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TC October 2011 minutes

MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 10th OCTOBER 2011
IN THE MARKET HALL AT 7:15pm


Present:
Cllr. Mrs M Andrews
Cllr. Sir. P Batho
Cllr J.Cassells
Cllr. Mrs R Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. Mrs. D Sculley
Cllr. D. Tricker
Cllr. Ms. C. Trotter-Langlois

In attendance:


Mrs M. Gallop, Clerk to the Council
15 members of the public

The Clerk explained that she thought the town looked beautiful again this year despite the limited budget and confirmed she had done her best. She thanked everyone who had supported Saxmundham in Bloom and praised those who had made such wonderful efforts with their own gardens. Cllr Sir Peter presented the following awards:-

A presentation of awards for Saxmundham in Bloom 2011 (winners of Silver Gilt 2010 Anglia in Bloom)


* Best Front garden – Mr & Mrs E Emmerson
* Best Small garden - Sheila Westwood
* Best Hanging baskets - Mr & Mrs F Denman
* Drought garden - Ms Melanaphy
* SOON - Mr & Mrs D Jones


PUBLIC FORUM – the following problems were discussed:-
* A number of residents will attend the SCDC’s North Sub-Committee meeting on the 12th October when the outline application for the former County Primary School will be considered.
* Parking on footpaths and increasing use of A boards on the pavements continues to be a problem and hope was expressed that the Police would use measures to enforce this.
* The new lamp standards in North Entrance have been renewed but do not match the High Street ones.
If this is not satisfactory we could contact Suffolk County Council and request replacements.
* The day for bin collections in Saxmundham has changed and the majority are being collected on Wednesdays, Market Day. This is obviously causing increased hours of working for the operators and heavy build up of traffic within the town. Saxmundham is trying to boost trade and encourage visitors to our town but the collection of the bins on Market Day is having a detrimental effect. Both the Clerk and Cllrs Mrs Andrews have made complaints to Suffolk Coastal Services and it is hoped a remedy will be found as soon as possible. The Town Council were not consulted in any way regarding the change of collection day and the worst day for emptying bins in our town is a Wednesday.
* Several complaints have been received about the disgusting state of waste around the back of the Bell Hotel. This subject will be discussed later on in the meeting.
* There has been an increasing amount of speeding in Rendham Road and the Clerk will bring this to the attention of the Safer Neighbourhood Team at the meeting this coming Wednesday. Grave concern was expressed about the limited number of police around Saxmundham particularly with the forthcoming retirement of our Sergeant, Daye Goddard in the New Year. It appears that a replacement for the town will not be sought and this is causing considerable angst amongst residents.

REPORT FROM THE LOCAL POLICE: Sgt Goddard had given her apologies and sent a report. There were eighteen crimes recorded for the last month.

REPORT FROM THE COUNTY COUNCILLOR: Cllr Rae Leighton sent his apologies.


REPORT FROM THE DISTRICT COUNCILLORS:
Cllr Mrs Andrews attended a Grants Task Group meeting recently where monies were allocated to the Go with the Flow Bus which will now be run by Suffolk Education Business Partnership who will assist with applications for lottery funding. Framlingham received a Capital Grant to establish Castle Radio a local radio station. Wickham Market is going to receive a grant to attract more shoppers to their town over the Christmas period and this information has been given to the Businesses of Saxmundham who may wish to seek similar assistance.
Cllr Sir Peter had nothing to report at the moment.

AGENDA
3946. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it becomes apparent that this may be required when a particular item or issue is considered. Cllr Tricker declared an interest because, as a Director of SADCIC that has recently taken over the Resource Centre in Seaman Avenue, he felt that there was a conflict of interest and has resigned from the Market Hall committee.

3947. APOLOGIES FOR ABSENCE: Cllr Cooke, holiday, Cllr D. Willett, holiday.

3948. MATTERS TO BE RAISED UNDER AGENDA ITEM 16:
3948.1 State of garden of 38 Saxon Road, Cllr Howe

3949. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 12th SEPTEMBER 2011 TOWN COUNCIL MEETING previously circulated: Unanimously agreed and signed. Motion carried.

3950. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
* 3925 Wicksteed have agreed to change the restraining bar and height of the swings at Seaman Avenue Play area and Cllr Fisher has asked them to inform us when they intend to begin the work.
* Saxmundham Market – H.T. Argent informed the Clerk they are sending a transfer to SCDC for approval. Apparently three different traders have approached Mr Munson who organisers the stalls at present and it is hoped the market will soon be revitalised.
* 3931 Cllr Cassells researched prices and has installed Wi Fi for use in the Market Hall
* 3937 – No comments were made for the updated Sustainability appraisal & appropriate assessment documents (August 2011)
* 3943 CATs have responded to the Clerk’s letter and are looking forward to welcoming Cllr Tricker to their meetings

3951. TO CONSIDER CORRESPONDENCE RECEIVED:

A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:

660 Coastal Communities Fund newsletter Autumn 2011
661 Press Release – Saxmundham Community Resource Centre building to be renamed Fromus Centre
662 CATS looking forward to seeing Cllr Tricker at their public meetings
663 Suffolk Neighbourhood Watch Association Newsletter

B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:

167 Email from Kelsale resident regarding the High Street, Saxmundham – response needed to points raised. It was agreed that a copy of the letter that Cllr Mrs Damiral-White had printed in the EADT in response to a similar complaint would be sent. Several discussions have taken place about changing the High Street for pedestrian use only but the cost would be too excessive. The Town Council have gone through a number of debates about this but Highways strongly objected. However once the Town Plan gets established it might be potentially viable.
168 email SCDC – Invitation to Suffolk Coastal LSP Annual Forum 11 November 2011. This date obviously clashes with Remembrance Day and the Clerk and some Councillors will be unable to attend due to the service at the War Memorial.

C – OTHER CORRESPONDENCE RECEIVED TO DATE:

C287 SCC Saxmundham Waiting Restrictions. The Town Council previously agreed the waiting restrictions
C288 SALC Managing Properties Properly Nov 2nd (workshop) Circulation
C289 SALC AGM 2011 Monday 7th November Henley Community Centre 5.00pm reception followed by cold fork buffet .If committee meetings are not necessary that evening Cllrs Fisher & Ms Trotter-Langlois will attend
C290 Leiston Pride Press Release Circulation
C291 Email Passenger Transport Suffolk Revised bus services in Suffolk
Circulation
C292 H.T.Argent Update on transfer of rights at Saxmundham Market to Sax Town Council
Ownership of the market is coming to fruition.
C293 Town Telegraph Monthly paper Circulation
C294 Anne & John Witney. Complaint and photographs regarding the rubbish, kitchen and garden waste outside the Bell Hotel. The Clerk has complained on a number of occasions and will liaise with SCDC at the SNT meeting on Wednesday.
C295 ESTA Members’ Bulletin Circulation
C296 Suffolk Police Leiston & Aldeburgh Neighbourhood Watch Newsletter. Circulation
C297 Boundary Commission for England
2013 Review of Parliamentary constituencies in England
No change for Suffolk Coastal



3952. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:

Cllr Sir Peter advised that Jane Canelle had sadly passed away last week. She and her faithful dog were regular visitors to the Town Council meetings and around the town. Due to her medical condition her body was declined for medical research but her brain has been sent to the University of Cambridge. Both will be sorely missed but her dog, Jane, will be a PAT dog at St. Elizabeth Hospice.

3953. FINANCE REPORT:
* To approve the monthly finance report to end of September 2011 – Cllr Tricker proposed these as correct. Cllr Howe seconded. Unanimously agreed. Motion carried.

3954. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE:
Cllr Mrs Andrews was elected as the Chairman. She advised that lengthy discussions took place regarding the 2012/2013 budget. This had centred around six particular areas of concern.
* Town Projects (The Town Plan)
* Donations to Charities
* Finance towards the purchase of a log cabin at the Primary School
* Youth Provision
* CCTV camera
* Provision of a PCSO for Saxmundham

It was agreed that the Precept should be set at £78350 taking into consideration a 3% increase in expenditure which will be absorbed resulting in no increase for the local tax payer. The Town Plan and the Queens Diamond Jubilee Celebrations will have to find funds from sources other than the Precept. Donations to charities were set at £1000 because it was agreed that voluntary organisations and charities in the town will need some help in spite of the economic difficulties. The Town Council will not help to finance the purchase of a log cabin at the Primary School but there will be help for youth activities. A CCTV package of 4 cameras and a recording box for the exterior of the Market Hall was agreed but a share in the provision for a PCSO for Saxmundham was not agreed. Cllr Sir Peter referred any queries to Cllr Mrs Andrews. The Finance Committee will meet again when the County, District and Police precepts are known but it is not anticipated that any changes affecting Saxmundham will be needed.

3955. TO DISCUSS SIZEWELL PARISH LIAISON GROUP STATEMENT OF INTENT:
Cllr Sir Peter proposed we formerly vote an endorsement of support for the Statement of Intent, as attached, seconded by Cllr Mrs Andrews. Seven votes for with two abstentions. Motion carried on majority.

3956. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Mrs Damiral-White advised the results of the Planning meeting held on the 3rd October 2011:-


C11 2019
Mr McCabe Fairfield House South, Fairfield Drive, Saxmundham. Internal alterations – re-instatement of doors removed in 1970’s.
Unanimously agreed. Motion carried.
C11 2164
Reef Estates
Land & Buildings South of Church Street, Saxmundham
Variation of Condition 23 of planning permission C10 0052
The committee strongly opposed the variation of condition 23 because of the safety of highway users. We do not necessarily object to the variation in clause 22. Cllr Fisher proposed the above, seconded by Cllr Howe. Unanimously agreed. Motion carried.


TPO C11 00097/TCA Harpers Lodge, Harpers Lane – initial consultation Beech tree – reduce the height of two trees.

To discuss the following planning application:

C11 1539 Revised/ additional plans SCC
Former County Primary School, Fairfield Road, Saxmundham
Outline application for conversion of former school to 2 houses & associated outbuildings & erection of 19 residential units, provision of access & parking areas off Fairfield Rd & St. Johns Road Cllr Fisher proposed we
re-iterate our decision as before, remaining steadfast in our views of strongly objecting to the application for reasons previously stated. Cllr Ms Trotter-Langlois seconded this, Cllr Andrews did not vote. 2 abstentions. 7 votes for. Motion carried on majority.


SCDC have sent notification that the Council’s North Sub-Committee will meet on Wednesday 12th October to consider C11 1539 the former County Primary School, Fairfield Road, Saxmundham.


3957. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: Cllr Mrs Sculley advised that she had spent a considerable amount of time sourcing new curtains for the stage but had been unsuccessful in her efforts due to the high cost involved. She requested assistance from anyone locally who could help. Cllr Tricker resigned from the committee on the 3rd October and Cllr Fisher proposed Cllr Ms Trotter-Langlois replace him, seconded by Cllr Mrs. Sculley. Unanimously agreed. Motion carried.


3958. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:

Cllr Mrs. Andrews advised the October issue of Saxmundham News would be out very shortly. She said that everyone had worked extremely hard in ensuring the copy reached Leiston Press promptly but some time constraints in respect of an advert had meant that the October edition would appear earlier than usual with the possibility of some errors appearing for which she apologised in advance.
Cllr. Fisher is looking at different software to enable him to update the website more frequently.

3959. TO RECEIVE AN UPDATE ON THE QUEENS JUBILEE CELEBRATIONS: Cllr Howe reported that Waitrose already had the Queens Jubilee Celebrations sponsored by their green tokens in the store. The first fundraising event will be a wine tasting evening on Saturday 3rd December. The Town Council will lend the metal chairs and tables for the planned street party lunch in June. The Church will hold a special service for the celebrations but there will not be a Civic Parade. Cllr Howe will inform the British Legion Band that we do not require them on this occasion. The Union Jack flags that Cllr Warren had kindly stored for the Council have been given back. Cllr Howe advised he had a meeting at HSBC the next day to open a bank account. Cllrs Howe ,Mrs Sculley and the Clerk will be bank signatories.

3960. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES including working parties: No reports this month.

3961. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION as notified under Agenda item 3:
3948.1 State of garden of 38 Saxon Road, Cllr Howe advised that no one seems to have lived at this address
for some time and the house is empty. The garden is very overgrown and attracting vermin. The Clerk
will make enquiries to SCDC regarding who is the owner of the house.

3962. DATE OF NEXT MEETING: 14th NOVEMBER 2011


Meeting closed at 09.40 pm





Signed………………………………………… Dated…………………………………..……….
* Page 5 of 5 Town Council Minutes 10 October 2011

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