MINUTES OF A MEETING OF SAXMUNDHAM TOWN COUNCIL HELD
MONDAY 14th MARCH 2011 IN THE MARKET HALL AT 7:15pm
Cllr. Mrs M Andrews
Cllr. S. P Batho
Cllr. Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. G. Moye
Cllr. Miss B Peall
Cllr. Mrs. D Sculley
Cllr. Ms. C. Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
3 members of the public
PCSO Thora Taylor
* Several complaints about the standard of street cleaning in Saxmundham
particularly in the Market Place and Fromus Square. Clerk to write
to Suffolk Coastal Services about the poor service since our original
street cleaner left their employ
* Increasing number of cars are driving up the pavements along the
Market Place endangering lives
* Dog waste bins are not being emptied on a regular basis and are
often overflowing particularly on the corner of St. Johns Road and
at the side of Brook Cottage, Waveney Close. Clerk will report this
REPORT FROM THE LOCAL POLICE: PCSO Thora Taylor
* 20 offences have been reported during the month of February with
a 25% success rate of arrests having been made to date.
* Illegal parking in the High Street is causing numerous problems
and the SNT are going to carefully monitor this situation.
* Problems arising in the Market Place will also be scrutinised
and the SNT will liaise with the Licensing department at Suffolk
Coastal District Council.
* Parking in the Market Place could further deteriorate due to Post
Offices not being awarded the license to give out pensions. Pay
Point has received this contract and our local Pay Point is at the
newsagents in the Market Place. This could lead to the total demise
of our Post Offices.
REPORT FROM THE COUNTY COUNCILLOR: County Cllr
Rae Leighton was unable to attend.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Sir
Peter advised that the Suffolk Coastal District Council have given
a zero increase for Council tax for the forthcoming year without
cutting services. Savings have been made by SCDC linking up with
Waveney District Council by sharing the Chief Executive and the
Chief Officers. At present there are no plans to be unified.
A letter that had been publicised in the Town Telegraph had a substantial
amount of incorrect information contained in it and Cllr Mrs Andrews
will be responding.
3830. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared.
3831. APOLOGIES FOR ABSENCE: Cllr G Cooke, illness,
Cllr Jones, working abroad, Cllr Palman work commitments
3832. MATTERS TO BE RAISED UNDER AGENDA ITEM 16:
3833. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
THE 14th FEBRUARY MEETING previously circulated: A minor
amendment to 3820 – Unanimously agreed and signed. Motion
3834. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
C243 The Market Hall has had a free environmental review and we
are awaiting the report.
3818 Page 4 - Clerk has instructed builders to repair the party
wall between the Market Hall and H.G.Crisp.
3820 page 5 Cllrs Cooke and Mrs Damiral-White investigated the entrance
to the Memorial Field instead of Col Warren who is ill. They were
informed by Essex and Suffolk Water that the left hand side of the
Memorial Field had main water services along there preventing any
alteration to widening the entrance. The Gateway could be widened
to the edge of the drainage ditch and Cllrs Sir Peter and Fisher
will look into this.
3825 Public Forest Estate – The Government have changed their
minds about selling off the forestry land.
3835. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
573 Suffolk Coast & Heaths - February monthly update
574 Kompan launch new Playground Funding Support Service
575 email Sizewell Parishes Liaison Group – Minutes from February
576 email Michael McLean TCPA Neighbourhood Planning Conference
577 SCDC Agenda & minutes
578 SCC – Service changes to Household Waste Recycling Centre
579 Suffolk Acre – Undergrounding cables consultation
580 SALC agenda for meeting 7 March Stratford St Andrew
581 Communities & Local Government – Consultation paper
582 Dr Therese Coffey House of Commons – WWF & RSA concerning
583 Town Telegraph
584 Suffolk Coastal Resource Network – Keep in touch
585 email Jacquie Errington – draft agenda for Library meeting
at Wickham Market 9th March 3.30pm
586 SCC Notification of temporary road closurea U2526 Albion St
at level crossing 9-10 April and
U2526 Albion Street outside no 14 11-13 April
587 The Journal of Local Planning – Localism Bill
588 Royal Horticultural Society – Bloom launch event
589 Consultancy Action Planning
590 SALC copy email regarding DSEG
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
154 SCC email – 8 week public participation – Section
106 Developers Guide to Infrastructure in Suffolk – comments
by Tuesday 3 May 2011 – pass to the Chairman of planning committee,
Cllr Mrs Damiral-White
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C245 East Suffolk Lines Stakeholder meeting 17 March 6.45 Endeavour
C246 Suffolk Coastal Trees & Woodlands event 20th March
C247 Suffolk Acre April 6th Waveney House Hotel Beccles broadband
C248 Daye Goddard SNT Sgt CCTV:
C249 Copy email Daye Goddard Parking on the High Street
C250 Suffolk Coastal Town &Parish Planning Forum Thursday 7th
April at SCDC & Wed 13th April at Stratford
C251 Suffolk Acre Democracy event Needham Market Community Centre
Friday 8 April 10 – 3.30pm Circulation
C252 NALC Should parish & town councils lose the power to precept
if they break the law or statutory regulations? – Thoughts
by 3 May Clerk to source more information. Agenda item for April.
C253 Email Liz Gleave Suffolk Radio opportunity for library –
do you want to be involved? Anyone interested should let the Town
C254 Email Patrick Lowman PR Consultant – publicity campaign
similar to Sudbury TC – Would we like a working relationship?
C255 Email Daye Goddard Litter Pick - When are we holding this?
8th & 9th April – Cllr Trotter-Langlois to do a poster
C256 ESTA Minutes of meeting Circulation
3836. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
* Cllr Mrs Andrews asked if anyone would like to participate in
the church quiz and make up a Town Council team. Two teams containing
Town Council members are already taking part representing different
organisations but there will not be an entry from the Town Council.
* A new Vicar, Andrew Wolton, who is married with a family, has
been appointed and will be arriving during August/September 2011.
He trained with our last Curate Chris Ramsey and was chosen from
* Cllr Andrews received an email from the Senior Disposals Surveyor
at Suffolk County Council informing her that SCC’s first marketing
campaign of Saxmundham former Primary School was not successful.
The top bidder, a residential developer wanted a different planning
consent on the original buildings than the one achieved, and ultimately
withdrew their offer. The original application sought to provide
6 apartments in the building but SCC will commission the architect
to guide a new planning application to completion based on conversion
into two dwellings. SCC will soon seek to extend the life of the
existing planning application so as to preserve a level of value
in the site whilst the other application is processed.
A five minute break ensued. Cllr Miss Peall left the meeting due
to family illness.
3837. FINANCE REPORT:
* To approve the monthly finance report to end of February 2011.
Cllr Moye proposed these as accurate, seconded by Cllr Mrs Sculley.
Unanimously agreed. Motion carried.
3838. TO CONSIDER THE CLERK’S THREE PERFORMANCE OBJECTIVES/TARGETS
AND ANNUAL SALARY REVIEW: Cllr Cooke is planning to have
a meeting with the Town Clerk when he has recovered from illness.
3839. TO CONSIDER THE PAYMENT OF £125.00 FOR THE 2010
CHRISTMAS TREE : Cllr Moye proposed we approve the payment,
seconded by Cllr Mrs Damiral-White. Unanimously agreed. Motion carried.
3840. TO RECEIVE A REPORT FROM SAVVY: Cllr Ms Trotter-Langlois
* SAVVY have a new Chairman, Mr M Summers
* They have begun three new portfolios, publicity, advertising and
* The Clerk will chase up the delivery of the new play equipment
for Seaman Avenue.
3841. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES
COMMITTEE: Cllr Moye reported:
* The Committee had proposed that we should not top up the available
money from our recycling credits and market commission this year
but donate to a fewer number of organisations locally with larger
amounts. Unanimously agreed. Motion carried.
* Cllr Mrs Andrews and Cllr Moye had a meeting with members of the
Youth Service. Cllr Mrs Andrews had met with Frank Huxley, Keith
Jennings and Malcolm Briggs who explained that the Youth Service
will fold from the end of April and the onus will be on Leiston
and Saxmundham to do what they can to keep youth facilities running
in the two towns. The Resource Centre can be used for the moment
but a new venue needs to be found. This matter to be an item on
the P & R agenda in April.
* Suffolk Fire & Rescue Service Integrate Risk Management Plan
- The committee decided not to reply as we consider ourselves not
to be qualified to comment on the proposals.
* Taking over the management of Saxmundham’s recycling bins
– Cllr Moye advised the Town Clerk that he had sourced various
options regarding costs but it would not be a viable proposition
to take these facilities over.
* It was unanimously agreed, due to higher expenditure, that the
cost of providing hanging baskets for Saxmundham in Bloom should
be increased this year to £35.00 each. Motion carried. Neighbouring
towns, Aldeburgh and Woodbridge baskets are £50.00 and £45.00
respectively. An article appearing in the Coastline regarding part
funding by SCDC for Aldeburgh was incorrect.
* Cllr Mrs Andrews and the Town Clerk were appointed the task of
redesigning Saxmundham News and will liaise.
* Although our Council does not have the financial resources Cllr
Fisher proposed that the Town Council express an interest in taking
over the running of the library. Seconded by Cllr Willett. Unanimously
agreed. Motion carried.
3842. TO DISCUSS ENTRY INTO ANGLIA IN BLOOM: Cllr
Moye proposed due to the economic climate we do not enter into the
Anglia in Bloom competition this year. Seconded by Cllr Mrs Sculley.
Unanimously agreed. Motion carried. Cllr Mrs Damiral-White will
liaise with her daughter regarding supplying the popular postcards
that can be sold locally to raise funds for Saxmundham in Bloom.
Cllr Howe offered to distribute sponsorship letters when the Town
Clerk has completed them.
3843. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
The next issue will be distributed on Friday 1st April. Cllr Mrs
Andrews explained that the format of our quarterly newsletter is
changing from the July edition. It will be published every month
in an A4 format (the size and shape which we started with so many
years ago). This will enable the Town Council to keep everyone informed
about what is going on in the town and what is planned for future
events. The Town Clerk continues to update the website.
3844. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Mrs Sculley reported that the Market Hall window is due to
be replaced this coming week.
Cllr Mrs Sculley advised that tickets for the St. Georges dinner
dance will be on sale from H.G.Crisp this week.
BOS - Cllr Willett advised that Sgt Goddard had been around the
town with two or three companies who specialise in the installation
of CCTV regarding the siting of cameras. A wired system would cost
in the region of £6000 to £7000 although it is not an
ideal system due to the cables. One company has expressed an interest
to provide a wireless system from one end of the town to the other
but funding has to be sourced.
Cllr Willett reported that it is the responsibility of each individual
business to take down their own Christmas trees.
The Clerk and Cllr Andrews have been inundated with enquiries regarding
rumours about the building of Tesco but this project is on schedule.
The Factory Shop will open at Easter, but concern was expressed
about the entrance doors in Church Street which look as though they
will open directly onto the pavement and may need a barrier to provide
3845. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda item 3: None
3846. DATE OF NEXT MEETING: Town Council 11th APRIL
Annual Parish Meeting Monday 18th April 2011
Meeting closed at 9.15pm
* Page 5 of 5 Town Council Minutes 14th March 2011