that this is a Civic Event and as Councillors are elected as Civic Leaders attendance to show respect for the people of our town would be welcomed. The Deputy Lieutenant will also be laying a wreath. This year the whole event will take place at the War Memorial in Fromus Square and we will muster at 10.45am on Sunday 11 November. Many organisations will attend and the URC will meet with the British Legion Chaplain to discuss a 10 – 15 minute service. A good turnout is expected.

4184. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: The following applications were deferred to a Planning meeting next Monday 15th October.

C12 1816 Seckford Foundation
Saxmundham Middle School, Seaman Avenue, Saxmundham
Erection of extension to the south of the existing school building. (The extension will be a Creative Arts block for the school and provide sufficient classrooms to facilitate an increase in capacity to 540 pupils)
C12 1879 Waitrose Supermarket
Church Street, Saxmundham
Erection of 2 covered trolley ports


Planning permission received from SCDC:

C12 1596 2 Revells Terrace, St.Johns Road, Saxmundham – erection of wooden shed in rear garden
C12 1604 Land & Buildings rear of 16 High Street, Saxmundham – Change of use of building formerly used as auction house to either Class A1 retail/Class A2 financial and professional institution/Class B1 business use, including partial demolition of existing building and external alterations
C12 1664 Waitrose Supermarket, Church Street, Saxmundham - creation of new pedestrian access from Church Street into supermarket car park.

Email Shelagh Tomiak Solicitor SCDC – Disposal of land at Saxon Road, Saxmundham
S.211 Tree work initial consultation Harpers Lodge, Harpers Lane, Saxmundham – re-pollarding group of four beech trees to Harpers Lane.

4185. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE: Cllr Cassels left the room as he had previously declared a pecuniary interest as he is now the Editor of the new monthly newsletter the Town Herald which will be in competition with our Saxmundham News for advertisements.
Cllr Mrs Andrews advised that the minutes of the Town Council meetings were being placed in the middle of Saxmundham News with a different colour paper. The future covers will be part of a photographic . Cllr Cassels left the room as he had previously declared a pecuniary interest as he is now the Editor of the new monthly newsletter the Town Herald which will be in competition with our Saxmundham News for advertisements.


4186. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Fisher attended the Community Rail Partnership last Thursday and was advised that there will be a change of timetable once the Beccles loop is operational. On the 20th, 21st and 22nd October the Lowestoft / Ipswich line will be closed for new signalling. Six people met today – Friends of Saxmundham Station -to discuss community use for the building.

4187. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3: None


4188. DATE OF NEXT MEETING: 12TH NOVEMBER 2012




Meeting closed at 8.50pm






Signed………………………………………… Dated…………………………………..……….

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