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MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 28 OCTOBER 2013

IN THE MARKET HALL AT 7:15PM


Present: Cllr J Fisher (Chairman)
Cllr K Howe (Vice Chairman)
Cllr Mrs D Sculley
Cllr Ms C Trotter-Langlois
Cllr D Tricker


Absent: Cllr Willett.


In attendance: Mrs H Heelis


4381. TO RECEIVE DECLARATIONS OF INTEREST:
? To Receive Amendments to the Register
? To Receive Declarations of Pecuniary Interest in Respect of Items on the Agenda
? To Receive Declarations of Non Pecuniary Interest in Respect of Items on the Agenda
? To Consider Full/Partial Dispensations for Pecuniary Interests Declared
There were no amendments, declarations or dispensations to receive or consider.


4382. TO RECEIVE APOLOGIES FOR AND CONSENT TO ABSENCE:
Apologies were received from Cllr Andrews, Cllr Sir Peter Batho, Cllr Plant, Cllr Cooke.
It was resolved to consent to the above apologies.


4383. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF 14 OCTOBER 2013 TOWN
COUNCIL MEETING
previously circulated:
The minutes were duly resolved as a true record and signed.


4384. TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS:
DC/13/2962/FUL
Mr Robert Stewart
Part Side Garden, The Chestnuts, Church Street
Erection of a new 3 bedroom one and a half storey dwelling and garage in the former side garden of the Chestnuts, Saxmundham.
Resolved to support the application.


DC/13/2671/ARM
Mr Sean Marten
Land between Rendham Road and A12, Rendham Road, Saxmundham
Redesign of layout of area to south of development from plots 38 through to 67 (relating to 30 dwellings).
Resolved to submit a decision of No Objection to the application. It was further resolved to request that access from Mayflower Avenue to the play area is reinstated following completion of the development.
? Page 2 of 2 Town Council Minutes 28 October 2013


DC/13/2961/OUT Christchurch
Property Company Limited
Land adjacent Sports
Ground, North Entrance,
Saxmundham
Outline application for up to 15 dwellings
with all Matters Reserved other than
Access.
It was resolved to submit a response of
No Objection and to note that there was
concern regarding the proximity of the
Lime trees to the proposed dwellings.


4385. TO CONSIDER REPAIRING OR REPLACING THE GATES AT CHANTRY ROAD PLAY AREA:


Cllr Trotter-Langlois reported that the gates and fencing were not suitable for the play area and unsafe
due to the lack of a barrier to prevent children running into the road. It was noted that room could be
created by setting the fencing back to allow room on the pavement for the barrier.
Cllr D Sculley proposed that estimates were sought for the replacement of the fencing and gates. Cllr
K Howe seconded. All in favour.
It was resolved to obtain 3 quotes for appropriate replacement fencing, gates and barrier.
Action: Cllr Trotter-Langlois to liaise with SCDC for advice regarding safety issues on the current
situation and obtain 3 quotes for appropriate fencing and gates.
It was suggested that landscaping would be beneficial in screening the gas station.
Action: To put on the agenda for 11 November 2013 – new bins for the play areas.


4386. TO RATIFY THE DECISION TO GO AHEAD WITH THE ISOLATION OF HEATING FOR THE
WEBSTER ROOM:

Cllr Tricker proposed that the decision of 14 October 2013 be ratified. Cllr D Sculley seconded. All in
favour.
It was resolved to proceed with the isolation of heating for the Webster Room.


4387. To exclude the public under the Public Bodies (admission to meetings) Act 1960 on the grounds that
publicity would be prejudicial to public interest by reasons of the confidential nature of the following
business being transacted.
Cllr Howe proposed the above resolution. Cllr Trotter-Langlois seconded. All in favour.
It was resolved to close the meeting to the public.


4388. TO CONSIDER THE COUNCIL STAFFING ARRANGEMENTS:
Refer to confidential minutes.


4389. DATE OF NEXT MEETING: Monday 11 November 2013


The meeting closed at 20:40


SIGNED ___________________________
DATED ___________________________

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