MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 13th JULY 2009
IN THE MARKET HALL AT 7:15pm
Cllr. B. Jones, Chairman
Cllr. Mrs. M. Andrews
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher,
Cllr. K. Howe
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Mrs. D. Sculley
Cllr. Ms C. Trotter-Langlois
Cllr. Col R. Warren
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
Sgt Daye Goddard
PCSO Thora Taylor
Mr Lee Smith,Highway Engineer SCC
13 members of the public
A presentation of the SABRE Award ( Saxmundham Award for Business
and Resident Enterprise).
The SABRE Award is awarded to the person or business, who in the
opinion of the judging panel, has worked extensively for the benefit
of Saxmundham and its residents or “gone the extra mile”.
The award was presented to Mrs Helen Revell for her contribution
to the Saxmundham Community. Mrs Revell is Saxmundham’s Town
Recorder and is a real supporter of events that happen in Saxmundham.
* Rumours have been circulating regarding the vandalised Scout Hut.
The renovation of the Scout Hut will be entirely down to the Scouts
and does not have anything to do with any other organisation. The
Scout Hut belongs to the Scouts and they lease part of the Memorial
Field where the Scout Hut stands.
* Praise and thanks were expressed regarding the beautiful floral
display around the town.
* Mr Lee Smith, Highway Engineer from Suffolk County Council, advised
everyone about the necessity of placing H markings particularly
in an area of Heron Road that has been the subject of a neighbour’s
dispute causing great upset and hours of wasted police time.
REPORT FROM THE LOCAL POLICE: Sgt Goddard presented the Police report
(attached) and advised the following:-
* Unfortunately criminal damage has increased and there have been
14 damage related offences during the last month. Crime is monitored
and analysts’ from the Intelligence Unit at Halesworth decide
if an analysis is necessary in a particular area.
* Three people have been interviewed regarding the vandalised Scout
Hut and one was arrested. Further investigation will continue. There
was a presentation at the Middle School given by PC Stollery at
the Middle School with representatives from the Fire Station present
on Monday 13th July regarding all aspects of criminal damage including
* One of the three main priorities of the SNT is to monitor the
boy racers speeding around various areas of Saxmundham. The Market
Place area has been quieter recently but the High Street racing
* Mr Lee has assisted the Police with regard to wrongly marked yellow
lines in an area of Chapel Road
* Seasonal drinking plus more people on the streets always seems
to increase the number of crimes at this time of the year
* An incident occurred at the school regarding assault on a fellow
pupil and has been dealt with. Common assault took place in Saxon
Road a couple of weeks ago but the Council were advised that if
a crime number had not been given to the victim the crime is not
recorded and Sgt Goddard will look into this particular incident.
* Vehicular misuse by young people will be looked into very closely
– enforcement options can be used and cars can be seized.
REPORT FROM THE COUNTY COUNCILLOR: Cllr Leighton was unable to attend
the meeting and a report was not available.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Batho had sent his apologies
for non attendance due to an urgent commitment. Cllr Mrs Andrews
reported the following:-
* It appears that SCDC will be looking to make several cut backs
in the future and Mrs Andrews felt strongly about the need for public
consultation for Town and Parish Councils regarding financial priorities.
* The Unitary Review went to the judicial review who decided that
the most favoured option had not been discussed sufficiently and
further consultation was necessary. Extending Public Consultations
is just wasting time and turning out to be a financial farce that
looks like possibly being timed out before the next election.
* The application for a wind farm at Parham was approved and discussed
three years ago. Apparently not much has been heard of since the
approval and in that time a house has been built on a bend in Marlesford
making it impossible for vehicles to transport the turbine blades
through the village. The applicants will have to make alternative
arrangements if they wish to proceed with the wind farm.
3483. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. Cllrs Mrs Damiral White
and Miss Peall declared an interest in agenda item number 11 regarding
the Scout Hut.
3484. APOLOGIES FOR ABSENCE: Cllr Sir P Batho, previous commitment,
Cllr Cooke, holiday,
3485. MATTERS TO BE RAISED UNDER AGENDA ITEM 18:
3485.1 St. Georges’ Weekend expenditure – Cllr G Moye
3486. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 8th
JUNE 2009 MEETING previously circulated: Unanimously agreed and
signed. Motion carried.
3487. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
3467.1 Cllr Mrs Damiral-White purchased the halyard but unfortunately
the flag was unable to be flown on Armed Forces Day
The Clerk is still awaiting receipt of a third quotation for the
The Clerk had been at a meeting with the Senior Solicitor, Mr Burridge,
at Suffolk Coastal. He has written to Waitrose regarding ownership
of parcels of land in Fromus Square but Waitrose were unaware of
their ownership. Their property manager Kate Frearson is not yet
in post but Mr Burridge will liaise with her as soon as possible.
The Clerk is still awaiting quotations for maintenance costs for
Saxmundham in Bloom.
The Clerk has consulted the legal team at SCDC regarding letting
out the forecourt on a Wednesday for a similar stall as is on the
weekly market in the Market Place.
Cllr Sir Peter had clarified the query regarding sponsoring floral
displays near Notcutts, Woodbridge – the developers financed
them through Section 106.
3488. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
363 Suffolk Link Involvement Networks
364 Suffolk Constabulary – update on incident Litter bin Mill
365 HM Revenue & Customs VAT: Off street car parking provided
by local authorities
366 Suffolk Coastal Arts & Heritage Network
367 The Ipswich Hospital NHS Trust – Becoming a Foundation
368 The Town Telegraph
369 email Rural Services Network – Impact of the recession
on rural housing
370 SCC Passenger Transport newsletter
371 SCC Chairman for the year Cllr Joanna Spicer & Vice Chairman
Cllr Eddy Alcock
372 SCDC Agenda & minutes
373 SCDC Statement of Accounts 2008/09
374 Press Release Sizewell Parishes Liaison Group
375 Email Jim Selby SCDC Local Development Framework Task Group
meetings – next opportunity
to comment on a revised document September 2009
376 Communities & Local Government copy of a letter sent to
Chief Executive of SCDC regarding the Secretary of State’s
approach to decisions in relation to proposals for unitary structures
in Devon, Norfolk and Suffolk
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
79 Magnox South Socio-Economic Scheme funding opportunities if anyone
thought they are appropriate for us.
80 SCDC Consultation on Suffolk Coastal’s Climate change strategy
and action plan – comments by 14th August 09 – a working
party will liaise and report.(Cllrs Andrews,Howe,Palman & Warren)
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Email Simon Faro Italia in Piazza Saxmundham
Italian Food Market in Saxmundham Sunday 6th Dec!!
Clerk to sort – will attempt to change date to Saturday.
Email Malcolm Blakeney Steering Group Chairman
General meeting Monday 20th July 7.30pm Middleton Village Hall
Cllr Palman to attend
We are not in a position to offer any money but our original offer
Notes of meeting with SALC and EDF
Letter to Ms Taylor Brown PCT regarding removal of services from
Email Ms S Thompson
Complaint regarding parking difficulties since the opening of Waitrose
Clerk to respond
3489. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Clerk had a number of queries that need addressing with Suffolk
* Faded yellow lines in the Market Place and up Station Approach
* An anomaly with the traffic regulations regarding the lines in
Chapel Road and incorrect yellow lines in the Market Place
* An extension of 100 yards to the 30mph speed limit at South Entrance
* Road markings near the café in the Market Place should
match the signage
* 10 metres of yellow lines opposite side 4 Mill Road on the turning
up to Park End
3490. FINANCE REPORT:
* To approve the monthly finance report to end of June 2009 –
Unanimously agreed and signed. Motion carried.
The subject of H markings was brought forward in the agenda and
the meeting was closed to enable discussion with various parties.
3491. TO CONSIDER H MARKINGS IN HERON ROAD: H markings clearly define
an area where parking would obstruct manoeuvring vehicles. Cllr
Jones advised that this subject was debated several months ago and
due to increasing neighbourly disputes the Police and Suffolk County
Council requested support from the Town Council. Cllr Moye proposed
support for H markings in Heron Road, seconded by Cllr Peall. Unanimously
supported. Motion carried.
3492. TO CONSIDER THE LAND REGISTRY APPLICATION FOR SAXMUNDHAM WATER
TOWER, SAXMUNDHAM BY NORTHUMBRIAN WATER LTD:
SK316636 application lodged by Northumbrian Water Ltd. The Town
Council are concerned that although we do not have the Title Deeds
we are not happy with the boundary line where a pond used to be.
Our Recreation Ground fence butts onto the Fire Station fence and
not as indicated on their map. The Town Council partially object
to this application because their claim includes part of our recreation
ground. Cllr Fisher will liaise with the Land Registry.
3493. TO CONSIDER OUR RESPONSE TO THE FIRE OF THE SCOUT HUT: Following
the arson attack of the Scout Hut the Scouts are meeting at Leiston
Scout Headquarters every other Thursday alternating with outdoor
activities on the other days. During the P & R committee meeting
Cllr Palman had made a proposal regarding making use of our resources
to assist organisations when necessary. After minor amendments Cllr
Moye proposed that we formulate a policy for now and in the future
to provide support to non-profit making established organisations
in the Town in times of an emergency. Seconded by Cllr Palman. Unanimously
agreed. Motion carried.
3494. TO CONSIDER THE ORGANISATION OF A VINTAGE AND CONTEMPORARY
MARKET: Cllr Howe had circulated a press cutting of this market
held a few weeks ago in Woodbridge. Clerk to explore the possibilities
of Saxmundham holding a similar one.
3495. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Mrs
Damiral-White reported that the following application had been discussed
Mr E McCabe
Fairfield House South, Fairfield Drive, Saxmundham
Insertion of internal doorway to join Fairfield House South to 1
Committee strongly supported this application.
SCDC refused planning permission on C09 0721 Land adjacent 31 Rendham
C09 0574 had been approved by SCDC’s North Area Development
Control Sub-Committee and the Town Council had written expressing
their dismay at this decision particularly with regard to access
over emergency vehicles because the entrance is far too narrow.
We had also asked if access for the actual erection of two dwellings
will be obtained over the newly built wall of the public car park
and if so how many car park spaces will be out of use and for how
long. SCDC responded on the 13th July without answering many of
the queries. Clerk to write again requesting justification of the
safety aspect together with re-iteration of our other questions.
A new application C09 1042 80 Fairfield Road, Saxmundham for the
erection of a single storey extension had been received and will
be determined at the next Planning Committee meeting.
3496. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE:
Cllr Palman reported:
* BOS had requested permission for Andy Simpson Co-Coordinator Heritage
Coast Market Towns initiative to use the Webster Room for a few
hours each week. This has been granted provided prior arrangements
are made with the Clerk.
* Cllr Palman has worked tirelessly sorting out the second computer
in the Webster Room and is in the process of obtaining a refund
for some of the faulty software.
3497. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: Cllr Mrs
* During adverse weather conditions rain poured down the Market
Hall window and flooded the inside of Crisps. The Clerk called out
emergency builders and has requested various quotations for the
replacement of the window in the hall. Guttering needs to be upgraded
and Cllr Jones proposed we engage Mr D Nunn to carry out this task.
Seconded by Cllr Mrs Damiral-White. Unanimously agreed. Motion carried.
* Cllr Jones has been in touch with Hollesley Bay and some of their
inmates will decorate the Market Hall. Cllr Jones will inform them
of the measurements to enable us to order the correct quantity of
Cllr Mrs Andrews proposed a resolution to continue the meeting after
10pm – seconded by Mrs Damiral-White. All agreed. Motion carried.
* The Market Hall windows will cost about £4000 and the Clerk
will source any relevant available funding
3498. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
Cllr Mrs Andrews advised that the summer edition had been circulated
but some areas had not received the publication – Felsham
Rise and Henley Close. The Clerk will contact the distributors.
3499. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES
including working parties:
SAVVY – Cllr Ms Trotter-Langlois reported that the Shelter
had been erected on Seaman Avenue play area and the electricity
should be connected within the next two days.
ESTA – Cllr Howe has requested assistance regarding the 118
bus route which has not been picking up the school children and
Mr David Gibbs will get back to him. The next ESTA meeting is on
the 29th July.
Saxmundham in Bloom – Cllr Howe advised that the litter pick
will be undertaken this coming Thursday and any assistance will
be greatly appreciated. Judging of our Town will be this Friday
CAB – Cllr Fisher attended the meeting expressing appreciation
of all their hard work
3500. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION
as notified under Agenda item 3:
3485.1 St. Georges’ Weekend expenditure – Cllr G Moye
advised that income received from this event was £2475.80
and expenditure £2905.14 costing the Town Council £329.34.
This has proved to be very successful particularly as only three
people organise the event.
3501. DATE OF NEXT MEETING: Monday 14th SEPTEMBER 2009 at 7.15pm
Cllr Mrs Sculley has already given her apologies for the September
meeting as she will be on holiday.
Meeting closed at 10.25pm.
* Page 5 of 5 Town Council Minutes 13th July 2009