MINUTES OF A MEETING OF
SAXMUNDHAM TOWN COUNCIL HELD ON
MONDAY 9 DECEMBER 2013
IN THE MARKET HALL AT 7.15PM
Present: Cllr J Fisher – Chairman
Cllr D Tricker
Cllr K Howe – Vice Chairman Cllr Ms C Trotter-Langois
Cllr Ms L Hailey Cllr D Willett
Cllr R Plant
Cllr Mrs D Sculley
In attendance: Mrs H Heelis
8 members of the public
PCSO Thora Taylor
County Councillor Michael Gower
A PUBLIC FORUM of up to 15 minutes was held prior to the formal
meeting at which members of the public
can raise matters.
Christopher Lucas from Action Sax: Hopkins Homes presentation –
noted that this will add 180 dwellings. There was concern regarding
the cumulative effect on the traffic congestion on the High Street
and in particular, the cross roads. Hopkins Homes have indicated
that they will not be providing a new exit to the A12. A request
for the Section 106 Agreement to incorporate essential infrastructure.
It was noted that £200,000 has been effectively lost due to
the One-Stop Shop.
There could potentially be a £900,000 Section 106 Agreement.
It was essential that full use was made of pre-application discussions
with the developer – he didn’t believe this had been
maximised. A survey has been carried out and the results should
be included in the Section 106 Agreement contract.
He stressed the importance of discussion on this at the January
and February Town Council meetings.
He asked how the £20,000 for traffic calming has/will be spent.
What input have the Town Council had in the decisions on traffic
Cllr Willett recommended that this question be directed towards
Action: The Town Council and Action Sax to look at the priorities
for Section 106 Agreement monies.
David Adams – Noted that Cllr Tricker spoke on the Station
item at the last Town Council meeting and did not declare an interest.
Cllr Tricker responded by discounting this claim in that he did
not have an interest in the item as the organisation he was involved
with was not interested in the bidding for the building.
David Adams advised that he would go back to Greater Anglia as this
was not the information he was given.
Cllr Tricker explained his concerns at the last meeting revolved
around the need for a business case by FoSS.
REPORT FROM THE LOCAL POLICE:
24 crimes had occurred during November – the vast majority
were criminal damage related. Other crimes included theft, arson,
fraud, obscene publication. It was noted that the criminal damage
tended to occur around 10pm onwards on Friday nights.
The police set up an operation to address this and have arrested
someone with 2 further arrests pending. The operation has been very
valuable and successful and will be continued over Christmas and
into the new year.
Apologies were given from the PCSO for the lack of police presence
in the High Street due to circumstances beyond their control in
other areas that required their resources.
PCSO confirmed that there had been ASB in Carlton Park and this
had been made a priority, which had reduced the number of incidents.
The age ranges of offenders appear to be 13-16 year olds not only
from the local area. She expressed concern that the youths were
unknown to the police.
PCSO confirmed that the increase in housing in Saxmundham will not
generate additional PCSO support in the town.
PCSO further confirmed that Town and Parish Councils are able to
A member of the public reported that he had sustained repeated damage
to his front wall. The PCSO recommended that these incidents were
reported to the police via 101.
REPORT FROM THE COUNTY COUNCILLOR: (Report attached).
Cllr Tricker asked where the new broadband cabinets were to be sited.
County Cllr confirmed that a contribution of £1m was still
being provided by SCC towards the A14 scheme.
REPORT FROM THE DISTRICT COUNCILLORS:
Cllr Fisher welcomed the new councillor to the meeting.
4405. TO RECEIVE DECLARATIONS OF INTEREST:
* To Receive Amendments to the Register – None.
* To Receive Declarations of Pecuniary Interest in Respect of Items
on the Agenda – None.
* To Receive Declarations of Non Pecuniary Interest in Respect of
Items on the Agenda –
Cllr Tricker declared an interest as Director of SAD CIC.
Cllr Willet declared an interest regarding item 8 as Town Council
representative on the Charity and advised he would not take part
in the voting on this item.
Cllr Plant declared an interest as member of Action Sax.
Cllr Mrs Sculley declared an interest as member of Action Sax.
* To Consider Full/Partial Dispensations for Pecuniary Interests
Declared – None.
4406. TO RECEIVE APOLOGIES FOR AND CONSENT TO ABSENCE:
Cllr Fisher reported that he had received a letter of resignation
from Graham Cooke. He confirmed that he had written and thanked
Mr Cooke for all his work on the Council over the past 10 years.
Apologies were received and consented from Cllr Mrs Andrews and
Cllr Sir Peter Batho and Maddie Gallop, illness.
4407. TO APPROVE AND SIGN AS A TRUE RECORD THE MINUTES OF
11 NOVEMBER 2013 TOWN
COUNCIL MEETING previously circulated:
Pg 2 – agreed to remove the first ‘he’ from the
The minutes, with the above amendment, were duly agreed and signed
as a true record.
4408. TO NOTE THE STATUS OF ACTIONS ARISING FROM THAT MEETING:
Action list attached and updated.
4409. TO CONSIDER CORRESPONDENCE RECEIVED:
A – CORRESPONDENCE TO BE NOTED AND CIRCULATED:
705 Leiston, Saxmundham & District CAB – thank you for
706 EDF Energy – Sizewell C What’s Happening? Newsletter
707 SALC – E-bulletin November 2013
708 SALC - Report on East Suffolk Partnership Forum on 22 November
709 Suffolk Police - Leiston & Aldeburgh Neighbourhood Watch
710 Suffolk Constabulary - change of Policing Commander for the
711 W S Training – course availability
B – CORRESPONDENCE TO BE DISCUSSED BEFORE REPLY:
Saxmundham Town Council Precept 2014/2015
It was noted that the Precept letter from SCDC had arrived and would
be discussed under item 7.
Suffolk Fire & Rescue Service – Integrated Risk Management
Plan 2014-17. Action: Circulate the consultation document and put
on January agenda.
Provision of Services.
Suffolk Coastal Services were offering tree and play area inspections
and a range of other building maintenance services.
Action: Cllr Trotter-Langois and Cllr Willett to meet with SCS.
C – OTHER CORRESPONDENCE RECEIVED TO DATE:
C400 Jamie Newson
Anti-social behaviour Bench/bin near Saxmundham Primary School
C401 Glynn Moye
Club Sax - thank you for donation letter
C402 Janette Scarborough
SLHC Village Recorder
Cllr Willet proposed the Town Council approach the museum. Cllr
Tricker seconded. Agreed.
Action: Write to the museum to identify if there are any interested
persons to take on the history recorders position as Helen Revell
was standing down.
C403 Marian Andrews
Damage to County Council property – Fairfield Rd
C404 Samantha Catling
St Elizabeth Hospice – donation of items
C405 The Local Councillor
4410. CHAIRMAN’S/TOWN CLERK’S ANNOUNCEMENTS:
4411. TO RECEIVE A REPORT FROM THE FINANCE COMMITTEE &
CONSIDER ITS RECOMMENDATIONS:
* To approve monthly Finance Report to the end of November 2013:
Cllr Scully proposed the report be accepted.
Cllr Tricker proposed the Town Council write to the contractor to
complete the task of clearing the remaining waste. Cllr Willett
Action: Write to the contractor.
* To discuss Saxmundham Town Council Precept 2014/2015:
Cllr Plant explained that a meeting was being arranged with the
Clerk to prepare the budget which will be tabled at the January
4412. TO RECEIVE A REPORT FROM THE MARKET HALL COMMITTEE:
* To consider Market Hall hire fees at Christmas – Cllr Willett
explained that the Saxmundham Welfare Charity were asking if the
Town Council could make a donation to the Charity of equivalent
value to the hire of the hall for their Christmas lunch.
Cllr Mrs Sculley proposed that a donation be made of equivalent
value to the hall hire fee. Cllr Plant seconded. Agreed. It was
noted that Cllr Willett took no part in the vote.
Action: A donation to be made to the Saxmundham Welfare Charity
for the amount equivalent to that of the hall hire.
* Cllr Mrs Sculley reported that there had been no meeting of the
Committee. The next meeting would be held in January.
* Cllr Fisher reported that there was a leak in one of the pipes.
A quote is being sourced for a new pressurised system or new header
The Council went into recess for 10 minutes and reconvened at 8.38pm.
4413. TO REVIEW AND COMMENT ON THE FOLLOWING PLANNING APPLICATIONS:
Mr M Chapman
Land between Rendham Road & A12, Saxmundham
Application for approval of reserved matters following outline approval
of 57 dwellings.
The development was considered uninspiring. It was considered that
that with the increasing development on Rendham Road traffic calming
was essential with the increase in traffic if the road was to remain
safe. It was noted that 1:6 cars were in excess of the speed limit.
Cllr Willett proposed that support with reservations. Cllr Plant
seconded. Cllr Fisher abstained.
Action: Respond commenting on the lack of footpath, traffic calming,
the need for a safe walking route given the number of pedestrians
accessing the school and other amenities.
Mr R Skinner
Hurts Hall, South Entrance, Saxmundham
Erection of outbuilding for storage of grounds maintenance equipment.
Cllr Plant proposed to support. Cllr Howe seconded. One abstention.
Action: Support the application.
Police Station, Station Approach, Saxmundham
Demolition of existing police station buildings and erection of
Cllr Plant objected strongly to the application and that an alternative
community use should be found for the building eg a youth building.
Cllr Plant proposed that the building be listed as a community asset
under the Localism Act. Cllr TL seconded. Agreed with 7 in favour
and one abstention.
Action: Object to the application and list the police station as
an asset with community value with SCDC under the Localism Act.
To note Planning Decisions received:
Withdrawn. C/13/0662 7A Market Place, Saxmundham
Conversion of one two-storey flat to 2No. single storey flats.
4414. TO CONSIDER ANTI-SOCIAL BEHAVIOUR IN HENLEY CLOSE
AND COOPERS CLOSE:
Cllr Fisher read an e-mail from PCSO Jamie Newson expressing concern
about ASB around the bench and suggested moving the bench and bin.
Cllr Fisher reported that he had also received an e-mail from a
resident regarding ASB, not only regarding the bench but also at
other places within the town.
Cllr Fisher closed the meeting for comments from the PCSO.
PCSO commented that:
In her opinion the bench made little difference to the ASB ongoing
in the area.
Recommended attending the Priority Setting Meeting to vote for the
priorities set for the next 3 months.
Cllr Fisher re-opened the meeting and proposed that the situation
be monitored. Cllr Willett seconded. Agreed.
Cllr Willet proposed that the representative attending puts forward
the priority identified today. Cllr Plant seconded. Agreed.
Action: Representative to attend the SNT Priority Setting meeting
in Framlingham and put forward the ASB priority for Saxmundham
4415. TO RECEIVE A REPORT ON THE LOCAL BUS SERVICES:
4416. TO RECEIVE A REPORT FROM FRIENDS OF SAXMUNDHAM STATION
(FoSS) REGARDING THE RAILWAY STATION BUILDING:
Action: Cllr Plant, Cllr Ms Hailey and Cllr Willett offered to attend
the second viewing of the Station.
Cllr Plant congratulated the group on the progress they have made.
Cllr Howe raised the matter of the large gate in the play area –
Cllr Ms Trotter-Langois reported that it was already in hand. It
was noted that items for the agenda needed to be forwarded to the
Clerk at least 5 days prior to the meeting.
4417. TO RECEIVE A REPORT ON THE PROGRESS OF THE TOWN PLAN:
Cllr Plant reported that an early meeting was required between the
Town Council, FoSS and Action Sax to ensure that Section 106 Agreement
monies were secured from Hopkins Homes. Cllr Plant proposed that
a meeting be arranged as soon as possible, in December. Agreed.
Action: Arrange a meeting between the Town Council, FoSS and Action
Sax to discuss Section 106 Agreement monies.
Cllr Howe (FoSS), Cllr Tricker (SAD) to attend.
4418. TO RECEIVE A REPORT FROM SAXMUNDHAM NEWS AND WEBSITE:
Noted in the Action List.
4419. TO RECEIVE REPORTS FROM REPRESENTATIVES OF VARIOUS
COMMITTEES including working parties:
Saxmundham Welfare Charity – Cllr Willett reported that 20
people were coming to the Welfare Charity Christmas lunch. Waitrose
and Tescos have both made donations.
FoSS – Cllr Howe reported that the Father Christmas night
was very successful. A report would be provided for Saxmundham News.
4420. DATE AND TIME OF NEXT MEETING: 13 January
2014 at 7.15pm.
4421. To exclude the public under the Public Bodies
(admission to meetings) Act 1960 on the grounds that publicity would
be prejudicial to public interest by reasons of the confidential
nature of the following business being transacted.
Cllr Fisher proposed. Cllr Mrs Sculley seconded. Agreed.
4422. TO CONSIDER REVIEWING STAFF CONTRACTS:
It was resolved to appoint a part time Administration Assistant.
* Page 5 of 5 Town Council Minutes 9 December 2013