MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 11TH MARCH 2013
IN THE MARKET HALL AT 7.15pm
Present: Cllr. Sir. P Batho,Chairman Cllr R Plant
Cllr. Mrs M Andrews Cllr Mrs D Sculley
Cllr. G Cooke Cllr. Ms C Trotter-Langlois
Cllr. J Fisher Cllr. D Willett
Cllr. K Howe
In Attendance: Police
2 members of the public
PUBLIC FORUM: Daye Goddard reported that the football
goals have been made and are ready for installation. This will not
take place until better weather. There will be collaboration between
D Goddard and the Town Council re installation.
REPORT FROM THE LOCAL POLICE: 6 crimes reported:
Burglary-Dwelling - no entry gained: 2 thefts from shop - CCTV obtained;
2 criminal damage - dwelling and other building - enquiries ongoing;
1 Cause Harassment/Alarm/Distress Sect. 5 - Detained by Police.
The Saxmundham and Framlingham SNT are going to do speed checks.
These started in February and will continue throughout March.
Clllr R Plant asked about parking on the zig zag lines in the High
Street and it was confirmed that it is illegal with a fine and penalty
points. The police can only act when they see such parking.
REPORT FROM THE COUNTY COUNCILLOR: Cllr R Leighton
did not attend and no report had been received.
REPORT FROM THE DISTRICT COUNCILLORS: Cllr Andrews
enquired about the old Toilet Block. Flicks had provided an informal
valuation of £500.00, the Town Council’s bid was submitted
based on this valuation. However, much higher bids have been received.
Cllr Andrews met with Mr McQuade, Chief Executive of Flagship Housing
re failure to carry out repairs on two properties and why Flagship
Housing had been put them for sale on the open market. Mr McQuade
apologised and said there was a misunderstanding by the surveyor.
The two houses in question have now been repaired and both have
Cllr Andrews wanted to know the Town Council’s response to
the modifications to the Core Strategy. A response has to be sent
by mid/late April. It would appear no Councillors had read it. Cllr
Andrews to pass her copy around and requested responses from Councillors
by the 1st April as she will be following it through.
As agreed at the last full District Council Meeting the number of
District Councillors could be reduced from 55 to 43 depending on
the Boundary Commission’s decision re change of boundaries.
Cllr. Sir Peter Batho advised that the budget has been approved.
There will be no increase in the charge to the taxpayer for the
County Council, the Coastal District Council, nor the Police. The
only increases will come from Parish or Town Councils.
4275 DECLARATIONS OF INTEREST:
Members are invited to make any declarations of personal or prejudicial
interest that they may have in relation to items on the agenda and
are reminded to make any declarations at any stage during the meeting
if it becomes apparent that this ay be required when a particular
item or issue is considered. NO DECLARATIONS
4276 APOLOGIES FOR ABSENCE: Maddie Gallop, Town
Clerk - ill; Cllr J Cassells - ill. Cllr D Tricker did not attend
4277. MATTERS TO BE RAISED UNDER AGENDA ITEM: 15
4278. TO APPROVE AND SIGN AS A TRUE REPORD THE MINUTES OF
THE 11th February 2013 TOWN COUNCIL MEETING previously
Unanimously agreed. Motion carried.
4279. MATTERS ARISING THEREFROM NOT COVERED ON THE AGENDA:
Page 1 Section 106. It was agreed that the Town Clerk would make
further enquiries whether this money could be transferred to the
Town Council. In view of the fact that the Town Clerk is ill Chris
Burslem wrote to the District Council who are looking into the matter.
Cllr Cooke queried whether a member of the public should have in
fact have written to the District Council on this matter, ut it
was pointed out that anyone can do so. Mr Burslem said he had written
on behalf of the Town Plan . Cllr Andrews felt it very unlikely
that Hopkins Homes would use the money for a different project.
Dr Havard still needed extra money for his training programme. If
it is the Council’s wish Cllr. Sir Peter Batho will write
to the relevant authority to see if the money can be used for other
purposes in Saxmundham.
Page 1 The Scout Leader had expressed concerned about the development
in Rendham Road and the footpath from the new development and the
Fire Station. There is also a need for a footpath along Rendham
Road. Cllr Fisher telephoned the District Council to discuss Section
Page 2 4264 Anti Social Behaviour outside Zorbas - Cllrs Sir Peter
Batho and Mrs Andrews met with a representative of the Licensing
Section and a Senior Solicitor for SCDC together with some of the
complainants. The Licensing Section of SCDC is intending to take
4280 TO CONSIDER CORRESPONDENCE RECEIVED:
A - CORRESPONDENCE TO BE NOTED AND CIRCULATED.
671 Community Action Suffolk - newly formed organisation
672 SCDC - how to maintain a good rating or improve a poor rating
Hygiene rating Scheme update
673 Suffolk Police - Leiston & Aldeburgh Area Neighbourhood
674 SCC Warmer Homes
675 E Mail Nikki Palmer Sizewell C Community Meeting 25th April
676 Saxmundham News
B - CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY
216 A formal invitation received from the Chairman Scouts to the
of the new Scout Hut on 8th June at 11.00 am.
217 Digital Copier Systems - do we want to take out extra insurance?
suggested that we did not need to do so.
215 SCC Saxmundham - Land between Rendham Road 7 A12 - C13 0056
developer contributions, Cllr Sir Peter Batho declared an interest
and left the meeting. Councillor Andrews read out a letter from
SCC to SCDC which was copied to us. Because circumstances have changed
sine the section 106 agreement was drawn up, SCC want it to be re-visited.
We supported SCC. Cllr Fisher to investigate.
C - OTHER CORRESPONDENCE RECEIVED TO DATE:
Friends of Leiston Air Field are holding a Service of Rememberance
26th May starting at 2.15 pm at the Mustang Memorial. There are
3 car park
Ron Howarth regarding fund raising for the new heating system in
Mr Howarth to be advised that his request for funding will be considered
May Town Council meeting
4281. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
4282. FINANCE REPORT:
* To approve the monthly finance report to end of February 2013.
Cllr Cooke proposed this as correct, seconded by Cllr. Plant. Majority
carried with Cllr Willett
abstaining owing to the fact that he had not seen the Finance Report.
4283. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN:
Plant said that 645 responses had been received. These are being
processed and hopefully
the Chairman of the Town Plan will be inviting Town Councillors
and other interested
Parties to the Gannon Rooms about the 12th June to announce the
4284. TO DISCUSS THE TEMPORARY EMPLOYMENT OF AN ASSISTANT
Cllr Cooke said this should read ‘Temporary Cover’ for
the Town Clerk. Cllr Sir Peter
Batho felt the Town Clerk could possibly be away for 2/3 months.
Cllr Mrs Andrews
advised she knew of a clerk in a neighbouring parish, qualified
CILCA, who would be willing
to take on extra hours. However, nothing will be done until Cllr
Sir Peter Batho speaks to
the Town Clerk about her condition and see the medical Certificates.
4285. TO RECEIVE AN UPDATE ON ST GEORGE’S CELEBRATIONS:
Cllr Howe confirmed there will be a quiz on Friday, fun and games
in Fromus Suare and a
Dinner/dance in the Market Hall on Saturday. On Sunday there will
be a street market.
The Civic Parade route may have to be altered because marshalls
now have to be qualified.
There will also be an archery display in Flick’s carpark on
the Saturday, and the
Charity stalls will be included in the street market on Sunday.
4286. TO DISCUSS THE FOLLOWING PLANNING APPLICATIONS:
C130164 Mr James Perks - Land to read of 33 and 35 Rendham Road,
Retention of a log cabin in the rear of 33/35 Rendham Road currently
workshop to a building used for activities and running a supported
(Café) for adults with disabilities to work at to serve the
Revised planning application had been submitted. No one will arrive
by car. Aim
to serve people in the local area and those who use the services
of Byways. 3 voted
for the revised plan, 4 against, 2 abstained. REJECTED
SCC has been given permission for conversion of the old Primary
School into two
Residential units with 19 additional units to be built in the grounds.
Nick’s application for flat about his shop has been given
4287. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND THE WEBSITE
Cllr Sir Peter Batho closed the meeting. Chris Burslam said he had
e mailed his report
to all Councillors and there was nothing else to add. The article
about what is happening at the District Council did not appear as
it was not received until after the layout of the
magazine but it will appear next month. Meeting reopened. Cllr Fisher
is trying to keep the
website up to date.
4288. TO RECEIVE REPORTS FROM REPRESENTATVES OF VARIOUS
COMMITTEES including working parties:
Cllr Mrs Andrews attended an ESTA meeting and advised that there
is now a plan for a new rail curve in Ipswich to enhance the freight
service from Felixstowe to Nuneaton. The hourly service through
Saxmundham is working well. The ticket machine will be installed
as soon as possible
Cllr Howe had attended a BOS meeting. Cllr Howe has been voted as
BOS, and in future the meetings will take place in Waitrose Café
on the 3rd Monday
of each month, staring at 7 pm. BOS will be applying for the residue
of the Mary
Portas money, and a suggestion to use that money would be to paint
the town. Each
shop to choose the colour and BOS will provide someone to do the
painting. There is also the £10,000.00 from Hopkins Homes
some of which could possibl go towards the same project. BOS would
be willing to take on Saxmundham in Bloom from 2014 but Cllr Cooke
pointed out that this is one of the Town Clerk’s objectives.
However, Cllr Howe volunteered to ring Geaters about this year’s
requirements as not sure if the Town Clerk has done so yet.
Cllr Fisher spoke about the condition of the Market Hall clock.
Several members of the public would like to see a clock showing
the correct time. The clock is probably 18 years old
and need replacing, It was suggested that a new clock could be paid
for out of
Section 106 money from Hopkins Homes.
4289. OTHER MATTERS TO BE DISCUSSED AT THE CHAIRMAN’S
DISCRETION as notified under Agenda Item 3.
Mrs Pauline White, Adventure Playground, has asked that the Town
Council write a letter in
support of her application for monies for new play equipment. This
was unanimously agreed and Cllr Sir Peter Batho to write.
4290. DATE OF NEXT MEETING: 8TH APRIL 2013 and
ANNUAL TOWN MEETING
22ND APRIL 2013. Cllr. Mrs Sculley offered apologies for non attendance
at the meeting on the 8th April due a holiday.
Meeting closed at 9.55 pm