MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 14th SEPTEMBER 2009
IN THE MARKET HALL AT 7:15pm
Cllr. B. Jones, Chairman
Cllr. Mrs. M. Andrews
Cllr. Sir P Batho
Cllr. Mrs. R. Damiral-White
Cllr. J. Fisher
Cllr. K. Howe
Cllr. G. Moye
Cllr. M. Palman
Cllr. Miss B. Peall
Cllr. Ms C. Trotter-Langlois
Cllr. D. Willett
Mrs M. Gallop, Clerk to the Council
County Cllr Rae Leighton
PCSO Thora Taylor
2 members of the public
Nothing to report:
REPORT FROM THE LOCAL POLICE: PCSO Thora Taylor sent a report for
July and August and gave details of some of the crimes:
* Scout Hut vandalism – No further action due to the CPS having
insufficient evidence to take to court.
* The next three tasking priorities for the SNT are Anti Social
Behaviour, addressing the issues of vehicle misuse by young drivers/riders
and to combat litter.
* Seaman House has been totally trashed and is full of broken glass.
The stop cock inside Seaman House was stolen along with all the
copper piping resulting in mass flooding. It has affected the Resource
Centre because it cut their electricity and water supply.
* Large vehicles park alongside the old Post Office and because
of their length they project out into the carriageway and can also
obscure the view of other drivers reversing out. Clerk to request
Highways to investigate.
* Recorded crimes have continued to fall but it was felt that many
incidents do not get reported
* The next Litter Action Day will be on Thursday 17th September
from 10am meeting in Fromus Square.
* Wednesday 4th November there will be a drop-in surgery outside
the Market Hall to discuss local priorities between 10am and 12
REPORT FROM THE COUNTY COUNCILLOR: County Cllr Rae Leighton reported
* Speeding in South Entrance has been monitored carefully with a
site visit from Luke Barber the Safety Officer. The team cannot
justify any further action at this present time. However the South
Entrance will be included in the review of parking regulations throughout
Saxmundham due to take place in the next financial year.
* The 30mph speed limit in Kelsale could be re-considered in the
* Staff and parents from Leiston High School have received a letter
detailing the school’s application for funding to extend the
accommodation on the main site in order to close the annexes. Concern
was expressed regarding the future of the Saxmundham Middle School
site. Cllr Leighton is no longer the relevant portfolio holder but
he will make enquiries on our behalf.
REPORT FROM THE DISTRICT COUNCILLORS:
* Cllr Mrs Andrews advised that there is still an ongoing issue
with planning problems at Darsham House and the hearing at Ipswich
Crown Court will be held on the 10th January. She explained that
those who attend this hearing would understand how enforcement is
dealt with when plans go wrong.
* Consultation will take place shortly with regard to concerns about
priorities of cutting services at Suffolk Coastal
* Cllr Mrs Andrews will provide a copy of the response that was
sent regarding the Climate Change Strategy.
* Sir Peter Batho advised that the Local Development Framework had
gone for another consultation. The majority of new build will take
place in Martlesham rather than Felixstowe.
3502. DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered. None declared.
3503. APOLOGIES FOR ABSENCE: Cllr Cooke, holiday, Cllr Mrs D Sculley,
holiday, Cllr Col R Warren, holiday
3504. MATTERS TO BE RAISED UNDER AGENDA ITEM 18:
3504.1 Representation at SALC meetings – Cllr Mrs Andrews
3504.2 Saxmundham Town Guide – Cllr Mrs Andrews
3505. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF THE 13th
JULY 2009 MEETING previously circulated: Unanimously agreed and
signed. Motion carried.
3506. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Cllr Fisher declared an interest. Four quotations for a new Memorial
Board (previously circulated) had been discussed at the P &
R meeting and it was agreed that we should accept the quotation
that had included marine grade plywood and sadolin paint. Cllr Moye
proposed we accept the quotation from Mr Mark Fisher, seconded by
Cllr Mrs Andrews. One abstention and nine votes for. Motion carried
Cllr Fisher had spoken to the Water Company regarding the Land Registry
application and they agreed they would not include the wooded area
which we regard as part of Seaman Avenue Play Area. Cllr Jones suggested
we consider registering a claim to the play area.
ESTA are investigating the cancellation of the morning and evening
journeys of the 118 bus from Saxmundham to Framlingham as this means
there is no public service at school times. Cllr Jones will email
County Cllr Rae Leighton to raise this subject with the County Council.
3507. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
377 The Town Telegraph (2)
378 SCDC Outdoor Playing space
380 Sizewell Parishes Liaison Group minutes
381 ESTA Proposed withdrawal of through London train services
382 SALC The Local Councillor
383 Parish Bulletin
384 SCDC Advance warning Local Development Framework Core Strategy
385 SCDC Agenda for meeting
386 Suffolk View
387 Suffolk Constabulary Litter bin at bottom staircase Mill Road,
388 email Dept for Communities Local Government – Boundary
389 Suffolk Coast & Heaths – Newsletter
390 SCDC Greenprint Forum
391 Suffolk Acre AGM 21 September papers – Cllr Fisher to
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
81 email Hazel Das – Suffolk Coastal Business Forum &
SCDC meeting 21 September 6pm – Cllr Willett will attend
82 Home Start AGM 28th September 1.30pm – Cllr Fisher to attend.
83 NHS Suffolk Challenge for NHS session 200pm-5pm Friday 16th October
– no-one available to attend
84 Suffolk Conference Friday 2nd October Trinity Park Ipswich –
Cllr Mrs Andrews to attend.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
Urgent work to Seaman Ave play area
Clerk to obtain quotation and email Councillors
SAX IN BLOOM
Email to express her full support to continue with this magnificent
project. It encourages visitors to the town and makes Saxmundham
an envied place to live in.
Babergh District Council
Invitation to informal seminar regarding affordable housing on 9th
Graffiti using Hydrofluoric Acid
3508. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Clerk reported that she had passed Section 7, Power of Well Being
CiLCA 2008 and advised the Councillors that they now needed to attend
Clerk expressed her thanks to Cllr Howe and his team for the beautiful
floral displays in town.
3509. FINANCE REPORT:
* To approve the monthly finance report to end of July and August
2009 – Cllr Fisher proposed these as correct, seconded by
Cllr Jones. All in favour. Motion carried.
3510. TO CONSIDER SAXMUNDHAM MARKET/ USE OF FORECOURT/FROMUS SQUARE
The Clerk reported on a meeting between Cllr Fisher, herself and
the Senior Solicitor at SCDC. It was decided that we need a copy
of the Charter to understand the legal implications regarding holding
a stall outside the Market Hall on the same day as a similar stallholder
in the Market Place.
Markets in general have been in decline and a few shops in the High
Street are closing, namely Peakhill Organics and Sax Books. Andy
Simpson the newly appointed Coordinator for the three towns, Aldeburgh,
Leiston and Saxmundham will be requested to include the regeneration
of the market in his business plan.
3511. TO CONSIDER THE PURCHASE OF WREATHS FOR REMEMBRANCE SUNDAY:
Cllr Mrs Damiral White reported. Cllr Jones proposed we purchase
two wreaths, seconded by Cllr Willett. All in favour. Motion carried.
3512. TO CONSIDER THE FUTURE OF SAXMUNDHAM IN BLOOM: Cllr Howe declared
an interest. He had previously circulated details of future spending
for this project. Cllr Mrs Sculley had written of her support and
Cllr Mrs Damiral-White had received visitors informing her that
some Sheringham residents had visited Saxmundham solely to admire
our floral arrangements. Many people visit Saxmundham just to look
at our beautiful flowers and this results in increased visitors
and business to our town. The Clerk will investigate the cost of
a Water Extraction Licence and Cllr Howe will look into the costs
of purchasing a second hand bowser. Councillors will consider this
subject at the November meeting.
3513. TO DISCUSS WHETHER WE WISH TO INVEST IN A FIXED RATE BOND
STARTING ON THE 9TH OCTOBER 2009:
Cllr Willett proposed we invest in this bond, seconded by Cllr Howe.
All in favour. Motion carried.
3514. TO RECEIVE A REPORT FROM THE PLANNING COMMITTEE: Cllr Mrs
Damiral –White advised on the results of the meeting of the
Samkin of Saxmundham
28 Chantry Road, Saxmundham
Replacement of storage shed with new unit for storage purposes for
Samkin. Erection of 5 storage container units for storage purposes.
These will be an improvement – Committee support this.
H. Gathorne-Hardy – Christies Care Ltd
The Old Post Office, 48 High Street, Saxmundham
Change of use from Class A1 (retail use) to Class B1 (office use)
Committee strongly support this.
Mr Perks Byways Residential Care Home
55 Rendham Road, Saxmundham
Erection of conservatory on front elevation
Committee strongly support this.
Mr & Mrs Stebbings
17 Manor Gardens, Saxmundham
Erection of single storey front extension (together with insertion
of window and infill panel in garage doorway as part of garage conversion)
Committee strongly support this.
C07 0703 Land between Rendham Road and A12, Saxmundham. Mixed use
development including employment, residential & local retail
together with associated highways, car parking, landscaping &
other associated works – Appeal starting date 03/08/2009 –
Our previous letter still stands as we strongly think that this
site should be used for employment purposes.
The following applications were considered:
Garage at 71 Fairfield Saxmundham
Conversion and extension of garage to form separate dwelling
Cllr Moye proposed we had no objections, seconded by Cllr Willett.
2 abstentions. Motion carried on majority
Mrs Y Stebbings
Land at 45 Fairfield Road Saxmundham
Erection of one two storey four bed dwelling & two single storey
three bed houses
Cllr Mrs Damiral-White advised that this proposal had too many dwellings
and would overlook current residents. The egress & access on
the junction were dangerously positioned. She proposed we object,
seconded by Cllr Jones. All in favour. Motion carried
Cllr Mrs Andrews advised that the approved proposal at the rear
of Market Place had been passed with amendments to the plans since
our Committee had considered them. Car parking facilities were not
needed as the site was next to the public car park. The Emergency
Services were quite happy with the plans – the Fire Service
could obtain entrance over the brick wall at the rear of the property
and the Ambulance Service could trolley any patient out of the building.
The application was more a ‘buyer beware’ situation
and does not detract from the look of the Market Place.
3515. TO RECEIVE A REPORT FROM THE POLICY & RESOURCES COMMITTEE:
Cllr Palman reported:
* The old computer in the Webster Room is ready for use
* An amendment to the bill of The Sustainable Communities Act to
bring back power to Parish & Town Councils that had been omitted
previously was supported. The Clerk has written to the Hon John
Gummer confirming our support.
* The Town Council has sent a ‘Letter of Intent’ to
BOS to donate £500 towards Saxmundham Christmas Fair and Lights.
BOS are applying for match funding to help our local community to
further improve its strong community spirit particularly over the
* It was felt that if the ongoing Unitary situation asks for further
consultation we should not respond due to the excessive waste of
public money that this has already incurred.
3516. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE: The Clerk
read out a brief resume received from Cllr Mrs Sculley:
* Market Hall hire fees have been increased
* The Caretaker will receive a 2.5% pay increase
* Redecoration of the Market Hall will hopefully take place before
Christmas – Cllr Jones has supplied Hollesley Bay with appropriate
dates for decorating
3517. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE:
The Clerk advised that Saxmundham News would go to the printers
this week and would be circulated on the first weekend in October.
The Clerk and Cllr Fisher regularly attempt to keep the website
as up to date as possible.
Cllr Mrs Andrews confirmed that copy for the next edition of the
Town Guide was very slow in coming through and urged everyone involved
to send her the relevant pieces.
Cllr Jones proposed a resolution to continue the meeting after 10pm.
Seconded by Mrs Damiral-White.
Motion carried on majority.
3518. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS COMMITTEES
including working parties:
* Cllr Mrs Andrews who is our representative on the Sizewell Stakeholder
Group advised that an anti nuclear campaigner raised the question
of transport of the flasks that take material to Sellafield because
of the potential of a terrorist attack. Sizewell B have given money
to CYDS and Cllr Ms Trotter-Langlois was advised to approach them
for funding of SAVVY.
* Cllr Mrs Andrews attended a meeting of Minsmere Levels stakeholders
advising of the problems they have experienced with the Minsmere
Sluice as they need to keep salt water out of the Minsmere Levels
to protect certain species of birds.
* Cllr Mrs Andrews advised that she hoped the Town Guide would reach
the printers by the end of November and in circulation by the beginning
* Cllr Howe will attend the Anglia in Bloom Award Ceremony in the
Ocean Rooms, Gorleston on Wednesday.
* Cllr Howe advised that the latest information regarding ESTA would
be in circulation
3519. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S DISCRETION
as notified under Agenda item 3:
3504.1 Representation at SALC meetings – Cllr Mrs Andrews
advised that our representative, Cllr Mrs Sculley, had been unable
to attend these meetings due to them being held on the same evening
as our Town Council meetings. Cllr Howe will attend the next SALC
meeting and it was agreed that Councillors would alternate attendance
in the future.
3504.1 Town Guide – previously discussed
3520. DATE OF NEXT MEETING: Monday 12th OCTOBER 2009 at 7.15pm
Meeting closed at 10.15pm.
* Page 5 of 5 Town Council Minutes 14th September 2009