Minutes of a meeting of Saxmundham
held at the Market Hall on Monday 08 JUNE 2015
Present: Cllr R. Plant – Chairman
Cllr P. Dunnett
Cllr Mrs A Eves
Cllr P Ewart
Cllr J. Fisher
Cllr K. Howe
Cllr Mrs L Jardine
Cllr Ms P Mackay
Cllr J Sandbach
Cllr Ms C Trotter-Langlois
Cllr M. Turner (arrived
In attendance: Ms M. Gallop, Town Clerk
Imogen Green, Clerical Assistant
County Cllr Michael Gower – arrived at 8.06pm (previous meeting)
PCSO’s Thora Taylor & Jamie Newson
15 members of the Public
Richard Cornwell, EADT
. There is an increasing amount of broken glass above the footpath
opposite the Fish & Chip shop. Clerk will investigate.
. Drainage on the Memorial Field, Saxmundham, is beginning this
week. A number of suggestions were aired – e.g. hardstanding
for cars to the Scout Hut, a cordoned off area for dogs. However
some ideas were extremely costly and these have to be considered
and budgeted for. The Ormiston Trust are assisting the Town Council
with various options for the youth and it is hoped that a portable
building for the youth will be erected on the Memorial Field. It
was also suggested that the gate be removed to give open access.
However this would undoubtedly cause serious problems with regard
. Cllr Plant attended the Public Enquiry over a three day period
regarding the proposed development at Carlton. He handed in the
Town Council’s objections with the petition of 150 names to
the Inspector. However the main planning objections to this scheme
that the Inspector has to consider are the following:-
i) Has SCDC a 5 year Land supply provision – unfortunately
ii) Whether Carlton Park is Ancient Parkland
iii) Whether the Church of St. Peter (being a grade 2 listed building)
is compromised, either by view or materially, - the appeal proved
that the church would be unaffected
iv) As regards to sustainable development which included whether
there was a ‘gap; between the two communities of Saxmundham
and Kelsale. This was proved that there was a gap with sympathetic
planting along the A12.
v) No decision has been forthcoming as yet.
. Empty premises along the High Street give cause for concern. However
it is hopeful that EACH will be a positive addition when they move
to premises opposite the Market Hall. Footfall in Saxmundham, particularly
the North Entrance, continues to raise concerns with businesses
and the weekly market.
REPORT FROM THE LOCAL POLICE: PCSO Jamie Newson
advised there had been 12 recorded crimes during May consisting
of various thefts, criminal damage, drink driving, verbal abuse
and a racially / religious offence.
REPORT FROM THE COUNTY COUNCILLOR: It was agreed
that the meeting would be closed on the arrival of Cllr Gower to
enable him to give a report.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Fisher
advised that at the Annual District Council meeting Cllr Susan Harvey
was elected as Chair Person and Cllr Mark Newton was elected as
the Vice Chair. Ray Herring remains the Leader of the Council.
The planning committee consisted of two sub-committees for the North
and South. However they have now merged into one committee which
will look into the way plans are considered.
Cllr Dunnett elaborated on the new planning changes and advised
that they will now meet every 3 weeks for continuity throughout
the whole District. When Section 106 monies changes to CIL (Community
Infrastructure Levy) more information will be forthcoming. A Neighbourhood
Plan would be beneficial and this will be discussed later in the
Cllr Dunnett confirmed that he had researched the rules and regulations
regarding delivery lorries at Waitrose and Tesco. His findings were
that if residents have any complaints they need to monitor the situation
themselves, ensure which supermarket they are visiting and report
back with the results. The times for the supermarkets vary contributing
to longer hours for deliveries and pick-ups. Also some lorries that
travel up Church Street are making their way to Leiston and not
actually stopping at our supermarkets.
4683. TO RECEIVE DECLARATIONS OF INTEREST:
. To Receive Amendments to the Register – None declared
. To Receive Declarations of Pecuniary Interest in Respect of Items
on the Agenda – Cllr Dunnett declared an
interest to the planning application submitted by Christies Care.
. To Receive Declarations of Non Pecuniary Interest in Respect of
Items on the Agenda –None declared
. To Consider Full/Partial Dispensations for Pecuniary Interests
declared - None
4684. TO RECEIVE APOLOGIES FOR AND CONSENT
TO ABSENCE: Cllr Turner arrived at 8.20pm
4685. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
13 MAY 2015 TOWN
COUNCIL MEETING previously circulated: Unanimously
agreed. Motion carried.
4686. TO NOTE THE STATUS OF ACTIONS ARISING FROM THAT MEETING:
Public Forum: Cooper Close, off Felsham Rise, Sax – parking
Town Clerk Contacted Highways who advised that Police, 101, have
to be informed by residents at the time of driveways being blocked.
Public Forum – Future of Railway Station. Letters to be written
to both Network Rail & Abellio.
Town Clerk Letters written and sent. Apparently there is a meeting
this coming Thursday regarding the Railway Station organised by
Gillian Benjamin. There are three bidders for the franchise.
4676 Thoughtless parking Saxon Road Town Clerk
Having liaised with Highways the Clerk was advised to inform residents
to contact Police, 101, if road is blocked. There are no restrictions
along that road – as no yellow lines are present cars can
be parked along the road.
Public Forum White Hart – deteriorating state
of building Town Clerk Having spoken to Mr Graham Enock the Clerk
has now written to the Head of Planning at Suffolk Coastal DC.
4687. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
819 Sizewell Parishes Liaison Group, Chairman’s Annual report
820 FLP Outdoor Play Solutions – leaflet
821 Peer Support Network – Tasters & courses in Suffolk
822 BOS quarterly newsletter
823 ESTA copy of minutes
824 email Thora Taylor regarding speed monitoring on Brook Farm
825 Sizewell Parishes Liaison Group – agenda & minutes
826 email Sizewell C – various venues for meetings
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
275 TASC (Together against Sizewell C) Meeting Yoxford Village Hall
at 6.30pm for 7.00pm Wednesday 17th June 2015 (meeting has since
276 CATS AGM 22 June 7.30pm – Cllr Ms MacKay will attend.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C493 Email Suffolk Highways
Temporary road closure of Rendham Road, between its junctions with
Brook Farm Road and Seaman Avenue 27 July to 9 August. Footway widening
outside 47 to 55 Rendham Road, Saxmundham
The Town Council have donated much money for this footway widening
towards the safety of our residents.
C494 SALC Report to Area Meetings Circulation
C495 BFRA Letter requesting additional funding for Music Fest
It was agreed to donate £3000 out of the £10,000 originally
underwritten agreed earlier in the year.
C496 Email Suffolk Police Suffolk Police Community Safety Unit Newsletter
C497 Email Sarah Shinnie, SCDC
Friends Life Women’s Tour coming to Suffolk 17 June 2015
The Clerk will place various posters out.
4688. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
The Clerk advised that she had been in contact with various personnel
from the District Council and would be walking around Saxmundham
with them this coming Wednesday with regard to dog fouling and various
other problems. Parking within the town is a growing concern. (Agenda
item in September)
Cllr Plant advised he is waiting for a list that he had requested
with regard to the allocation of Section 106 monies. He will be
meeting the Police and Crime Commissioner, Tim Passmore, on Monday
6th July for discussions regarding the Police Station.
4689. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE AND
RECOMMENDATIONS: Cllr Lyn Jardine, the new Chairman
of the committee, advised the following:-
. To consider approval of the monthly finance report to the end
of May 2015 – Cllr Mrs Jardine proposed as correct, seconded
by Cllr Plant. Unanimously agreed. Motion carried. Cllr Jardine
reminded Councillors that the loan of £190,000 for the purchase
of the Police Station was already in our bank account and hopefully
the contract will be finalised within the next few months.
. To consider the provision of Christmas lights for the town –
Cllr Plant had investigated this and is waiting for more information
that he will bring to the next meeting in July. One expensive task
will be to have all sockets waterproofed and PAT tested including
the sockets for all the Christmas trees. The provision of lights
will be very expensive and we would need a Contractor to look at
all the fittings. It was thought that maybe lamp post decorations
might be worth considering. We do not have provision in our budget
for Christmas lights.
. To consider the purchase of a town banner – Cllr Mrs Jardine
advised that as the proposed finger posts cannot be fitted for some
considerable time, an alternative solution might be the installation
of signage. Permission would be needed from various owners whose
buildings would be suitable for signs to be place. Originally £10,000
was earmarked for the provision of finger posts but installation
costs would be extra. Cllr Mrs Jardine thought that apart from the
increasing costs SCC have vast essential traffic work to be implemented
and obviously the erecting of finger posts is not essential. She
proposed that we look at an alternative to the finger posts, seconded
by Cllr Ms Trotter-Langlois. Unanimously agreed. Motion carried.
Cllr Mrs Jardine will look into this.
. To consider Town TV – this idea was instigated by Cllr Howe
who had spoken to a couple that had provided this in Ipswich. They
would be happy to give us a short presentation in September. Cllr
Howe thought Town TV would be useful to promote our town. However
the project in Ipswich did not take off and the costs of this would
be expensive and Cllr Howe was requested to provide a summary of
costs and organise a short presentation at 6.30pm on Monday 14th
. To receive an update of the Police Station purchase progress –
Cllr Plant is in discussion with the Constabulary regarding the
possibility of them sharing the building with the Town Council for
a temporary period. Solicitors have been engaged and the Surveyor
. Request for a donation from CYDS – to be dealt with in July.
Cllr Ms Trotter-Langlois explained that CYDS is a Youth Project
run in Leiston at present, for four days every week, for the benefit
of young people living from Saxmundham to Leiston, aged between
8 to 29. They provide a variety of activities including a Youth
Club, back to work advice, job difficulties, CV’s, Juniors
(Cllr Turner arrived at 8.20pm)
The meeting was closed to enable County Councillor Michael Gower
to give a report.
. SCC has a new leader and not much has changed with regard to various
. Cllr Gower suggested that he and Cllr Plant have a meeting with
Mr Bob Clench at Highways.
. The Energy Waste Plant at Great Blakenham has agreed to extend
the deal with Norfolk. The site is very impressive particularly
with regard to a Greener Suffolk and a visit is highly recommended.
4690. TO CONSIDER THE IMPLEMENTATION OF A NEIGHBOURHOOD
PLAN (PARTNERSHIP): Cllr Plant advised that consideration
of this is essential but the whole community would need to be involved.
It would mean working with the District Council and could be beneficial
to us. A separate meeting to ask the community for their opinion
on this is necessary. A Plan would safeguard our community as it
would have the potential of great benefits . Much preparatory work
would be needed as well as funding and we would have to define the
boundaries of Saxmundham. We would need to consider whether Saxmundham
should have this for themselves or alternatively share as Saxmundham,
Kelsale and Benhall Plan. Total commitment would be essential and
much hard work would be necessary. Cllr Ewart proposed we seek to
gain the approval of the Town to undertake and complete a Neighbourhood
Plan. Seconded by Cllr Plant. It was suggested by Cllr Gower that
we speak to both Framlingham and Wenhaston who are in the middle
of implementing a Neighbourhood Plan. There is also a considerable
amount of information regarding Rendlesham Parish Council on the
District Council website who have attained a Plan. Unanimously agreed.
4691. TO CONSIDER ADVERTISING THE WOMENS CYCLE RACE THAT
WILL BE COMING THROUGH SAXMUNDHAM: It was agreed that various
posters provided by the District Council would be placed on the
Notice Boards. It has been put onto our website and the schools
have been involved. Cllr Howe thought we might have an exhibition
in Fromus Square with various bikes. A mobile service for cycle
repairs, called Roadrunner, will be contacted by Cllr Trotter-Langlois
to ascertain whether they would be interested in coming to Fromus
Square on the day that the cyclists come through Saxmundham. However
there will be various activities going on in Thorpeness and Aldeburgh.
4692. TO CONSIDER MEMBERSHIP OF SIZEWELL PARISHES LIAISON
GROUP: Cllr Plant requested the Councillors to consider
continued membership of this group. Cllr Miss MacKay proposed we
continue, seconded by Cllr Sandbach. Motion carried on majority
as Cllr Fisher abstained.
4693. TO APPROVE THE COUNCIL’S MODEL PUBLICATION SCHEME
Cllr Plant proposed we accept and adopt this Publication, seconded
by Cllr Mrs Jardine. Unanimously agreed. Motion carried.
A ten minute break ensued where Councillors were requested to look
at the planning applications. Cllr Plant advised that the newly
formed Planning Committee would meet on Monday 6th July and the
planning applications would be considered by them and their findings
recommended to full Council afterwards.
4694. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:
DC/15/1955/LBC & DC/15/1956/FUL
26 High Street, Saxmundham
Proposed signage on front of building to advertise shop. Application
to display advert also submitted Cllr Plant proposed support, seconded
Cllr Mrs Jardine. Unanimously agreed. Motion carried.
East of England Co-op
7 High Street, Saxmundham
Remove existing signage and replace with new to incorporate new
company logo. This appears to be retrospective. Cllr Plant proposed
support – Motion carried on majority as Cllr Fisher abstained.
Mr & Mrs Spicer
Gale House, 49 Rendham Road, Sax
2 storey rear extension to create kitchen diner on ground floor
and new bedroom on first floor. Cllr Plant proposed we support this
– Unanimously agreed. Motion carried.
Christies Care Ltd
Land north east of Brook House, Street Farm Road
New office building - Cllr Dunnett had declared an interest. This
application was approved and motion carried on majority.
4695. TO REVIEW AND CONSIDER RECOMMENDATIONS FOR ST. GEORGE
Cllr Mrs Jardine explained that a meeting to review the events on
whether they worked or not was agreed before the day. The event
that was the best attended was the Food Fayre with the Charity stalls.
The Rabble Chorus attracted many people but a few stallholders advised
that it stopped shoppers purchasing during the performance. The
Morris Dancers had two performances which had satisfactory attendance.
However the afternoon events for the children were not well attended
during the Punch and Judy, Story Telling and even the disco. The
evening entertainment provided by the Free School was excellent
but again poorly attended apart from family, friends and Councillors.
The Best Dressed Window competition had a modest response but some
businesses thought that a change is required. The odd object competition
for children had a very poor response. However Cllr Jardine advised
that the Sunday Parade was missed by a number of organisations that
usually took part. Cllr Plant proposed recommendation of a one day
event including the Parade, short service and tea and
Page 6 of 6 Town Council Minutes 8 June 2015
cakes in the Market Hall with the possibility of a Fun Run during
the morning. Cllr Miss MacKay seconded this, Unanimously agreed.
4696. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
OTHER BODIES INCLUDING WORKING PARTIES:
Cllr Mrs Jardine has been invited to the 2nd Stage Local Plan meeting
which is preferred options and will report back to the Council.
Cllr Ewart advised that there is a networking event on Monday 15th
June at Friston Chequers to which all Councillors were invited to
attend. The Phase II town paint up is in hand and Cllr Ewart is
meeting up with the staff at Hollesley Bay Prison who will provide
workers to complete this task, overseen by Mr Burville.
4697. DATE AND TIME OF NEXT MEETING: 13 JULY 2015
Meeting ended 9.40pm