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Town Council

MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 9th JULY 2007
IN THE MARKET HALL AT 7:15pm

Present:



Cllr. J. Fisher, Chairman
Cllr. G. Cooke, Vice Chairman
Cllr. Ms V. Burdett
Cllr. Mrs R. Damiral-White
Cllr. K. Howe
Cllr. B. Jones
Cllr. G. Moye
Cllr. M. Palman
Cllr. Mrs D Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. S Trotter-Langlois


 

In attendance:
Mrs M Thurston - Acting Clerk
4 members of the public




PUBLIC FORUM
* The owner of 2 Chapel Road would like her property advertised for rent on the website.
* Representatives present from the Saxmundham District Development Partnership informed that they have obtained funding and the action plan should be implemented in the Autumn.
They would like to gain support & strengthen ties with the Town Council and suggest a Councillor joins the working party.

REPORT FROM THE LOCAL POLICE: None.

REPORT FROM THE COUNTY COUNCILLOR: No apology received, no report given.

REPORT FROM THE DISTRICT COUNCILLORS : Apologies received, no report given.

AGENDA

3100. DECLARATION OF INTERESTS: None declared

3101. APOLOGIES FOR ABSENCE: Cllr. Mrs M. Andrews, Cllr. Sir P. Batho Bt, Cllr R E Warren, PC Matt Gould.

3102. MATTERS TO BE RAISED UNDER AGENDA ITEM 15:
3102.1 Code of Conduct - Cllr Cooke
3102.2 Tesco, Friday Street, Cllr Cooke
3102.3 Cemetery - Cllr Sculley
3102.4 Litter Bin - Cllr Trotter-Langlois

3103. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 11 JUNE 2007 MEETING: previously circulated. After 2 minor amendments , unanimously agreed and sign. Motion carried.

3104. MATTERS ARISING THEREFROM:
Page 1. Cllr Damiral-White informed that damage & vandalism had occurred at the Scout HQ which PC Matt Gould had reported to her. A member of the public has given a donation of £2000 which will be used towards security at the HQ.
Cllr Cooke would like firm proposals from the Police for attending future meetings.

Page 2. Cllr Damiral-White asked if anything has been heard back from Country Travel, nothing to report.




Page 2. Cllr Damiral-White informed that a letter received from SCDC has been circulated, regarding rats in the Market Place. There have been further reports of rat infestation.

Page 2. Cllr Moye would like to see an award made from the Town Council to a member of the public in recognition of the good work of people.

Page 2. Cllr Palman advised that the recycling could start anytime from next year to 3 years time.

Page 3. Cllr Cooke would like a planning update from Hopkins Homes. All committees should have maximum numbers

3105. TO CONSIDER CORRESPONDENCE RECEIVED:

A - CORRESPONDENCE TO BE NOTED AND CIRCULATED

6 Businesses of Saxmundham thank you letter for £500 cheque for large tree, lights & electricity
7 Copy letter from SCDC - Rats at Market Place
8 Citizens Advice Bureau - thank you letter for donation
9 Coastal Accessible Transport Service Ltd - thank you letter for donation
10 East Anglian Air Ambulance - thank you letter for donation
11 East Suffolk Mind (The Willows) - thank you letter for donation
12 email from Saxmundham Library - 11 days closure for refurbishment July 2nd until July 12th
13 Environment Agency - Coastlines newsletter
14 Age Concern Suffolk - Requesting promotion of their work in Saxmundham News
15 Jackie Robbins - thank you letter to Cllr Fisher for assistance after the floods
16 SALC Newsletter of the Year 2007
17 SALC - Proposals for future Unitary Structures: Stakeholder Consultation Ipswich Borough Council
18 SALC - The Local Councillor
19 NALC - Development of the Sector
20 SCC - temporary closure of road - C238 Chantry Road, July 9th to 13th July
21 SCC - Forthcoming bus service changes
22 The Local Column - Through the Looking Glass - Benefits & drawbacks of the Quality Parish Scheme
23 SCC - Mobile Library Review
24 SCC - Newsletter regarding School Organisation Review update
25 Email SCDC - Confirming that Notice of Adoption of Code of Members' Conduct was advertised
26 SALC Training for New Councillors - 4 evenings course Mondays 30 July, 6,13 & 20 August 7pm- 9.15pm and other courses
27 Saxmundham in Bloom - Information regarding upkeep of baskets from Cllr Howe, man hours £121.50 + £58.50
28 SCC The future structure of Suffolk County Council

B - CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

01 Brook Farm Playgroup - thank you letter for donation and invite to their next meeting on 13th August at 7.45pm in the Playgroup's portakabin in the grounds of the school. Cllr C Trotter-Langlois offered to represent the Town Council but will not be able to attend the meeting on the 13th August.
02 SCC - Inviting support to improve community safety and reduce anti-social behaviour problems and request for positive actions taken by the Town Council. The Chairman will complete the form.
03 Flood/Sewerage issues - Benhall in dire need of major improvements. Cllr Damiral-White reported that on-going works at the site should alleviate the problems.






C - OTHER CORRESPONDENCE RECEIVED TO DATE:

04 Brook Farm flooding. An email from a resident informing the Council of a flooding problem as the gullies above the pond need clearing out. A copy of this has been forwarded to SCC.
05 Neighbourhood Newsletter - circulation

3106. TO CONSIDER PRESENTING AN ANNUAL AWARD TO ACKNOWLEDGE BUSINESS OR RESIDENT ENTERPRISE:
Cllr Moye would like the trophy to be called the SABRE award and the cost of a trophy would be approximately £50. Cllr Damiral-White supported this because there are a lot of unsung heroes in the town who put a substantial amount of work in the town which should be recognised.
This could be judged by a panel of Councillors and business people and it was unanimously agreed to take this forward. Motion carried

3107. CHAIRMANS ANNOUNCEMENTS:
Mrs Melanie Thurston acting as Clerk for the meeting as Maddie on holiday.

3108. FINANCE REPORT:
* To approve the monthly finance report to end of June 2007 (as attached)
No bank statements had been received at the time of printing however the report has now been reconciled. Cllr Cooke proposed these as correct, seconded by Cllr Palman, all in favour. Motion carried.
* To approve the Statement of Assurance for the year ending 31 March 2007 (figures herewith).
Cllr Cooke recommends that this is checked through for signatures. Proposed as correct
Cllr Cooke seconded Cllr Damiral-White, all in favour. Motion carried.

3109. TO RECEIVE A REPORT FROM THE PLANING COMMITTEE: Cllr Damiral-White reported on the following:


C07 1043
Mr & Mrs Mallion
52 Heron Road, Saxmundham
Erection of conservatory to rear
The committee offered no objections.
C07 1044
Mr B Maller
Part side garden 19 Manor Gardens Saxmundham
Erection of single-storey dwelling & new vehicular access
The committee are concerned about the access and egress but do not have any objections to the plan itself.

The following plans were approved by Suffolk Coastal District Council:

C07 0709
Mr & Mrs King
21 Manor Gardens, Saxmundham
Erection of single storey dwelling and new vehicular access
C07 0879
Mrs Sherry
34 Thurlow Close, Saxmundham
Erection of single-storey conservatory

Concerns over delays on the Church Road developments. The Clerk has received a response from SCDC informing that they are waiting for the developers to come back to them.
Cllr Damiral-White suggests that the Town Council are not happy with the lack of feedback and there seems to be a deliberate delay. The Town Council have approved all stages to date.
The Chairman will ask for a written update from SCDC.





3110. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE:
The minutes from the last meeting had been circulated but the date for the litter picking should read 7 & 8 July.

Cllr Cooke thought that the map should not have been given to the Business Association and the decision should have been approved at full Council with a one off payment being requested.
This should be an agenda item for the next Town Council meeting. Cllr Damiral-White proposed that issues raised at Committee Meetings should be brought to full Council for approval, seconded by Cllr Cooke, all in favour. Motion carried
The Chairman proposed that the map can be used by the Business Association, seconded
Cllr Burdett, all in favour. Motion carried

No report has been received back regarding the Fromus Square situation and it was agreed that Cllr Warren should continue with pursuing the ownership.

3111. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Moye advised that he would give a report at the next Town Council meeting.

3112. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
No report, Cllr Andrews will report to the September P/R committee.
The Chairman informed that the Clerk is updating the website however volunteers are needed as it is a large site to monitor.

3113. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties:
Cllr Howe reported that the portfolio has been put together for the Anglia in Bloom competition. Judging of the town takes place on 11 July and will also include the 2 schools as projects by the pupils have been completed.
112 hanging baskets are on display at a cost of £4,400. Sponsorship of the baskets has been received however there is a deficit of £1,300. The Town Council may need to help out financially. The cost of the watering was questioned.
Cllr Burdett reported that she had attended the SAVO networking lunch on behalf of the Skate Park Working Party and a further meeting will take place on 12 July. The forms have yet to be completed for funding.
Cllr Palman gave his apologies as he was unable to attend the CATS Annual General Meeting.
Cllr S Trotter-Leigh reported that CYDs will be holding a 10 year celebration in Leiston on 4 October, 4.30-7.30pm, all Town Council members are welcome to attend

3114. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN'S DISCRETION as notified under
3102.1. Code of Conduct - Cllr Cooke would like the Code of Conduct to be considered in association to Councillor activities prior to this years elections.
3102.2 Cllr Cooke also advised that the EDP Journal had contacted him to enquire whether the land at Friday Street will be used by Tescos but Cllr Andrews advised that this was apparently a rumour.
3102.3 Cemetery - Cllr Sculley advised that 12 graves at the cemetery had sunk by twelve inches.
SCDC needs to be informed of this urgently.
3102.4 Litter Bin - Cllr Trotter-Langlois advised Councillors that there is a considerable amount of litter on Seaman Avenue play area and thought a litter bin should be placed in the middle of the park.

3115. DATE OF NEXT MEETING: Monday 10 September at 7.15pm

The meeting closed at 8.43pm





 
 
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