MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 14 OCTOBER 2013
IN THE MARKET HALL AT 7:15pm
Cllr J Fisher - Chairman
Cllr K Howe – Vice Chairman
Cllr Mrs M Andrews
Cllr Sir Peter Batho
Cllr Mrs D Sculley
Cllr D Tricker
Cllr Ms C Trotter-Langlois
Cllr D Willett
Miss A Chapman, Acting Town Clerk
County Councillor Michael Gower
SALC Representative Shona Bendix
SALC Representative Jim Friend
7 members of the public
Concern was raised over the increased volume and speed of traffic
on Fairfield Road. Visibility is poor due to
the narrowness of the road, parked vehicles and where the road turns
into Chapel Road. Often, vehicles
have to reverse a considerable distance up or down the road in order
to let other vehicles pass. The public
requested an investigation into the dangers of large vehicles using
this road and the speed they travel. A large
vehicle has already hit a resident’s property wall. Concern
was also raised about the current state of the
hedgerow which has grown over the road on Mill Road. The Chairman
will pass this onto Suffolk
County Highways to be actioned.
An issue was raised with regard to the sewage works that might not
be able to cope with the influx of houses
on the new development. The County Councillor stated that he will
follow this up.
The Town Plan Working Party reported that Section 106 funds (£200,000)
have been successfully negotiated
with Hopkins Homes. They have agreed to bear the cost and undertake
the building of an extension to
Saxmundham Health Centre which will provide a meeting room; medical
training suite; clinical space and
nurse training facility for the area.
ActionSax has recruited around 40 resident volunteers to give active
support in implementing the 15 priority
needs. Three ‘Focus Groups’ have been formed, grouped
a) Town Centre & Commerce,
b) Information & Communications
c) Quality of Life & Environment.
ActionSax and BoS intend to work more closely with each other with
the Town Council implementing town
needs that require collaboration and joint action. A small working
group has been formed to recommend a set
of ‘finger posts’ to help visitors find key points in
ActionSax would like to know what has happened to the Section 106
£20,000 set aside for Traffic Calming
under the Hopkins Homes Stage 1 contract at Church Hill.
REPORT FROM THE LOCAL POLICE:
The Chairman read out the report. There have been 7 crimes recorded
for Saxmundham during September 2013 as follows:-
Assault x 2; non-validated drug offence x 2; possession of class
‘B’ drug - Cannabis; witness intimidation; possession
of indecent photo. Cllr Tricker stated the police insisted there
would be no cuts to front line policing yet they have disbanded
the local police to their cars and there is no longer even a PCSO
around Saxmundham and now the new Sergeant has moved on and has
not been replaced.
REPORT FROM THE COUNTY COUNCILLOR:
Budget still a major preoccupation. Suffolk County council needs
to save £156m over next 4 years. Ipsos Mori will be carrying
out a public survey to find out what services people want to protect
and where savings could be made. Once we have this data in place
we will enter into further consultation with town and parish councils.
Not going to be easy.
Suffolk Broadband. Project is now well underway. Saxmundham along
with Theberton, and Walberswick are in Phase 2 of the project. The
plan is to give 90% of Suffolk residents (including Saxmundham)
access to fibre optic broadband with 10% on non-fibre. Even on non-fibre
areas download speeds will be a minimum of 2Mbps. Phase 2 planned
to be complete by end March 2014. Early days for the project and
the project team will need to build public confidence in their ability
Suffolk received grant of £60k from Central Government to
develop closer working between the police and the Local authority
REPORT FROM THE DISTRICT COUNCILLORS:
Sir Peter reported that Suffolk Coastal District Council’s
proposal to the Boundary Commission is to leave Saxmundham with
Kelsale and Therberton as a 2 Member Ward.
4363. TO RECEIVE DECLARATIONS OF INTEREST
Members are invited to make any declarations of personal or prejudicial
interests that they may have in relation to items on the agenda
and are reminded to make any declarations at any stage during the
meeting if it becomes apparent that this may be required when a
particular item or issue is considered.
Sir Peter declared a pecuniary interest in the development at Rendham
Road as he is a neighbouring landowner.
Cllr Tricker declared a non-pecuniary interest as he is a volunteer
director of the Community Centre.
4364. TO RECEIVE APOLOGIES AND CONSENT TO ABSENCE:
Cllr Cooke, Cllr Plant. Maddie Gallop, illness
4365. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
9 OCTOBER 2013 TOWN COUNCIL MEETING previously circulated:
4366. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED: None
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY: None
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C392 Home Start
Annual Report & Request for Donation
Circulate in January 2014
C393 Dr Therese Coffey MP
Letter of thanks for use of MH forecourt for Constituency Tour
C394 Glynn Moye
Resignation as DPS for Market Hall
Town Council to respond – sorry to receive resignation but
understand the reasons for it and to thank him for his assistance.
C395 Geof Butterwick
Invite to East Suffolk Lines Community Rail Partnership meeting
on 22 Oct at 6.45pm at Campsea Ashe
Cllr Fisher to attend if he is able to.
C396 SCDC Rate Demand – TC have got 20% discretionary rate
4367. CHAIRMAN’S/ TOWN CLERK’S ANNOUNCEMENTS:
Cllr Fisher advised that nominations for the Town Councillor vacancy
can be submitted to the District Council from 25 October 2013. If
there is more than one nomination, a ballot will be held on
28 November 2013.
4368. FINANCE REPORT:
* To approve the monthly finance report to end of September 2013.
Cllr Fisher advised that this will be circulated once completed
as the Council is receiving assistance from Heather Heelis. Cllr
Tricker recommended sending the report via email in future.
4369. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE:
The Finance Committee has made recommendations on Requests for Donations
which are covered in the next item.
4370. TO CONSIDER OUTSTANDING REQUESTS FOR DONATIONS:
Sir Peter declared an interest in the Adventure Playground.
Cllr Tricker declared an interest in Leading Lives.
Cllr Mrs Andrews declared an interest in ClubSax.
Cllr Mrs Sculley declared an interest in Saxmundham Museum.
Cllr Fisher advised that the Council have three options; refusal,
not at present or give and decide the amount to be given. Cllr Tricker
stated that each request was taken on the guidance of the protocols
and all are invited to re-apply for the next round.
The Finance Committee has therefore made the following recommendations:-
1st Saxmundham Scout Group – not at this time. Cllr Tricker
proposed, Cllr Ms Trotter-Langlois seconded. Vote was taken, 5 in
favour, 3 against.
Saxmundham Museum –deferred. Cllr Ms Trotter-Langlois proposed,
Cllr Howe seconded. Vote was taken, 5 in favour, 2 against. Cllr
Mrs Sculley did not vote.
2nd Saxmundham Brownies – not at this time. Cllr Howe proposed,
Cllr Ms Trotter-Langlois seconded. Vote was taken, 6 in favour,
Adventure Playground – donate £1,000.00. Cllr Tricker
proposed, Cllr Ms Trotter-Langlois seconded. Vote was taken, 4 in
favour, 2 against, 1 abstention. Cllr Sir Peter did not vote.
Leading Lives – donate £200.00. Cllr Howe proposed,
Cllr Ms Trotter-Langlois seconded. Vote was taken, 5 in favour,
2 against. Cllr Tricker did not vote.
ClubSax – donate £1,000.00 (noting that Cllr Plant volunteered
to make an additional funding bid). Cllr Tricker proposed, Cllr
Ms Trotter-Langlois seconded. Vote was taken, 7 in favour. Cllr
Mrs Andrews did not vote.
Leiston, Saxmundham & District CAB – donate £500.00.
Cllr Howe proposed, Cllr Ms Trotter-Langlois seconded. Vote was
taken, all in favour.
4371. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
Cllr Mrs Sculley advised that Saunders have provided a further quote
to replace both radiators in the Town Clerk’s office. Saunders
have advised that the output of the existing radiators is only1.5
kilowatts and in order to heat the room adequately, they should
give an output of 2.3 kilowatts.
Cllr Mrs Sculley therefore proposed that we should accept the quotations
and ask Saunders to carry out this work. Cllr Tricker seconded.
All in favour.
4372. TO DISCUSS THE PURCHASE OF ADDITIONAL GRIT BINS:
Cllr Howe advised that there has been another request for a grit
bin to be sited at Tennyson Road as well as Mayflower Avenue. He
therefore proposed purchasing a total of 7 grit bins instead of
5 as previously agreed. Cllr Ms Trotter-Langlois seconded, all in
4373. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:
A Planning Application was received too late to be considered by
Mr R Stewart
Part Side Garden, The Chestnuts, Church Street, Saxmundham
Erection of new 3 bedroom one and a half storey dwelling and garage
in the former side garden of The Chestnuts.
To note Planning decisions received:
DC/13/2351/AND Saxmundham Free School, Seaman Avenue, Saxmundham
- To place a 1.43m high by 5m wide school sign above main entrance.
DC/13/2344/FUL 9A Chapel Road, Saxmundham - Single storey extension
to existing outbuilding to create additional storage space. Permission
DC/13/2030/FUL 2 Alde Close, Saxmundham - Installation of a lamp
post in front garden. Permission Granted.
4374. TO CONSIDER THE PROPOSED DIVERSION OF PART OF FOOTPATH
Sir Peter declared an interest in this matter and did not vote.
Cllr Fisher proposed to join up footpaths 12 and 13 on the east
side of the A12 and also to upgrade the footpath from the new site
to Seaman Avenue. Cllr Willett seconded. All in favour.
Cllr Ms Trotter-Langlois mentioned that she had received 3 complaints
regarding the current diversion of the footpath as well as the access
from Mayflower Avenue being blocked off.
4375. TO CONSIDER INVOLVEMENT IN TOWN MAINTENANCE:
It was noted that the toilets by Zorbas are in a poor state. Cllr
Howe mentioned an article in Saxmundham News regarding the condition
of the gates at North Entrance which have now been rectified. It
was noted when the litter pick was carried out recently that there
is a large amount of rubbish and litter dropped in the area and
that the play area in Chantry Road was also untidy. Cllr Howe proposed
to start employing people from Hollesley to help clean up the town.
Cllr Willett seconded. All in favour.
Cllr Howe mentioned the damage to the cycle rack by the Factory
Shop in Church Hill and recommended that the Council should write
to them to ascertain whether they are going to be repaired or replaced
as there is very little provision of cycle racks in Saxmundham.
4376. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN:
Already covered under Public Forum.
4377. TO CONSIDER SETTING UP A WORKING PARTY TO REVIEW OUR
NEWSLETTER AND WEBSITE AND MAKE RECOMMENDATIONS TO FULL COUNCIL:
It was agreed that Cllr Tricker, Cllr Willett and Cllr Sir Peter
would form a Working Party.
4378. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Cllr Ms Trotter-Langlois reported that the new play equipment has
been installed at Seaman Avenue Play Area which has been very well
received by the young people in the area.
Cllr Mrs Andrews reported that ESTA have formed a Working Party
with other organisations on improving the current bus service and
have received a number of representations from surrounding villages.
Cllr Ms Trotter-Langlois volunteered to help with this Working Party.
ESTA’s aim is to try and persuade bus companies to talk to
each other with timetables needing to be coordinated.
4379. DATE OF NEXT MEETING: 11 NOVEMBER 2013
4380. TO DISCUSS STAFF ARRANGEMENTS: En camera.
Members of the public excluded.
Meeting closed at 9.45pm.
* Page 4 of 4 Town Council Minutes 14 October 2013
* Page 3 of 3 Town Council Minutes 14 October 2013